Zarządzanie zasobami wiedzy w urzędach administracji publicznej

Public administration realizes many processes with information management tools. The latter are applied to proper recognition and usage of organizational information resources. Information management is responsible for information usage in decision-making processes. It is different to knowledge management. The latter includes the whole process of reliable information processing and application. Knowledge, as opposed to information, is rooted in experiences, opinions, and expectations of the users – this results in the need of knowledge sharing. Public administration runs numerous activities timing in knowledge development, like collection and accumulation of information, its ordering and dissemination. The article presents the problem of knowledge resources’ management in the context of ICT tools development (e-Government)

Belliculum diplomaticum VI Thorunense - recenzja

Recenzja książki : Belliculum diplomaticum VI Thorunense : od dyplomatyki i archiwistyki do dokumentu elektronicznego / pod red. Krzysztofa Kopińskiego i Janusza Tandeckiego. – Toruń : Towarzystwo Naukowe w Toruniu, 2016. – 233 s. ; 25 cm. – ISBN 978-83-65127-10-

Techniki elektronicznej identyfikacji użytkowników i ich rola we współczesnej komunikacji z instytucjami systemu administracyjnego

Purpose/thesis: The aim of the article is to introduce the issue of electronic identification that takes place during the communication with the systems of administrative institutions. The author discusses the most modern solutions ensuring high level of security and allowing for the verification of access rights to electronic resources, such as certified electronic signatures, trusted profiles and personal signature and biometric methods (planned to be introduced). Approach/methods: The study was conducted on the basis of the analysis of literature, provisions, the reports of the Ministry of Administration and Digitization on the impact of computerization on Polish administrative institutions and author’ own analysis of the arriving and outgoing correspondence in the Province Marshal’s Office of Silesia in Katowice. The research also involved the options offered to users via ePUAP tool. Results and conclusions: The research identified authentication technologies employed in electronic communication by public entities using ePUAP tool, that is, the use of login and password as well as the application of electronic signature or trusted profile. The analysis of legal provisions helped discuss a personal signature (awaiting the official introduction).The analysis of the literature shows that biometric methods are getting more and more popular while at the same time being the most secure ones in the virtual world. The use of electronic authentication is necessary to ensure the security of information systems in public administration, on the grounds that the authenticated document is of legal significance. Studies conducted by the author in the Province Marshal’s Office of Silesia in Katowice have shown that, in the first quarter of 2014, the use of electronic authentication tools in public administration concerns on average 6.16% documentation sent from the Office and 5.31% of that received by the Office. The results of the research show that there are numerous barriers faced by the users of these systems, including lack of knowledge about the capabilities of the system, lack of comprehensiveness, electronic forms and internal changes in government offices. Originality/value: The communication with public entities in Poland is governed by numerous laws, which have been shown in the text. The construction of information systems of public administration results from the policy of whole country computerization. There has not been any analysis made so far which tools have been adopted to identify users in these systems, and how the process of authentication of electronic documents is implemented

Polityka państwa polskiego w zakresie postępowania z dokumentacją elektroniczną oraz wdrażanie systemu elektronicznego zarządzania dokumentacją (EZD) w kontekście informatyzacji

Zarządzanie dokumentacją elektroniczną to jedno z istotnych zadań współczesnej administracji publicznej. W artykule wskazano na konieczność stosowania przepisów prawnych z zakresu informatyzacji oraz instrukcji kancelaryjnej określającej sposób prowadzenia dokumentacji urzędowej w podmiotach publicznych. Opisano narzędzia teleinformatyczne w postaci systemu EZD, by pokazać, jak kształtowany jest obecnie narodowy zasób archiwalny. W celu usprawnienia procesu informatyzacji administracji publicznej przyjmuje się programy rządowe, np. omówiony w artykule Program Zintegrowanej Informatyzacji Państwa. Zaprezentowane badania dowodzą, że pełna realizacja elektronicznych usług administracji publicznej wymaga ujednolicenia zasad funkcjonowania systemu kancelaryjnego, w tym przyjęcia odpowiednich założeń i wdrożenia systemu EZD RP oraz szerszego wykorzystania ogólnopolskiej platformy komunikacji z administracją publiczną (ePUAP)

Teoria i praktyka archiwistyki USA / Bartosz Nowożycki ; Naczelna Dyrekcja Archiwów Państwowych. – Warszawa, 2017 [recenzja]

Recenzja książki Teoria i praktyka archiwistyki USA / Bartosz Nowożycki ; Naczelna Dyrekcja Archiwów Państwowych. – Warszawa, 201

System informacji archiwalnej w Polsce : historia, infrastruktura, standardy i metody

The book The system of archive information in Poland. History, infrastructure, standards and methods covers the issues constituting the information science and archive studies. Archive information is an especially important area of interest for both disciplines. Archives play an important role in the world of science and information, and guarantee the storage of documents for a long period of time. Archive studies use the achievements of the information science for creating the workshops of an archive work, mainly for designing archive aids. The system of archive information was formed in order to provide the appropriate ways of gathering and storing as well as making archive materials available. In the very system the documentation has to maintain its reliability, duration in time, availability and secrecy, where necessary. The aim of the archive is to maintain authentic and authenticated information with its context to be able to use the appropriate information for particular purposes. In order to interpret documents, as early as at the stage of historical studies, one needs knowledge. Archives, as the institutions of culture and science, guard historical knowledge, prepare well-processed information on archive materials to make searching of the documents fast and easy. The book consists of five chapters. Chapter one starts from bringing the history of archive information closer. A social role of archives was noticed as early as in the Ancient times. The very chapter introduces the development of archives from time immemorial, the functioning of archives in the Polish People’s Republic and the formation of the Subsystem of Archive Information as an element of the National System of Science, Technology and Organization Information. The next stage of the formation of the system of archive information was after 1989 when the informational network of archives developed. The next chapter thoroughly describes the organizational-functional structure of the system of archive information. Such elements of the system of archive information as the informational resource of archives, organization of the supervision over an increasing resource, informational aids and tools used in the system of archive information were discussed. A critical analysis of existing archive aids, with an emphasis on necessary changes in this field, was conducted. This chapter finishes with a discussion on the subject-matter of the informational infrastructure of archives in a global economy. Chapter three examines the actions of the users in the system of archive information, as well as the role of archivists in the scientific communication to be observed especially when making archive materials available. Chapter four covers standards and methods of preparing archive documentation. Contemporary problems of archive information are above all the subject of the activity of national archives, both at the theoretical and practical level. National archives guarantee the maintenance of the proper quality information. Thus, the methodology of preparing archive and the informational activity of archives so far, including database used in national archives were discussed. Also, the chapters bringing the issue of the standard description of archive materials were prepared. Chapter five illustrates the system of archive information from the point of view of a supervision over an increasing archive resource. The very problem is also referred to as managing documentation and its main aim is to use the classification. The very chapter closes with a discussion of changes happening in the office staff and its competences in the context of informatisation of public administration. Administrative work requires a constant formation of new tools and methods of management when creating different types of documents, which is not uninfluential on the shape of the system of archive information

Wdrażanie systemu elektronicznego zarządzania dokumentacją w administracji publicznej w kontekście informatyzacji i zarządzania zmianą

Implementing an electronic documentation management system within the context of public administration computerisation and change management involves matters related to electronic documents and documentation, office systems and e-administration in Poland. The article refers to commonly-accepted and existing new forms of communication and rendering e-services by public administration bodies. It also references various change management theories which may be utilised to enhance electronic documentation management systems and facilitate computerisation within offices. For the purpose of assessing the degree of computerisation, the results of statistical research conducted in Polish public administration offices in 2014 were used, as well as data published by the Ministry of Digital Affairs in 2018. The author’s own results of research conducted in three Polish provincial offices were also used. The author identifies the issues and weak points of the documentation management system and possibilities for further computerisation

Zastosowanie klasyfikacji funkcjonalnej w zarządzaniu aktami i informacji archiwalnej

The article describes classification as a tool of indexing archival information used in documentation management, of librarianship background. The author focuses on the possibilities of classifying modern documents under currently binging rules. She presents the significance of classification as an information-retrieval language in archival information

Archiwa jako instytucje kultury: współczesne wyzwania w kontekście archiwizacji dokumentów elektronicznych oraz zabezpieczenia oryginalnej dokumentacji papierowej

Archives are an important factor in development of society. Their activities should support cultural development. The article attempts to prove that archives are cultural institutions. The legal foundations of archives in Poland, examples of activities carried out in the sphere of broadly understood culture as well as threats to the material form of documents and methods of their prevention using conservation work standards were discussed.Archiwa to ważne instytucje służące rozwojowi społeczeństw. Ich działalność wspiera rozwój kulturalny. W artykule podjęto próbę pokazania, w jaki sposób archiwa wypełniają misję instytucji kultury. Wskazano na współczesne wyzwania jakie stoją przed archiwami w kontekście rozwoju nowoczesnych technologii informacyjno-komunikacyjnych, w tym także wymogi konserwatorskie dla długotrwałego zachowania oryginalnej dokumentacji papierowej. Omówione zostały podstawy prawne działalności archiwów w Polsce, przykłady działań prowadzonych w sferze szeroko pojmowanej kultury, a także zagrożenia dla materialnej postaci dokumentów oraz problematyka ochrony zasobów archiwalnych

Agglomeration and the National Park. A strained relation in African conditions – the case of Nairobi and Nairobi National Park

The article discusses selected relations between the agglomeration of Nairobi and the functioning of the Nairobi National Park located within its borders. The close attention was paid to the socio-economic and spatial development of Nairobi, which exerts pressure on the ecosystem of the park. The spatial development (sprawl) of the city and blocking the migration corridors of mammals leading to the areas outside the park were listed among the main factors of anthropopression. The city development needs raise the question about the future of the Nairobi NP, which in fact is strictly dependent on the political decisions on national level.W artykule omówiono wybrane relacje między rozwojem aglomeracji Nairobi a funkcjonowaniem położonego w jej granicach Parku Narodowego Nairobi. Zwrócono szczególną uwagę na rozwój społeczno-ekonomiczny i przestrzenny Nairobi, który wywiera coraz silniejszą presję na ekosystem parku. Wśród głównych czynników antropopresji wymieniono przestrzenne rozlewanie się (sprawl) miasta oraz blokowanie korytarzy migracji ssaków na tereny poza parkiem. Potrzeby rozwojowe miasta stawiają pod znakiem zapytania przyszłość PN Nairobi, która w znacznym stopniu jest uzależniona od decyzji politycznych władz krajowych