Invest to Save: Report and Recommendations of the NSF-DELOS Working Group on Digital Archiving and Preservation

Digital archiving and preservation are important areas for research and development, but there is no agreed upon set of priorities or coherent plan for research in this area. Research projects in this area tend to be small and driven by particular institutional problems or concerns. As a consequence, proposed solutions from experimental projects and prototypes tend not to scale to millions of digital objects, nor do the results from disparate projects readily build on each other. It is also unclear whether it is worthwhile to seek general solutions or whether different strategies are needed for different types of digital objects and collections. The lack of coordination in both research and development means that there are some areas where researchers are reinventing the wheel while other areas are neglected. Digital archiving and preservation is an area that will benefit from an exercise in analysis, priority setting, and planning for future research. The WG aims to survey current research activities, identify gaps, and develop a white paper proposing future research directions in the area of digital preservation. Some of the potential areas for research include repository architectures and inter-operability among digital archives; automated tools for capture, ingest, and normalization of digital objects; and harmonization of preservation formats and metadata. There can also be opportunities for development of commercial products in the areas of mass storage systems, repositories and repository management systems, and data management software and tools.

Eprints and the Open Archives Initiative

The Open Archives Initiative (OAI) was created as a practical way to promote interoperability between eprint repositories. Although the scope of the OAI has been broadened, eprint repositories still represent a significant fraction of OAI data providers. In this article I present a brief survey of OAI eprint repositories, and of services using metadata harvested from eprint repositories using the OAI protocol for metadata harvesting (OAI-PMH). I then discuss several situations where metadata harvesting may be used to further improve the utility of eprint archives as a component of the scholarly communication infrastructure.Comment: 13 page

STARGATE : Static Repository Gateway and Toolkit. Final Project Report

STARGATE (Static Repository Gateway and Toolkit) was funded by the Joint Information Systems Committee (JISC) and is intended to demonstrate the ease of use of the Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) Static Repository technology, and the potential benefits offered to publishers in making their metadata available in this way This technology offers a simpler method of participating in many information discovery services than creating fully-fledged OAI-compliant repositories. It does this by allowing the infrastructure and technical support required to participate in OAI-based services to be shifted from the data provider (the journal) to a third party and allows a single third party gateway provider to provide intermediation for many data providers (journals). Specifically, STARGATE has created a series of Static Repositories of publisher metadata provided by a selection of Library and Information Science journals. It has demonstrated the interoperability of these repositories by exposing their metadata via a Static Repository Gateway for harvesting and cross-searching by external service providers. The project has conducted a critical evaluation of the Static Repository approach in conjunction with the participating publishers and service providers. The technology works. The project has demonstrated that Static Repositories are easy to create and that the differences between fully-fledged and static OAI Repositories have no impact on the participation of small journal publishers in OAI-based services. The problems for a service that arise out of the use of Static Repositories are parallel to those created by any other repository dealing with journal articles. Problems arise from the diversity of metadata element sets provided by a given journal and the lack of specific metadata elements for the articles' volume and issue details. Another issue for the use of publishers' metadata arise as the collection policies of some existing services only allow Open Access materials to be included in them. The project recommends that the use of Static Repositories continues to be explored - in particular as a flexible way to expose existing sets of structured information to OAI services and to create the opportunity to enhance the metadata as part of the process. The project further recommends that the publishing community consider the creation or adoption of an application profile for journal articles to support information discovery that can search by volume and issue. Significant further use of the Static Repository technology by small journal publishers will require the future creation and maintenance of a community-specific Static Repository Gateway. Further use will also require advocacy within the publishing community but might initially be most effectively kick-started through the creation of OAI repositories based on metadata held by the commercial services which publish or mediate access to electronic copies of journals on behalf of small publishers

Curating E-Mails; A life-cycle approach to the management and preservation of e-mail messages

E-mail forms the backbone of communications in many modern institutions and organisations and is a valuable type of organisational, cultural, and historical record. Successful management and preservation of valuable e-mail messages and collections is therefore vital if organisational accountability is to be achieved and historical or cultural memory retained for the future. This requires attention by all stakeholders across the entire life-cycle of the e-mail records. This instalment of the Digital Curation Manual reports on the several issues involved in managing and curating e-mail messages for both current and future use. Although there is no 'one-size-fits-all' solution, this instalment outlines a generic framework for e-mail curation and preservation, provides a summary of current approaches, and addresses the technical, organisational and cultural challenges to successful e-mail management and longer-term curation.

Critique of Architectures for Long-Term Digital Preservation

Evolving technology and fading human memory threaten the long-term intelligibility of many kinds of documents. Furthermore, some records are susceptible to improper alterations that make them untrustworthy. Trusted Digital Repositories (TDRs) and Trustworthy Digital Objects (TDOs) seem to be the only broadly applicable digital preservation methodologies proposed. We argue that the TDR approach has shortfalls as a method for long-term digital preservation of sensitive information. Comparison of TDR and TDO methodologies suggests differentiating near-term preservation measures from what is needed for the long term. TDO methodology addresses these needs, providing for making digital documents durably intelligible. It uses EDP standards for a few file formats and XML structures for text documents. For other information formats, intelligibility is assured by using a virtual computer. To protect sensitive information—content whose inappropriate alteration might mislead its readers, the integrity and authenticity of each TDO is made testable by embedded public-key cryptographic message digests and signatures. Key authenticity is protected recursively in a social hierarchy. The proper focus for long-term preservation technology is signed packages that each combine a record collection with its metadata and that also bind context—Trustworthy Digital Objects.

Reuse remix recycle: repurposing archaeological digital data

Preservation of digital data is predicated on the expectation of its reuse, yet that expectation has never been examined within archaeology. While we have extensive digital archives equipped to share data, evidence of reuse seems paradoxically limited. Most archaeological discussions have focused on data management and preservation and on disciplinary practices surrounding archiving and sharing data. This article addresses the reuse side of the data equation through a series of linked questions: What is the evidence for reuse, what constitutes reuse, what are the motivations for reuse, and what makes some data more suitable for reuse than others? It concludes by posing a series of questions aimed at better understanding our digital engagement with archaeological data

A Study on the Open Source Digital Library Software's: Special Reference to DSpace, EPrints and Greenstone

The richness in knowledge has changed access methods for all stake holders in retrieving key knowledge and relevant information. This paper presents a study of three open source digital library management software used to assimilate and disseminate information to world audience. The methodology followed involves online survey and study of related software documentation and associated technical manuals.Comment: 9 Pages, 3 Figures, 1 Table, "Published with International Journal of Computer Applications (IJCA)