Policy Recommendations for Institutions to Serve as Trustworthy Stewards of Research Data

The Open Archival Information System (OAIS) Reference Model, published as ISO 14721, has been adopted as the “de facto” standard for systems that preserve data. ISO 16363, the standard for Audit And Certification Of Trustworthy Digital Repositories, is based on ISO 14721 and contains the criteria for auditing various kinds of repositories in terms of their potential to provide trustworthy services for data management and preservation. Institutions that manage repositories for research data need to attain compliance with ISO 16363 if they plan to serve as trustworthy digital repositories. As an initial step, institutions that operate repositories for managing and preserving research data should create and follow policies to address the ISO 16363 requirements.__Recommendations are offered for establishing and implementing policies within institutions that plan to serve as trustworthy repositories of research data holdings

Bringing self assessment home: repository profiling and key lines of enquiry within DRAMBORA

Digital repositories are a manifestation of complex organizational, financial, legal, technological, procedural, and political interrelationships. Accompanying each of these are innate uncertainties, exacerbated by the relative immaturity of understanding prevalent within the digital preservation domain. Recent efforts have sought to identify core characteristics that must be demonstrable by successful digital repositories, expressed in the form of check-list documents, intended to support the processes of repository accreditation and certification. In isolation though, the available guidelines lack practical applicability; confusion over evidential requirements and difficulties associated with the diversity that exists among repositories (in terms of mandate, available resources, supported content and legal context) are particularly problematic. A gap exists between the available criteria and the ways and extent to which conformity can be demonstrated. The Digital Repository Audit Method Based on Risk Assessment (DRAMBORA) is a methodology for undertaking repository self assessment, developed jointly by the Digital Curation Centre (DCC) and DigitalPreservationEurope (DPE). DRAMBORA requires repositories to expose their organization, policies and infrastructures to rigorous scrutiny through a series of highly structured exercises, enabling them to build a comprehensive registry of their most pertinent risks, arranged into a structure that facilitates effective management. It draws on experiences accumulated throughout 18 evaluative pilot assessments undertaken in an internationally diverse selection of repositories, digital libraries and data centres (including institutions and services such as the UK National Digital Archive of Datasets, the National Archives of Scotland, Gallica at the National Library of France and the CERN Document Server). Other organizations, such as the British Library, have been using sections of DRAMBORA within their own risk assessment procedures. Despite the attractive benefits of a bottom up approach, there are implicit challenges posed by neglecting a more objective perspective. Following a sustained period of pilot audits undertaken by DPE, DCC and the DELOS Digital Preservation Cluster aimed at evaluating DRAMBORA, it was stated that had respective project members not been present to facilitate each assessment, and contribute their objective, external perspectives, the results may have been less useful. Consequently, DRAMBORA has developed in a number of ways, to enable knowledge transfer from the responses of comparable repositories, and incorporate more opportunities for structured question sets, or key lines of enquiry, that provoke more comprehensive awareness of the applicability of particular threats and opportunities

Research data repository: comparation of international reliability assessment criteria/requirements

Introdução: O conhecimento acerca dos princípios e requisitos para dados e repositórios confiáveis, bem como de critérios para avaliação, pode auxiliar as instituições no planejamento e criação de repositórios confiáveis. Objetivo: A pesquisa visou comparar os principais critérios, requisitos e princípios de avaliação da confiabilidade de dados e repositórios de dados de pesquisa. Metodologia: Foram comparados o CoreTrustSeal - Trustworthy Data Repositories Requirements 2020–2022; o Audit and Certification of Trustworthy Digital Repositories; os FAIR Principles; e The TRUST Principles for digital repositories. Resultados: Apesar da dificuldade de realizar o trabalho de correspondência de quatro documentos de naturezas distintas, é possível estabelecer requisitos semelhantes entre eles. Conclusão: Conclui-se que os critérios, requisitos e princípios selecionados neste estudo apresentam as características almejadas para um repositório de dados confiável. A discussão destes critérios, requisitos e princípios é pertinente ao contexto brasileiro dada a incipiência dos repositórios de dados de pesquisa brasileiros.Introduction: The knowledge about the principles and requirements for reliable data and repositories, as well as the criteria for evaluation, can support institutions in the planning and creation of trustworthyrepositories.Objective: The research aimed to compare the main criteria, requirements and principles for evaluating the trustworthy of data and research data repositories. Methodology: Four documents were compared: CoreTrustSeal -Trustworthy Data Repositories Requirements 2020–2022; the Audit and Certification of Trustworthy Digital Repositories; the FAIR Principles; and The TRUST Principles for digital repositories. Results: Despite the difficulty of carrying out the correspondence work of four documents of different nature, it is possible to establish similar requirements between them. Conclusion: It concludes that the criteria, requirements and principles selected in this study present the desired characteristics for a reliable data repository. The discussion of these criteria, requirements and principles is pertinent to the Brazilian context given the incipience of Brazilian research data repositories

Conducting a Self-Assessment of a Long-Term Archive for Interdisciplinary Scientific Data as a Trustworthy Digital Repository

4th International Conference on Open RepositoriesThis presentation was part of the session : Conference PresentationsDate: 2009-05-19 03:00 PM – 04:30 PMLong-term preservation and stewardship of scientific data and research-related information is paramount to the future of science and scholarship. Disciplinary and interdisciplinary scientific data archives can offer capabilities for managing and preserving data for research, education, and decision-making activities of future communities representing various scientific and scholarly disciplines. However, meeting the requirements for a trusted digital repository presents challenges to ensure that archived collections will be discoverable, accessible, and usable in the future. Assessing whether scientific data archives meet the requirements for trustworthy repositories will help to ensure that todayâ s collections of scientific data will be available in the future. A continuing self-assessment of a long-term archive for interdisciplinary scientific data is being conducted to identify improvements needed to become a trustworthy repository for managing and providing access to interdisciplinary scientific data by future communities of users. Recommendations are offered for archives of scientific data to meet the requirements of a trustworthy repository.NAS

Understanding GDPR: Libraries, Repositories, & Privacy Policies

This presentation examines the impacts of the European Union’s General Data Protection Regulation (GDPR) on Digital Commons Institutional Repositories. It will briefly explore the history and requirements of GDPR, steps bepress has taken to comply with regulations, impacts on our bepress repositories, and best practices which libraries can implement at their institutions. It also includes an example of a data audit process at the University of Denver and the resulting privacy policy developed

Assessing digital preservation frameworks: the approach of the SHAMAN project

How can we deliver infrastructure capable of supporting the preservation of digital objects, as well as the services that can be applied to those digital objects, in ways that future unknown systems will understand? A critical problem in developing systems is the process of validating whether the delivered solution effectively reflects the validated requirements. This is a challenge also for the EU-funded SHAMAN project, which aims to develop an integrated preservation framework using grid-technologies for distributed networks of digital preservation systems, for managing the storage, access, presentation, and manipulation of digital objects over time. Recognising this, the project team ensured that alongside the user requirements an assessment framework was developed. This paper presents the assessment of the SHAMAN demonstrators for the memory institution, industrial design and engineering and eScience domains, from the point of view of user’s needs and fitness for purpose. An innovative synergistic use of TRAC criteria, DRAMBORA risk registry and mitigation strategies, iRODS rules and information system models requirements has been designed, with the underlying goal to define associated policies, rules and state information, and make them wherever possible machine-encodable and enforceable. The described assessment framework can be valuable not only for the implementers of this project preservation framework, but for the wider digital preservation community, because it provides a holistic approach to assessing and validating the preservation of digital libraries, digital repositories and data centres

CoreTrustSeal

Open data and data management policies that call for the long-term storage and accessibility of data are becoming more and more commonplace in the research community. With it the need for trustworthy data repositories to store and disseminate data is growing. CoreTrustSeal, a community based and non-profit organisation, offers data repositories a core level certification based on the DSA-WDS Core Trustworthy Data Repositories Requirements catalogue and procedures. This universal catalogue of requirements reflects the core characteristics of trustworthy data repositories. Core certification involves an uncomplicated process whereby data repositories supply evidence that they are sustainable and trustworthy. A repository first conducts an internal self-assessment, which is then reviewed by community peers. Once the self-assessment is found adequate the CoreTrustSeal board certifies the repository with a CoreTrustSeal. The Seal is valid for a period of three years. Being a certified repository has several external and internal benefits. It for instance improves the quality and transparency of internal processes, increases awareness of and compliance with established standards, builds stakeholder confidence, enhances the reputation of the repository, and demonstrates that the repository is following good practices. It is also offering a benchmark for comparison and helps to determine the strengths and weaknesses of a repository. In the future we foresee a larger uptake through different domains, not in the least because within the European Open Science Cloud, the FAIR principles and therefore also the certification of trustworthy digital repositories holding data is becoming increasingly important. Next to that the CoreTrustSeal requirements will most probably become a European Technical standard which can be used in procurement (under review by the European Commission)

Linking Research Data

Efficient management and accessibility of research data are vital tasks that researchers face in their work. Meeting the requirements of Findable, Accessible, Interoperable, and Reusable (FAIR) principles can be challenging without the right tools and methodologies. This workshop aims to address these challenges by presenting three tutorials and a presentation that focus on linking research data through various repositories and frameworks. The first two tutorials, "NFDI-MatWerk Data Repository" and "NFDI-MatWerk Metadata Repository\u27\u27, introduce the participants to the NFDI-MatWerk Data and Metadata repositories, respectively. Both repositories offer the Materials Science and Engineering community an easy to use interface. The NFDI-MatWerk Data Repository allows to store, retrieve, and manage research data. In addition, the NFDI-MatWerk Metadata Repository manages the associated metadata documents and their underlying schemas. The first tutorial shows the participants how to ensure seamless data management, while the second tutorial focuses on registering metadata documents, creating new schemas, and establishing links between metadata and data using persistent identifiers. The presentation "Accessing Multiple Metadata Repositories" addresses the lack of interoperability among existing metadata repositories in the research data management domain. We introduce the Metadata Hub, a solution that acts as a central interface connecting multiple metadata repositories. This turntable-like system provides standardized access to various repositories, overcoming the interoperability challenges researchers face when querying and storing metadata. The final tutorial "Recipe to Create FAIR Digital Objects" caters to researchers seeking improved data management practices by offering an introduction on the FAIR Digital Objects concept and the process to create them. We will show the available services and tools developed and maintained in the context of NFDI-MatWerk and HMC, i.e. Typed PID Maker, Coscine, and FAIR-DOscope, as well as their interaction. By attending this workshop, researchers will gain valuable insights and knowledge on utilizing data repositories, managing metadata, accessing multiple repositories, and understanding the benefits of implementing the FAIR Digital Object concept as an additional layer to the existing distributed resources. This work has been supported by NFDI-MatWerk (DFG – n. 460247524), NFDI4Ing (DFG – n. 442146713), NFFA-Europe-Pilot (EU H2020 – n. 101007417), the research program ‘Engineering Digital Futures’ by the Helmholtz Research Association and the Helmholtz Metadata Collaboration (HMC) platform

eBank UK: linking research data, scholarly communication and learning

This paper includes an overview of the changing landscape of scholarly communication and describes outcomes from the innovative eBank UK project, which seeks to build links from e-research through to e-learning. As introduction, the scholarly knowledge cycle is described and the role of digital repositories and aggregator services in linking data-sets from Grid-enabled projects to e-prints through to peer-reviewed articles as resources in portals and Learning Management Systems, are assessed. The development outcomes from the eBank UK project are presented including the distributed information architecture, requirements for common ontologies, data models, metadata schema, open linking technologies, provenance and workflows. Some emerging challenges for the future are presented in conclusion

Connecting Researchers to Data Repositories in the Earth, Space, and Environmental Sciences

The Repository Finder tool was developed to help researchers in the domain of Earth, space, and environmental sciences to identify appropriate repositories where they can deposit their research data and to promote practices that implement the FAIR Principles, encouraging progress toward sharing data that are findable, accessible, interoperable, and reusable. Requirements for the design of the tool were gathered through a series of workshops and working groups as a part of the Enabling FAIR Data initiative led by the American Geophysical Union that included the development of a decision tree that researchers may follow in selecting a data repository, interviews with domain repository managers, and usability testing. The tool is hosted on the web by DataCite and enables a researcher to query all data repositories by keyword or to view a list of domain repositories that accept data for deposit, support open access, and provide persistent identifiers. Metadata records from the re3data.org registry of research data repositories and the returned results highlight repositories that have achieved trustworthy digital repository certification through a formal procedure such as the CoreTrust Seal