Resource-driven processes : concept, use, and incorporation

Reaching organizational goals requires executing business processes. Modeling, using, and improving existing knowledge about business processes establishes organizational best practices. A common method for this is accomplished in an activity-oriented way by modeling, using, and improving business processes based on recurring activities and their order. Furthermore, modeled activities and their coordination can be automated with the help of IT infrastructures to increase automation and support for actors. Unfortunately, activities and their order in business processes are not always (i) foreseeable at modeling time or (ii) repeated in different executions. This variation of activities and their order among business processes decreases the usefulness of activity-oriented modeling approaches and raises the need for another approach to (i) support such business processes and (ii) reproduce desired outcomes. In addition, this need is intensified by increasing demands toward individualized products and solutions, as each product and solution can require custom-tailored activities in a different order. In this work, we introduce a resource-driven approach for modeling and executing business processes. Our approach relies on automatically allocated interrelated resources for supporting actors participating in business processes and reproducing their desired outcomes. To create definitions of business processes in a resource-driven way, we present a formal resource-driven process modeling language capable of specifying business processes in terms of their goals, capabilities, and interrelated resources. To evaluate and validate our approach, we conducted a survey with 416 participants. Results of the survey confirm our claims regarding (i) increased support for actors of business processes and (ii) the reproducibility of their desired outcomes using our resource-driven approach. For using resource-driven processes in organizations, we present a resource-driven process management life cycle involving four phases. The first phase of the life cycle describes steps needed for preparing an IT infrastructure enabling the steps conducted in other phases of the life cycle. In the second phase, business experts model resource-driven processes by starting with specifying goals and ending with selecting appropriate interrelated resources. The execution of resource-driven processes takes place in the third phase. Upon initializing modeled resource-driven processes, interrelated resources of resource-driven processes are automatically allocated, if applicable. The allocated resources collaboratively work toward the goals specified in definitions of resource-driven processes resulting in interactions between resources. In the fourth phase, these interactions are analyzed to generate resource-centric recommendations to guide business experts during modeling. We implemented a series of prototypes and conducted an expert survey to validate and evaluate the life cycle. Finally, we present the means of incorporating resource-driven processes into activity-oriented business process models. Therefore, we present a new type of activity construct called context-sensitive activity, adapting the execution based on the current situation. We validated the concept of context-sensitive activities by extending a tool for activity-oriented business processes to support context-sensitive activities

Collaborative method to maintain business process models updated

Business process models are often forgotten after their creation and its representation is not usually updated. This appears to be negative as processes evolve over time. This paper discusses the issue of business process models maintenance through the definition of a collaborative method that creates interaction contexts enabling business actors to discuss about business processes, sharing business knowledge. The collaboration method extends the discussion about existing process representations to all stakeholders promoting their update. This collaborative method contributes to improve business process models, allowing updates based in change proposals and discussions, using a groupware tool that was developed. Four case studies were developed in real organizational environment. We came to the conclusion that the defined method and the developed tool can help organizations to maintain a business process model updated based on the inputs and consequent discussions taken by the organizational actors who participate in the processes.info:eu-repo/semantics/publishedVersio

Aligning business processes and work practices

Current business process modeling methodologies offer little guidance regarding how to keep business process models aligned with their actual execution. This paper describes how to achieve this goal by uncovering and supervising business process models in connection with work practices using BAM. BAM is a methodology for business process modeling, supervision and improvement that works at two dimensions; the dimension of processes and the dimension of work practices. The business modeling component of BAM is illustrated with a case study in an organizational setting

KWM: Knowledge-based Workflow Model for agile organization

The workflow management system (WFMS) in an agile organization should be highly adaptable to the frequent organizational changes. To increase the adaptability of contemporary WFMSs, a mechanism for managing changes within the organizational structure and changes in business rules needs to be reinforced. In this paper, a knowledge-based approach for workflow modeling is proposed, in which a workflow is defined as a set of business rules. Knowledge on the organizational structure and special workflow, such as role/actor mappings and complex routing rules, can be explicitly modeled in KWM (Knowledge-based Workflow Model). Using knowledge representation scheme and dependency management facility, a change propagation mechanism is provided to adapt to the frequent changes in the organizational structure, business rules, and procedures

Actor perception in business use case modeling

Mainstream literature recognizes the validity and effectiveness of use cases as a technique for gathering and capturing system requirements. Use cases represent the driver of various modern development methods, mainly of object-oriented extraction, such as the Unified Process. Although the adoption of use cases proliferated in the context of software systems development, they are not as extensively employed in business modeling . The concept of business use case is not a novelty, but only recently did it begin to re-circulate in the literature and in case tools. This paper examines the issues involved in adopting business use cases for capturing the functionality of an organization and proposes guidelines for their identification, packaging, and mapping to system use cases. The proposed guidelines are based on the principle of actor perception described in the paper. The application of this principle is exemplified with a worked example aimed at demonstrating the utility of the proposed guidelines and at clarifying the application of the principle of actor perception. The worked example is based on a series of workshops run at a major UK financial institution

The use of UML activity diagrams and the i* language in the modeling of the balanced scorecard implantation process

Business management is a complex task that can be facilitated using different methodologies and models. One of their most relevant purposes is to align the organization strategy with the daily functioning of the organization. One of these models is the Balanced Scorecard (BSC). In this paper, we propose a modeling strategy for the BSC implantation process. We will model it using UML Activity Diagrams and Strategy Dependency models of the language i*. The Activity Diagrams allow determining the order in which involved activities must be performed, and at the same time, to identify which people has the responsability to carry them out. The Strategic Dependency model allows showing the intentional aspects of the actors involved in the most strategic activities of this process. Finally, relationships among the actors and the people involved in the BSC implantation process are modelled using again the language i*. Although this paper only considers the case study of the BSC implantation, our proposal can be generalized to other implantation processes of systems with a high strategic impact on the organization, like ERP or CRM systems.Peer ReviewedPostprint (published version

Business process and practice alignment meta-model

Business Process Modelling (BPM) is one of the most important phases of information system design. Business Process meta-models allow capturing informational and behavioural aspects of business processes. Unfortunately, standard business process meta-modelling approaches, such as the Business Process Model and Notation (BPMN) Meta-model, Quality-Oriented Business Process Meta-Model (QOBPM) and Transactional Meta-Model for Business Process (TMBP) focus just on process description, providing different business process models. According to these meta-modelling approaches, it is not possible to compare and identify related daily practices in order to improve business process models. This lack of information recognizes that further research in Business Process (BP) meta-model is needed to reflect the evolution/change on software processes. Considering this limitation in BP meta-modelling, this paper presents a comparative study of the most recognized business process meta-models approaches and introduces a new BP meta-model designed by Business Process and Practice Alignment Meta-model (BPPAMeta-model). Our intention is to present observed problems in existing approaches and propose a business process meta-model that addresses features related to the alignment between daily work practices and business process descriptions. (C) 2015 The Authors. Published by Elsevier B.V

Applying the business process and practice alignment meta-model: Daily practices and process modelling

Background: Business Process Modelling (BPM) is one of the most important phases of information system design. Business Process (BP) meta-models allow capturing informational and behavioural aspects of business processes. Unfortunately, standard BP meta-modelling approaches focus just on process description, providing different BP models. It is not possible to compare and identify related daily practices in order to improve BP models. This lack of information implies that further research in BP meta-models is needed to reflect the evolution/change in BP. Considering this limitation, this paper introduces a new BP meta-model designed by Business Process and Practice Alignment Meta-model (BPPAMeta-model). Our intention is to present a meta-model that addresses features related to the alignment between daily work practices and BP descriptions. Objectives: This paper intends to present a meta-model which is going to integrate daily work information into coherent and sound process definitions. Methods/Approach: The methodology employed in the research follows a design-science approach. Results: The results of the case study are related to the application of the proposed meta-model to align the specification of a BP model with work practices models. Conclusions: This meta-model can be used within the BPPAM methodology to specify or improve business processes models based on work practice descriptions