Making Digital Curation a Systematic Institutional Function

Over the past decade, a rich body of research and practice has emerged under the rubrics of electronic records, digital preservation and digital curation. Most of this work has taken place as research activity (often financed by government agencies) within libraries and information/computer science departments. Many projects focus on one format of information, such as research publications or data, potentially de-contextualizing individual records. Meanwhile, most institutional archives and manuscript repositories, which possess a rich theoretical and practical framework for preserving context among mixed analog materials, have failed to extend their capabilities to digital records. As a result, relatively few institutions have implemented systematic methods to capture, preserve and provide access to the complete range of documentation that end users need to understand and interpret past human activity.The Practical E-Records Method attempts to address this problem by providing easy-to-implement software reviews, guidance/policy templates, and program recommendations that blend digital curation research findings with traditional archival processes and workflows. Using the method discussed in this paper, archives and manuscript repositories can use existing resources to incrementally develop digital curation skills, building a collaborative, expanding program in the process. Archival programs that make digital curation a systematic institutional function will systematically gather, preserve, and provide access to genres of documentation that are contextually-rich and highly susceptible to loss, complementing efforts undertaken by librarians, information scientists and external service providers. Over the next year, the suggested techniques will be tested and refined at the University of Illinois Archives and possibly elsewhere

Gathering evidence of benefits: a structured approach from the JISC Managing Research Data Programme

The work of the Jisc Managing Research Data programme is – along with the rest of the UK higher education sector – taking place in an environment of increasing pressure on research funding. In order to justify the investment made by Jisc in this activity – and to help make the case more widely for the value of investing time and money in research data management – projects and the programme as a whole must be able to clearly express the resultant benefits to the host institutions and to the broader sector. This paper describes a structured approach to the measurement and description of benefits provided by the work of these projects for the benefit of funders, institutions and researchers. We outline the context of the programme and its work; discuss the drivers and challenges of gathering evidence of benefits; specify benefits as distinct from aims and outputs; present emerging findings and the types of metrics and other evidence which projects have provided; explain the value of gathering evidence in a structured way to demonstrate benefits generated by work in this field; and share lessons learned from progress to date

Digital Preservation Services : State of the Art Analysis

Research report funded by the DC-NET project.An overview of the state of the art in service provision for digital preservation and curation. Its focus is on the areas where bridging the gaps is needed between e-Infrastructures and efficient and forward-looking digital preservation services. Based on a desktop study and a rapid analysis of some 190 currently available tools and services for digital preservation, the deliverable provides a high-level view on the range of instruments currently on offer to support various functions within a preservation system.European Commission, FP7peer-reviewe

Stewardship of the evolving scholarly record: from the invisible hand to conscious coordination

The scholarly record is increasingly digital and networked, while at the same time expanding in both the volume and diversity of the material it contains. The long-term future of the scholarly record cannot be effectively secured with traditional stewardship models developed for print materials. This report describes the key features of future stewardship models adapted to the characteristics of a digital, networked scholarly record, and discusses some practical implications of implementing these models. Key highlights include: As the scholarly record continues to evolve, conscious coordination will become an important organizing principle for stewardship models. Past stewardship models were built on an "invisible hand" approach that relied on the uncoordinated, institution-scale efforts of individual academic libraries acting autonomously to maintain local collections. Future stewardship of the evolving scholarly record requires conscious coordination of context, commitments, specialization, and reciprocity. With conscious coordination, local stewardship efforts leverage scale by collecting more of less. Keys to conscious coordination include right-scaling consolidation, cooperation, and community mix. Reducing transaction costs and building trust facilitate conscious coordination. Incentives to participate in cooperative stewardship activities should be linked to broader institutional priorities. The long-term future of the scholarly record in its fullest expression cannot be effectively secured with stewardship strategies designed for print materials. The features of the evolving scholarly record suggest that traditional stewardship strategies, built on an “invisible hand” approach that relies on the uncoordinated, institution-scale efforts of individual academic libraries acting autonomously to maintain local collections, is no longer suitable for collecting, organizing, making available, and preserving the outputs of scholarly inquiry. As the scholarly record continues to evolve, conscious coordination will become an important organizing principle for stewardship models. Conscious coordination calls for stewardship strategies that incorporate a broader awareness of the system-wide stewardship context; declarations of explicit commitments around portions of the local collection; formal divisions of labor within cooperative arrangements; and robust networks for reciprocal access. Stewardship strategies based on conscious coordination involve an acceleration of an already perceptible transition away from relatively autonomous local collections to ones built on networks of cooperation across many organizations, within and outside the traditional cultural heritage community

Making open data work for plant scientists

Despite the clear demand for open data sharing, its implementation within plant science is still limited. This is, at least in part, because open data-sharing raises several unanswered questions and challenges to current research practices. In this commentary, some of the challenges encountered by plant researchers at the bench when generating, interpreting, and attempting to disseminate their data have been highlighted. The difficulties involved in sharing sequencing, transcriptomics, proteomics, and metabolomics data are reviewed. The benefits and drawbacks of three data-sharing venues currently available to plant scientists are identified and assessed: (i) journal publication; (ii) university repositories; and (iii) community and project-specific databases. It is concluded that community and project-specific databases are the most useful to researchers interested in effective data sharing, since these databases are explicitly created to meet the researchers’ needs, support extensive curation, and embody a heightened awareness of what it takes to make data reuseable by others. Such bottom-up and community-driven approaches need to be valued by the research community, supported by publishers, and provided with long-term sustainable support by funding bodies and government. At the same time, these databases need to be linked to generic databases where possible, in order to be discoverable to the majority of researchers and thus promote effective and efficient data sharing. As we look forward to a future that embraces open access to data and publications, it is essential that data policies, data curation, data integration, data infrastructure, and data funding are linked together so as to foster data access and research productivity

Keeping Research Data Safe 2: Final Report

The first Keeping Research Data Safe study funded by JISC made a major contribution to understanding of long-term preservation costs for research data by developing a cost model and indentifying cost variables for preserving research data in UK universities (Beagrie et al, 2008). However it was completed over a very constrained timescale of four months with little opportunity to follow up other major issues or sources of preservation cost information it identified. It noted that digital preservation costs are notoriously difficult to address in part because of the absence of good case studies and longitudinal information for digital preservation costs or cost variables. In January 2009 JISC issued an ITT for a study on the identification of long-lived digital datasets for the purposes of cost analysis. The aim of this work was to provide a larger body of material and evidence against which existing and future data preservation cost modelling exercises could be tested and validated. The proposal for the KRDS2 study was submitted in response by a consortium consisting of 4 partners involved in the original Keeping Research Data Safe study (Universities of Cambridge and Southampton, Charles Beagrie Ltd, and OCLC Research) and 4 new partners with significant data collections and interests in preservation costs (Archaeology Data Service, University of London Computer Centre, University of Oxford, and the UK Data Archive). A range of supplementary materials in support of this main report have been made available on the KRDS2 project website at http://www.beagrie.com/jisc.php. That website will be maintained and continuously updated with future work as a resource for KRDS users