Easy on that trigger dad: a study of long term family photo retrieval

We examine the effects of new technologies for digital photography on people's longer term storage and access to collections of personal photos. We report an empirical study of parents' ability to retrieve photos related to salient family events from more than a year ago. Performance was relatively poor with people failing to find almost 40% of pictures. We analyze participants' organizational and access strategies to identify reasons for this poor performance. Possible reasons for retrieval failure include: storing too many pictures, rudimentary organization, use of multiple storage systems, failure to maintain collections and participants' false beliefs about their ability to access photos. We conclude by exploring the technical and theoretical implications of these findings

Easy on that trigger dad: a study of long term family photo retrieval

We examine the effects of new technologies for digital photography on people's longer term storage and access to collections of personal photos. We report an empirical study of parents' ability to retrieve photos related to salient family events from more than a year ago. Performance was relatively poor with people failing to find almost 40% of pictures. We analyze participants' organizational and access strategies to identify reasons for this poor performance. Possible reasons for retrieval failure include: storing too many pictures, rudimentary organization, use of multiple storage systems, failure to maintain collections and participants' false beliefs about their ability to access photos. We conclude by exploring the technical and theoretical implications of these findings

Information Workers and their Personal Information Management: a Literature Review

The research described in this paper provides insights into tools and methods which are used by professional information workers to keep and to manage their personal information. A literature study was carried out on 23 scholarly papers and articles, retrieved from the ACM Digital Library and Library and Information Science Abstracts (LISA). The research questions were: How do information workers keep and manage their information sources? What aims do they have when building personal information collections? What problems do they experience with the use and management of their personal collections?The main conclusion from the literature is that professional information workers use different tools and approaches for personal information management, depending on their personal style, the types of information in their collections and the devices which they use for retrieval. The main problem that they experience is that of information fragmentation over different collections and different devices. These findings can provide input for improvement of information literacy curricula in Higher Education.It has been remarked that scholarly research and literature on Personal Information Management do not pay a lot of attention to the keeping and management of (bibliographic) data from external documentation. How people process the information from those sources and how this stimulates their personal learning, is completely overlooked

WHAT IS INFORMATION SUCH THAT THERE CAN BE INFORMATION SYSTEMS?

Information systems, as a discipline, is concerned with the generation, storage and transmission of information, generally by technological means. As such, it would seem to be fundamental that it has a clear and agreed conceptualization of its core subject matter – namely “information”. Yet, we would claim, this is clearly not the case. As McKinney and Yoos point out, in a recent survey of the term information within information systems: “This is the IS predicament – using information as a ubiquitous label whose meaning is almost never specified. Virtually all the extant IS literature fails to explicitly specify meaning for the very label that identifies it.” We live in an information age and the vast majority of information (whatever it may be) is made available through a wide range of computer systems and one would expect therefore that information systems would in fact be one of the leading disciplines of the times rather than one that appears to hide itself in the shadows. Governments nowadays routinely utilize many academic experts to advise them in a whole range of areas but how many IS professors ever get asked? So, the primary purpose of this paper is to stimulate a debate within IS to discuss, and try to establish, a secure foundation for the discipline in terms of its fundamental concept – information. The structure of the paper is that we will firstly review the theories of information used (generally implicitly) within IS. Then we will widen the picture to consider the range of theories available more broadly within other disciplines. We will then suggest a particular approach that we consider most fruitful and discuss some of the major contentious issues. We will illustrate the theories with examples from IS

"Stuff goes into the computer and doesn't come out": a cross-tool study of personal information management

This paper reports a study of Personal Information Management (PIM), which advances research in two ways: (1) rather than focusing on one tool, we collected cross-tool data relating to file, email and web bookmark usage for each participant, and (2) we collected longitudinal data for a subset of the participants. We found that individuals employ a rich variety of strategies both within and across PIM tools, and we present new strategy classifications that reflect this behaviour. We discuss synergies and differences between tools that may be useful in guiding the design of tool integration. Our longitudinal data provides insight into how PIM behaviour evolves over time, and suggests how the supporting nature of PIM discourages reflection by users on their strategies. We discuss how the promotion of some reflection by tools and organizations may benefit users

The effect of personality traits on file retrieval

File retrieval is important for Personal Information Management (PIM). If retrieval fails, people cannot re-use files that they created or other people shared with them. In this paper, we examined the effect of personality traits on retrieval success and efficiency in two studies. Study 1 (n = 60) examined the effect of the Big Five personality traits. Study 2 (n = 300) evaluated the effect of other personality traits that we hypothesized would improve retrieval: need for control, orderliness, memory, computer literacy, minimalism, stress resistance, sociability and empathy. None of the tests we conducted were significant, meaning that even if future effects are identified, they will most probably be weak. In contrast, significant effects on retrieval success and efficiency were previously found for factors such as: sharing method, file collection size, number of collaborators sharing the file, file versions, recency since last retrieval, folder depth and workload. Nevertheless, the null-results we report here are important because the failure to publish non-significant results can have a negative influence on re-search. Otherwise these effects may be repeatedly studied until significant results emerge and are published, possibly because of a type I error

A qualitative study on personal information management (PIM) in clinical and basic sciences faculty members of a medical university in Iran

Background: Personal Information Management (PIM) refers to the tools and activities to save and retrieve personal information for future uses. This study examined the PIM activities of faculty members of Iran University of Medical Sciences (IUMS) regarding their preferred PIM tools and four aspects of acquiring, organizing, storing and retrieving personal information. Methods: The qualitative design was based on phenomenology approach and we carried out 37 interviews with clinical and basic sciences faculty members of IUMS in 2014. The participants were selected using a random sampling method. All interviews were recorded by a digital voice recorder, and then transcribed, codified and finally analyzed using NVivo 8 software. Results: The use of PIM electronic tools (e-tools) was below expectation among the studied sample and just 37 had reasonable knowledge of PIM e-tools such as, external hard drivers, flash memories etc. However, all participants used both paper and electronic devices to store and access information. Internal mass memories (in Laptops) and flash memories were the most used e-tools to save information. Most participants used "subject" (41.00) and "file name" (33.7 ) to save, organize and retrieve their stored information. Most users preferred paper-based rather than electronic tools to keep their personal information. Conclusion: Faculty members had little knowledge about PIM techniques and tools. Those who organized personal information could easier retrieve the stored information for future uses. Enhancing familiarity with PIM tools and training courses of PIM tools and techniques are suggested

Navigating through digital folders uses the same brain structures as real world navigation

Efficient storage and retrieval of digital data is the focus of much commercial and academic attention. With personal computers, there are two main ways to retrieve files: hierarchical navigation and query-based search. In navigation, users move down their virtual folder hierarchy until they reach the folder in which the target item is stored. When searching, users first generate a query specifying some property of the target file (e.g., a word it contains), and then select the relevant file when the search engine returns a set of results. Despite advances in search technology, users prefer retrieving files using virtual folder navigation, rather than the more flexible query-based search. Using fMRI we provide an explanation for this phenomenon by demonstrating that folder navigation results in activation of the posterior limbic (including the retrosplenial cortex) and parahippocampal regions similar to that previously observed during real-world navigation in both animals and humans. In contrast, search activates the left inferior frontal gyrus, commonly observed in linguistic processing. We suggest that the preference for navigation may be due to the triggering of automatic object finding routines and lower dependence on linguistic processing. We conclude with suggestions for future computer systems design