Career in the bank for collection in times of financial crisis

Staffing a collection call centre, in a period of crisis, requires more than hiring the most qualified applicants. Collection managers must define a recruiting, hiring and staffing plan to meet inbound call service levels and maximize outbound calling during optimal customer contact times, usually on nights and weekends. Job candidates who have prior telephone job experience, especially in telemarketing or customer service, have proven to be successful collectors because of their skill sets and experience. Screening collectors through testing has proven to be a reliable tool to assist managers in the selection process. Staffing the call centre operation with the right balance between full time and part time collectors will assist in meeting department targets. There are many creative ways to schedule collectors to cover all the required hours. Management must be prepared to offset ‘irregular’ staffing hours, especially on nights and weekends, with incentive, perks and benefits so they can recruit and retain a reliable staff to place outbound calls during the best times to reach the customer. A consistent hiring policy that is constantly evaluated and improved will help reduce turnover by recruiting and staffing the most qualified collectors for the job.finance, crisis, management, career, bank

Qualitative Strategy for Inbound Call Center Outsourcing

An analysis of the various challenges of the call center industry, together with the challenges of outsourcing, revealed a need for developing a strategy that acts as a guide for organizations that are willing to outsource their call center operations. This research therefore develops a strategy for this purpose. The research first provides mitigation strategies for the challenges of outsourcing and the challenges of the call center industry, followed by a strategy for the outsourcing of call center services. Telephone call centers are an integral part of today‘s business world, serving as a primary channel for customer contact for organizations in many industries. Globalization, the advancements in the telecommunication and technology industries, and the availability of cost effective work forces around the world are compelling organizations to outsource their functions (call center services) to reap the benefits that come with outsourcing. Organizations outsource functions, especially a function that is not their core competence, for a multitude of reasons. These reasons may include cost savings, quality enhancement/improvement, reduced time to market, tax benefits, and risk management. Outsourcing also comes with its share of issues. A few examples of the challenges involved in outsourcing include cultural differences, knowledge transfer to suppliers while protecting intellectual property (IP), knowledge retention, language barriers, ethics, norms of behavior, distance and time zones, infrastructure, privacy and security, skill set/quality, objectivity, geopolitical climate, labor backlash, communication, end-user resistance, and governance. There are also many challenges associated with the call center industry, such as, but not limited to, deploying the right number of staff members with the right skills to the right schedules in order to meet an uncertain and time-varying demand of service, forecasting traffic, acquiring capacity, deploying resources, and managing service delivery. Therefore, despite the advancements in telecommunications and information technology, the challenges faced by client organizations that outsource their inbound call center services abound. While choosing outsourcing/offshoring as their strategy, an organization can avoid many of the disadvantages that arise due these risks/issues by adapting a proactive and careful approach such as the strategy developed in this research

Minimizing average handling time in contact centers by introducing a new process: Rowan Support Desk case study

Quality of a call center performance is an important factor in insuring customer satisfaction. Customers, the callers , want their requests solved quickly, permanently and to their satisfaction. Often, there are staff constraints, budget or cost limitation, and the Service Level Agreement (SLA) which is resource availability to accomplish a task within a deadline. The purpose of this research is to analyze feasible approaches to minimize the long-lasting open requests and enhance a call center\u27s performance. Multiple challenges that a call center often faces in handling requests are studied to identify key bottlenecks in the process of handling requests. Rowan University support desk is used as a case study. The focus of this study is on over-extended unsolved requests under set of specific constraints. The following two alternative solutions were investigated and compared. One involves reorganizing the routing procedure, which would allow a ticket to be rerouted to the specialists. The other scenario investigates an increase in staff and efficiencies that would come with it. The research will show that with minimal effort in rerouting the unsolved tickets, we can decrease average handling time which simultaneously increases the total number of resolved tickets and minimize total processing time

Modeling And Optimization Of Non-Profit Hospital Call Centers With Service Blending

This dissertation focuses on the operations problems in non-profit hospital call centers with inbound and outbound calls service blending. First, the routing policy for inbound and outbound calls is considered. The objective is to improve the system utilization under constraints of service quality and operators\u27 quantity. A collection of practical staffing assignment methods, separating and mixing staffing policy are evaluated. Erlang C queuing model is used to decide the minimum number of operators required by inbound calls. Theoretical analysis and numerical experiments illustrate that through dynamically assigning the inbound and outbound calls to operators under optimal threshold policy, mixing staffing policy is efficient to balance the system utilization and service quality. Numerical experiments based on real-life data demonstrate how this method can be applied in practice. Second, we study the staffing shift planning problem based on the inbound and outbound calls routing policies. A mathematical programming model is developed, based on a hospital call center with one kind of inbound calls and multiple kinds of outbound calls. The objective is to minimize the staffing numbers, by deciding the shift setting and workload allocation. The inbound calls service level and staffing utilization are taken into consideration in the constraints. Numerical experiments based on actual operational data are included. Results show that the model is effective to optimize the shift planning and hence reduce the call centers\u27 cost. Third, we model the staffing shift planning problem for a hospital call center with two kinds of service lines. Each kind of service is delivered through both inbound calls and outbound calls. The inbound calls can be transferred between these two service lines. A mathematical programming model is developed. The objective is to minimize the staffing cost, by deciding the shift setting and workload allocation. The inbound calls service level and staffing utilization are taken into consideration in the constraints. Numerical experiments are carried out based on actual operational data. Results show that the model is effective to reduce the call centers\u27 labor cost

Intelligent Procedures for Intra-Day Updating of Call Center Agent Schedules

For nearly all call centers, agent schedules are typically created several days or weeks prior to the time that agents report to work. After schedules are created, call center resource managers receive additional information that can affect forecasted workload and resource availability. In particular, there is significant evidence, both among practitioners and in the research literature, suggesting that actual call arrival volumes early in a scheduling period (typically an individual day or week) can provide valuable information about the call arrival pattern later in the same scheduling period. In this paper, we develop a flexible and powerful heuristic framework for managers to make intra-day resource adjustment decisions that take into account updated call forecasts, updated agent requirements, existing agent schedules, agents’ schedule flexibility, and associated incremental labor costs. We demonstrate the value of this methodology in managing the trade-off between labor costs and service levels to best meet variable rates of demand for service, using data from an actual call center

Using SIMCTS framework to model determinants of customer satisfaction: a case in an ISP

In this paper we describe a call center simulation case study that uses real data obtained from an Internet Service Provider (ISP). The case study is conducted using SIMCTS (Simulation Modelling and Analysis of Customer Satisfaction Patterns for Telecommunication Service Providers) framework [25]. The applicability of this framework to model ISP business scenario is discussed in detail. The simulation case study reveal that the dimensions of service quality have huge impact on customer satisfaction and also provide valuable insight in to gap analysis of customer perception and expectation. Various key satisfaction variables in relation to call center are modelled using SIMAN simulation language and ARENA simulation software. The simulation case study investigates service quality dimension, technical (or) functional service quality and their role in evaluation of overall satisfaction judgment. The simulation model collects transient performance measures which can be used to make competitive marketing decisions

Managing Trade-Offs in Call Center Agent Scheduling: Methodology and Case Study

This paper develops a flexible and tractable scheduling methodology that produces near-optimal call center agent schedules while taking into account the costs associated with customer waiting time, customer abandonment, and call center agents. Our methodology combines integer programming (to find a desirable staffing plan for a given total number of agents) and simulation modeling (to evaluate the weekly costs of a given staffing plan). We describe the advantages of this approach over the traditional scheduling method, and test both methods by building schedules based on actual demand and shift data from an actual call center operated by Expedia.com under a variety of cost scenarios. The new scheduling approach not only out-performs the traditional staffing approach in all scenarios examined, it reduces total weekly costs of the call center\u27s existing agent schedule by 8-25%, depending on the scenario

How Labor-Management Partnerships Improve Patient Care, Cost Control, and Labor Relations: Case Studies of Fletcher Allen Health Care, Kaiser Permanente, and Montefiore Medical Center’s Care Management Corporation

[Excerpt] This paper explores the ways in which healthcare unions and their members are strategically engaging with management through partnership to control costs and improve the patient experience, clinical outcomes, workplace environment, and labor relations. These initiatives depend on making use of the knowledge of front-line healthcare workers, improving communication between all staff members, and increasing transparency. In turn, these initiatives can also lead to more robust and dynamic local unions. Through participating in joint work activities, many union members note feeling more respected in their workplace and more connected to their union. Unions can benefit from these activities by offering their members the ability to inform decisions about how work gets done