Using hierarchical folders and tags for file management

Hierarchical folders have been widely used for managing digital files. A well constructed hierarchical structure can keep files organized. A parent folder can have several subfolders and one subfolder can only reside in one parent folder. Files are stored in folders or subfolders. Files can be found by traversing a given path, going through different levels of folders and subfolders. Folders can be moved, renamed, copied and deleted to serve the needs of the changing working environment. However, previous research has revealed several problems with hierarchical folder structures. One important problem is that users frequently have to turn to desktop search to re-find files. Tagging is the activity of applying users’ own descriptors to digital objects, such as web pages, photos, and documents. Compared with traditional indexing which enforces a controlled vocabulary, tagging systems give users freedom in describing digital resources. We believe that tagging may have the potential to improve information navigation and information organization. This research aimed at exploring the possibility of incorporating tagging into the hierarchical folder structure for file management, especially for the process of file organization and file re-finding.We studied users’ behavior and preference of using three file management structures, a hierarchical folder structure, a tagging structure, and a hybrid structure with both hierarchical folder and tagging functionalities. We found that using tag alone or using folder alone generated similar results in file organization time, in file re-finding time and in answer correctness. Combining folders and tags resulted in longer file organization time but no improvement in file re-finding efficiency. The tagging structure required the least number of mouse clicks in the re-finding process among the three structures. The primary contribution of the study is a comparison of three file management structures for better organizing and re-finding files in the desktop environment. Advantages and disadvantages of each structure were revealed from the study. Users’ preference among the three structures was compared. Both quantitative and qualitative research methods were used in the research. This work will provide design implications for future file management tools.Ph.D., Information Science and Technology -- Drexel University, 201

Organizing information on the next generation web - Design and implementation of a new bookmark structure

The next-generation Web will increase the need for a highly organized and ever evolving method to store references to Web objects. These requirements could be realized by the development of a new bookmark structure. This paper endeavors to identify the key requirements of such a bookmark, specifically in relation to Web documents, and sets out a suggested design through which these needs may be accomplished. A prototype developed offers such features as the sharing of bookmarks between users and groups of users. Bookmarks for Web documents in this prototype allow more specific information to be stored such as: URL, the document type, the document title, keywords, a summary, user annotations, date added, date last visited and date last modified. Individuals may access the service from anywhere on the Internet, as long as they have a Java-enabled Web browser

Building an application for the writing process

The idea that writing is a process and not a product is now generally accepted in writing education, but discussions of digital scholarly communication often neglect the idea, in theory and in practice. This thesis report introduces a Mac OS X software package to support the early stages of the writing process, called Brouillon. Brouillon’s features include: the concatenation of discrete note files into notebooks; notes appearing in multiple notebooks; note intake from mobile devices via Dropbox; and an open standard file format. The report also provides a model of the organization of products of the writing process, with a focus on Brouillon’s most unusual feature, multi-notebook notes. It discusses difficulties in implementation and identifies possibilities for future improvement

Preparing Laboratory and Real-World EEG Data for Large-Scale Analysis: A Containerized Approach.

Large-scale analysis of EEG and other physiological measures promises new insights into brain processes and more accurate and robust brain-computer interface models. However, the absence of standardized vocabularies for annotating events in a machine understandable manner, the welter of collection-specific data organizations, the difficulty in moving data across processing platforms, and the unavailability of agreed-upon standards for preprocessing have prevented large-scale analyses of EEG. Here we describe a "containerized" approach and freely available tools we have developed to facilitate the process of annotating, packaging, and preprocessing EEG data collections to enable data sharing, archiving, large-scale machine learning/data mining and (meta-)analysis. The EEG Study Schema (ESS) comprises three data "Levels," each with its own XML-document schema and file/folder convention, plus a standardized (PREP) pipeline to move raw (Data Level 1) data to a basic preprocessed state (Data Level 2) suitable for application of a large class of EEG analysis methods. Researchers can ship a study as a single unit and operate on its data using a standardized interface. ESS does not require a central database and provides all the metadata data necessary to execute a wide variety of EEG processing pipelines. The primary focus of ESS is automated in-depth analysis and meta-analysis EEG studies. However, ESS can also encapsulate meta-information for the other modalities such as eye tracking, that are increasingly used in both laboratory and real-world neuroimaging. ESS schema and tools are freely available at www.eegstudy.org and a central catalog of over 850 GB of existing data in ESS format is available at studycatalog.org. These tools and resources are part of a larger effort to enable data sharing at sufficient scale for researchers to engage in truly large-scale EEG analysis and data mining (BigEEG.org)

TogoDoc Server/Client System: Smart Recommendation and Efficient Management of Life Science Literature

In this paper, we describe a server/client literature management system specialized for the life science domain, the TogoDoc system (Togo, pronounced Toe-Go, is a romanization of a Japanese word for integration). The server and the client program cooperate closely over the Internet to provide life scientists with an effective literature recommendation service and efficient literature management. The content-based and personalized literature recommendation helps researchers to isolate interesting papers from the “tsunami” of literature, in which, on average, more than one biomedical paper is added to MEDLINE every minute. Because researchers these days need to cover updates of much wider topics to generate hypotheses using massive datasets obtained from public databases or omics experiments, the importance of having an effective literature recommendation service is rising. The automatic recommendation is based on the content of personal literature libraries of electronic PDF papers. The client program automatically analyzes these files, which are sometimes deeply buried in storage disks of researchers' personal computers. Just saving PDF papers to the designated folders makes the client program automatically analyze and retrieve metadata, rename file names, synchronize the data to the server, and receive the recommendation lists of newly published papers, thus accomplishing effortless literature management. In addition, the tag suggestion and associative search functions are provided for easy classification of and access to past papers (researchers who read many papers sometimes only vaguely remember or completely forget what they read in the past). The TogoDoc system is available for both Windows and Mac OS X and is free. The TogoDoc Client software is available at http://tdc.cb.k.u-tokyo.ac.jp/, and the TogoDoc server is available at https://docman.dbcls.jp/pubmed_recom

Collaborative software agents support for the texpros document management system

This dissertation investigates the use of active rules that are embedded in markup documents. Active rules are used in a markup representation by integrating Collaborative Software Agents with TEXPROS (abbreviation for TEXt PROcessing System) [Liu and Ng 1996] to create a powerful distributed document management system. Such markup documents with embedded active rules are called Active Documents. For fast retrieval purposes, when we need to generate a customized Internet folder organization, we first define the Folder Organization Query Language (FO-QL) to solve data categorization problems. FO-QL defines the folder organization query process that automatically retrieves links of documents deposited into folders and then constructs a folder organization in either a centralized document repository or multiple distributed document repositories. Traditional documents are stored as static data that do not provide any dynamic capabilities for accessing or interacting with the document environment. The dynamic and distributed nature of both markup data and markup rules do not merely respond to requests for information, but intelligently anticipate, adapt, and actively seek ways to support the computing processes. This outcome feature conquers the static nature of the traditional documents. An Office Automation Definition Language (OADL) with active rules is defined for constructing the TEXPROS \u27s dual modeling approach and workflow events representation. Active Documents are such agent-supported OADL documents. With embedded rules and self-describing data features, Active Documents provide capability of collaborative interactions with software agents. Data transformation and data integration are both data processing problems but little research has focused on the markup documents to generate a versatile folder organization. Some of the research merely provides manual browsing in a document repository to find the right document. This browsing is time consuming and unrealistic, especially in multiple document repositories. With FO-QL, one can create a customized folder organization on demand

The Elusive Simplicity of Container-Level Encoded Archival Description: Some Considerations

Web-managed finding aids require streamlined, efficient intellectual organization of materials. It is not just a question of aesthetics, but of pragmatics. A more consistent, generalizable system of organization aids institutions in adopting, migrating, and building on the structure. The generalizable elements of a solution can be repeated, predicted, explained, taught, and further developed.1 They also lend the skeletal structure necessary to support unique elements

An Enhanced Web Data Learning Method for Integrating Item, Tag and Value for Mining Web Contents

The Proposed System Analyses the scopes introduced by Web 2.0 and collaborative tagging systems, several challenges have to be addressed too, notably, the problem of information overload. Recommender systems are among the most successful approaches for increasing the level of relevant content over the 201C;noise.201D; Traditional recommender systems fail to address the requirements presented in collaborative tagging systems. This paper considers the problem of item recommendation in collaborative tagging systems. It is proposed to model data from collaborative tagging systems with three-mode tensors, in order to capture the three-way correlations between users, tags, and items. By applying multiway analysis, latent correlations are revealed, which help to improve the quality of recommendations. Moreover, a hybrid scheme is proposed that additionally considers content-based information that is extracted from items. We propose an advanced data mining method using SVD that combines both tag and value similarity, item and user preference. SVD automatically extracts data from query result pages by first identifying and segmenting the query result records in the query result pages and then aligning the segmented query result records into a table, in which the data values from the same attribute are put into the same column. Specifically, we propose new techniques to handle the case when the query result records based on user preferences, which may be due to the presence of auxiliary information, such as a comment, recommendation or advertisement, and for handling any nested-structure that may exist in the query result records

Easy on that trigger dad: a study of long term family photo retrieval

We examine the effects of new technologies for digital photography on people's longer term storage and access to collections of personal photos. We report an empirical study of parents' ability to retrieve photos related to salient family events from more than a year ago. Performance was relatively poor with people failing to find almost 40% of pictures. We analyze participants' organizational and access strategies to identify reasons for this poor performance. Possible reasons for retrieval failure include: storing too many pictures, rudimentary organization, use of multiple storage systems, failure to maintain collections and participants' false beliefs about their ability to access photos. We conclude by exploring the technical and theoretical implications of these findings

Creating digital library collections with Greenstone

The Greenstone digital library software is a comprehensive system for building and distributing digital library collections. It provides a way of organizing information based on metadata and publishing ti on the Internet. This paper introduces Greenstone and explains how librarians use it to create and customize digital library collections. Through an end-user interface, they add documents and metadata to collections, create new collections whose structure mirrors existing ones, and build collections and put them in place for users to view. More advanced users can design and customize new collection structures