The Importance of who and what in Interruption Management: Empirical Evidence from a Cell Phone Use Study

Interruption management in technology mediated communication is a key concern in collaborative work and social environments. Previous empirical and theoretical work in predicting interruptibility predominantly focuses on interruptee’s local context namely identifying cognitively and socially intruding contexts such as mental work load levels, activity, place of activity. They largely ignore the relational context namely “who” the interruption is from or “what” it is about. This paper addresses this issue by systematically investigating the use of the various contextual factors in interruption management practices of everyday cell phone use. Analysis of 1201 incoming calls from our experience sampling method study of cell phone use, shows that “who” is calling is used most of the time (87.4%) by individuals to make deliberate call handling decisions (N=834), in contrast to the interruptee’s current local social (34.9%) or cognitive (43%) contexts. We present implications of these findings for the design of interruption management tools for communication media

Three Essays on Bureaucracy at American Research Universities

abstract: The three essays in this dissertation each examine how aspects of contemporary administrative structure within American research universities affect faculty outcomes. Specific aspects of administrative structure tested in this dissertation include the introduction of new administrative roles, administrative intensity (i.e. relative size of university administration), and competing roles between faculty, administrators, and staff. Using quantitative statistical methods these aspects of administrative structure are tested for their effects on academic grant productivity, faculty job stress, and faculty job satisfaction. Administrative datasets and large scale national surveys make up the data for these studies and quantitative statistical methods confirm most of the hypothesized relationships. In the first essay, findings from statistical modeling using instrumental variables suggest that academic researchers who receive administrative support for grant writing and management obtain fewer grants and have a lower success rate. However, the findings also suggest that the grants these researchers do receive are much larger in terms of dollars. The results indicate that administrative support is particularly beneficial in academic grant situations of high-risk, high-reward. In the second essay, ordered logit models reveal a statistically significant and stronger relationship between staff intensity (i.e., the ratio of faculty to staff workers) and faculty stress than the relationship between executive intensity (i.e., the ratio faculty to executive and managerial workers) and faculty job stress. These findings confirm theory that the work of faculty is more loosely coupled with the work of executives than it is with staff workers. A possible explanation is the increase in administrative work faculty must take on as there are fewer staff workers to take on administrative tasks. And finally, in the third essay results from multi-level modeling confirm that both role clarity and institutional support positively affect both a global measure of faculty job satisfaction and faculty satisfaction with how their work time is allocated. Understanding the effects that administrative structure has on faculty outcomes will aid universities as faculty administrative burdens ebb and flow in reaction to macro trends in higher education, such as unbundling of faculty roles, unbundling of services, neoliberalism, liberal arts decline, and administrative bloat.Dissertation/ThesisDoctoral Dissertation Public Administration and Policy 201

Autonomous interactive intermediaries : social intelligence for mobile communication agents

Thesis (Ph. D.)--Massachusetts Institute of Technology, School of Architecture and Planning, Program in Media Arts and Sciences, 2005.Includes bibliographical references (p. 151-167).Today's cellphones are passive communication portals. They are neither aware of our conversational settings, nor of the relationship between caller and callee, and often interrupt us at inappropriate times. This thesis is about adding elements of human style social intelligence to our mobile communication devices in order to make them more socially acceptable to both user and local others. I suggest the concept of an Autonomous Interactive Intermediary that assumes the role of an actively mediating party between caller, callee, and co-located people. In order to behave in a socially appropriate way, the Intermediary interrupts with non-verbal cues and attempts to harvest 'residual social intelligence' from the calling party, the called person, the people close by, and its current location. For example, the Intermediary obtains the user's conversational status from a decentralized network of autonomous body-worn sensor nodes. These nodes detect conversational groupings in real time, and provide the Intermediary with the user's conversation size and talk-to-listen ratio. The Intermediary can 'poll' all participants of a face-to-face conversation about the appropriateness of a possible interruption by slightly vibrating their wirelessly actuated finger rings.(cont.) Although the alerted people do not know if it is their own cellphone that is about to interrupt, each of them can veto the interruption anonymously by touching his/her ring. If no one vetoes, the Intermediary may interrupt. A user study showed significantly more vetoes during a collaborative group-focused setting than during a less group oriented setting. The Intermediary is implemented as a both a conversational agent and an animatronic device. The animatronics is a small wireless robotic stuffed animal in the form of a squirrel, bunny, or parrot. The purpose of the embodiment is to employ intuitive non-verbal cues such as gaze and gestures to attract attention, instead of ringing or vibration. Evidence suggests that such subtle yet public alerting by animatronics evokes significantly different reactions than ordinary telephones and are seen as less invasive by others present when we receive phone calls. The Intermediary is also a dual conversational agent that can whisper and listen to the user, and converse with a caller, mediating between them in real time.(cont.) The Intermediary modifies its conversational script depending on caller identity, caller and user choices, and the conversational status of the user. It interrupts and communicates with the user when it is socially appropriate, and may break down a synchronous phone call into chunks of voice instant messages.by Stefan Johannes Walter Marti.Ph.D

Exploitation des genres de textes pour assister les pratiques textuelles dans les environnements numériques de travail : le cas du courriel chez des cadres et des secrétaires dans une municipalité et une administration fédérale canadiennes

Notre recherche a pour but de déterminer comment les genres textuels peuvent être exploités dans le design des environnements numériques de travail afin de faciliter l’accomplissement des pratiques textuelles de cadres et de secrétaires dans une municipalité et une administration fédérale canadiennes. À cet effet, le premier objectif consiste à évaluer l’aptitude des environnements numériques de travail à supporter les pratiques textuelles (lecture, écriture et manipulation des textes) de ces employés. Le deuxième objectif est de décrire les rôles des genres textuels au cours des pratiques textuelles. Avec l’exemple du courriel, le troisième objectif vise à examiner comment le genre peut être exploité dans une perspective d’assistance à la réalisation des pratiques textuelles dans les environnements numériques de travail. Cette recherche de nature qualitative comporte une méthodologie en deux étapes. La première étape consiste en un examen minutieux des pratiques textuelles, des difficultés rencontrées au cours de celles-ci, du rôle du genre dans les environnements numériques de travail, ainsi que des indices sollicités au cours de la gestion du courriel. Trois modes de collecte des données qualitatives sont utilisés auprès de 17 cadres et de 17 secrétaires issus de deux administrations publiques : l’entrevue semi-dirigée, le journal de bord et l’enquête cognitive. Les résultats sont examinés à l’aide de stratégies d’analyse de contenu qualitative. La deuxième phase comprend la mise au point d’une chaîne de traitement du courriel, visant à étayer notre réflexion sur le genre textuel et son exploitation dans la conception des environnements numériques de travail. Un corpus de 1703 messages est élaboré à partir d’un échantillon remis par deux cadres gouvernementaux. Les résultats permettent d’abord de dresser un portrait général des pratiques de lecture, d’écriture et de manipulation des textes communes et spécifiques aux cadres et aux secrétaires. L’importance du courriel, qui constitue environ 40% des systèmes notés dans les journaux de bord, est soulignée. Les difficultés rencontrées dans les environnements numériques de travail sont également décrites. Dans un deuxième temps, les rôles du genre au cours des pratiques textuelles sont examinés en fonction d’une matrice tenant à la fois compte de ses dimensions individuelles et collectives, ainsi que de ses trois principales facettes ; la forme, le contenu et la fonction. Ensuite, nous présentons un cadre d’analyse des indices affectant la gestion du courriel qui synthétise le processus d’interprétation des messages par le destinataire. Une typologie des patrons de catégorisation des cadres est également définie, puis employée dans une expérimentation statistique visant la description et la catégorisation automatique du courriel. Au terme de ce processus, on observe des comportements linguistiques marqués en fonction des catégories du courriel. Il s’avère également que la catégorisation automatique basée sur le lexique des messages est beaucoup plus performante que la catégorisation non lexicale. À l’issue de cette recherche, nous suggérons d’enrichir le paradigme traditionnel relevant de l’interaction humain-ordinateur par une sémiotique du genre dans les environnements numériques de travail. L’étude propose également une réflexion sur l’appartenance du courriel à un genre, en ayant recours aux concepts théoriques d’hypergenre, de genre et de sous-genre. Le succès de la catégorisation automatique du courriel en fonction de facettes tributaires du genre (le contenu, la forme et la fonction) offre des perspectives intéressantes sur l’application de ce concept au design des environnements numériques de travail en vue de faciliter l’accomplissement des pratiques textuelles par les employés.This research reveals how textual genres can be exploited in digital work environments to improve the textual practices of managers and secretaries in the context of a municipality and the Canadian federal government. The first objective of this research assesses the suitability of digital work environments to support the textual practices of managers and secretaries in their reading, writing and manipulation of texts. The second objective describes the various roles of textual genre during the managerial and secretarial textual practices. Using email as a focal point, the third objective examines how genre can be exploited to advance the benefits of textual practices in the digital work environments. This qualitative research entails a two-phase methodology. By the study of 17 secretaries and 17 managers, the first phase consists of a thorough examination of the current textual practices in the Canadian federal government and municipal contexts and the difficulties encountered during these practices. This phase also considers the various roles of genre in the digital work environments along with the salient clues sought during email management. This study deployed three data collection techniques: semi-structured interviews, diary journals and cognitive inquiries. The results are examined using several qualitative content analysis techniques. The second phase of this research consists of developing an email processing sequence to further expand our understanding of textual genre and its exploitation in the design of digital work environments. The data for this phase uses a corpus of 1703 messages developed from a sample of two governmental managers. The results provide an encompassing overview of practices relating to the reading, writing and manipulation of texts that are both common and specific to managers and secretaries. With over 40% of events recorded in the diary journal relating to email, the importance of this type of system in digital work environments is clearly emphasized. The difficulties encountered in the digital work environments are also described. The role of genre during textual practices is examined according to a matrix illustrating both the individual and collective dimensions of genre in addition to its three main facets: the form, the content and the purpose. We present next an analytic framework of the prominent cues affecting email management to summarize the process of interpreting messages by the recipient. A typology of the categorization patterns of managers is also developed and used in a statistical experiment aiming to automatically describe and categorize email. Resulting from this experiment, we observe specific linguistic behaviours that characterize each email category. It is also revealed that automatic categorization based on message lexicon is more efficient than non-lexical categorization. At the conclusion of this research, we suggest to enrich the traditional human-computer interaction paradigm with a semiotics of genre in the digital work environments. The study also offers a reflection regarding email membership to a specific genre using the theoretical concepts of hypergenre, genre and sub-genre. The success of the automatic categorization of email according to genre-related facets (the content, the form and the purpose) uncovers valuable insights and perspectives in designing digital work environments with the objective of facilitating the vital performance of textual practices by employees.Conseil de recherches en sciences humaines du Canada (CRSH), Faculté des études supérieures de l'Université de Montréa

Administrative Assistants as Interruption Mediators

When designing automated systems that make decisions about when to allow or deny interruptions, the methods of professional interruption mediators are an important source of information. Administrative assistants are, by the nature of their jobs, expert interruption mediators. They make decisions every day about whether to allow interruptions to the person they support. We have conducted a series of interviews with administrative assistants whose ability has been publicly recognized. Based on their responses, we present a production-rule model of the decision process they use when deciding whether to deliver interruptions to the person they support

Administrative assistants as interruption mediators

Glyphosate is a toxic pesticide heavily used in food production. As a result, glyphosate ends up in the air we breathe and the water we drink. The increasing spread and use of glyphosate have many negative impacts on public and environmental health. Researchers are finding links between the use of glyphosate and cancer, Parkinson disease, and lower IQ rates in humans. Researchers have also linked glyphosate to environmental harms, like decreased biodiversity and unintended killing of fish near farms. International law has attempted to limit the use of toxic chemicals through hard law principles like the Rotterdam Convention and soft law techniques like organic labeling. Unfortunately, while some jurisdictions have banned these chemicals, they are still widely used. This paper focuses on the policies that have led to successful bans on toxic chemicals and how California and the international community can implement these techniques. Specifically, Mals, Italy has placed a complete ban on glyphosate, and many other European Union (“EU”) countries also face political pressure from activist groups to ban the pesticide. Advocates for the ban cite international law principles, such as the obligation not to cause environmental harm. In California, humans now have a right to clean water, which is threatened by the use of glyphosate. Based on the principles and guidelines set forth in this paper, I will advocate why glyphosate should be the next chemical banned

Administrative Assistants as Interruption Mediators

When designing automated systems that make decisions about when to allow or deny interruptions, the methods of professional interruption mediators are an important source of information. Administrative assistants are, by the nature of their jobs, expert interruption mediators. They make decisions every day about whether to allow interruptions to the person they support. We have conducted a series of interviews with administrative assistants whose ability has been publicly recognized. Based on their responses, we present a production-rule model of the decision process they use when deciding whether to deliver interruptions to the person they support