Electronic doctoral theses in the UK: a sector-wide survey into policies, practice and barriers to Open Access

Sharing knowledge and research outputs is critical to the progress of science and human development, and a central tenet of academia. The Internet itself is a product of the academic community, and opening access to that community’s most important body of research, doctoral theses, is both a logical and an inevitable development. Progress toward open access to electronic theses has been slow in the UK. Much has been written on the perceived barriers and practical/infrastructural considerations that might explain this, but a comprehensive picture of that progress, and obstacles to it, was lacking. In 2010, a survey of policy and practice in UK HEIs was conducted by UCL (University College London) Library Services (commissioned by the Joint Information Systems Committee, JISC) to address this very issue. Incorporating inputs from 144 institutions currently awarding doctoral degrees, the work provides the first clear and detailed picture of the status of open access to doctoral research in the UK. The mission of the UK Council for Graduate Education (UKCGE) is to promote and support the interests of graduate education, and this it does through dissemination of best practice and intelligence on emergent trends; helping to shape policy and practice for the benefit of the UK HEI sector. This report contributes to that mission by bringing to the membership’s attention the results of this important work by UCL Library Services; a collaboration between UKCGE and the authors of the original work, it sets out the policies and practices that emerged from the survey and also considers what has been learned about the perceived barriers to the implementation of open access to electronic theses. The 2010 survey has enabled, for the first time, a differentiation to be made between barriers that are “real” and those which are unfounded and/or yet to be properly validated. At the same time, the work highlights the progress made in certain critical areas, as well as those that require our greater attention. A positive picture emerges for the UK on the adoption of the electronic thesis, with the majority of HEIs surveyed expected to be providing open access to their theses in five years’ time. A more detailed picture also emerges regarding the primary reasons for requests to restrict access to theses, some of which, notably, apply only to electronic (not print) theses. This has necessarily given rise to new policy developments. There is positive evidence also of collaboration among HEIs to provide an efficient and robust service for accessing electronic theses; pooling their resources and expertise either in the development of their institutional repositories or in operating a joint service. The key driver of open access to electronic theses is the opportunity for UK HEIs to “showcase” their research outputs to the widest possible audience and enhance their impact. There are no reliable means as yet to measure this impact, but there are encouraging early indications that electronic doctoral theses attract significant attention when made openly accessible. Open access to electronic theses may therefore indeed accelerate the sharing of knowledge and the progress of scientific discovery and human development

Forget About Cheating, What About Learning?

This paper will argue that academics need to re-focus on what really matters when developing policies to prevent plagiarism (used here in a broad sense to include unauthorised collaboration in assessment) and deal with its occurrence. Too often, institutions adopt an approach based the concepts of dishonesty and theft. A focus on learning, I will argue, can be fairer to students, more effective in terms of plagiarism prevention, whilst resulting in a system with strengthened resilience to litigation

Weapons of mouse destruction: a 3D strategy for combating cut-and-paste plagiarism using the JISC Plagiarism Advisory Service

This article describes an action research project undertaken in the Business Information Technology (BIT) subject group of a post-1992 University Business School to combat the growing menace of cut-and-paste plagiarism. The authors regard plagiarism—the passing off as one’s own, the words and ideas of another—as an academic malpractice that should be deterred, detected and dealt with appropriately. We use these three themes, or dimensions, to structure our account here of an expanding portfolio of tools and techniques we have deployed over a period of three years. Recently the Joint Information Systems Committee’s (JISC) Plagiarism Advisory Service (PAS) has become central to our efforts, and whilst it is certainly useful in structuring student perceptions, detecting and highlighting sections of cut and paste, and providing professional disciplinary evidence, we draw attention to the potentially pivotal role it can play in structuring student perceptions of plagiarism. In particular, we advise that the JISC PAS is used carefully as part of a more considered approach to student plagiarism rather than as a quick and easy panacea. Pilot studies carried out across six undergraduate and postgraduate units have revealed a growing awareness, amongst both academic and student enthusiasts, of the strengths and limitations of this service. Potentially, these limitations, combined with the restricted sanctions available according to university regulations, could constitute a small risk that some students may calculate and be willing to take. We feel it is important whilst working within this framework to adopt other complimentary strategies in order to make the wholesale or part copying of another’s work an irrational choice, even for the desperate student. This article draws upon current plagiarism literature, field observations and a survey of plagiarism perceptions conducted on over 150 final year undergraduate students. We present the findings from our ongoing action research in the form of a ‘3D’ strategy that attempts to share best practice in deterring, detecting, and dealing appropriately with cut-and-paste plagiarism. Our findings indicate that students do perceive the JISC PAS as effective across all three dimensions, but this perception can be altered significantly depending upon how the service is presented as part of a broader set of strategies to combat student plagiarism. In particular, we have found that allowing students to see the comparison report output from the JISC PAS, not only heightens student anxiety regarding speculative accusations of plagiarism, but also significantly reduces their confidence in the service as a reliable and effective detection method

Academic staff development in the area of technology enhanced learning in the UK HEIs

This paper reports on a study on staff development in the area of technology enhanced learning in UK Higher Education Institutions (HEIs) that took place in November 2011. Data for this study were gathered via an online survey emailed to the Heads of e-Learning Forum (HeLF) which is a network comprised of one senior member of staff per UK institution leading the enhancement of learning and teaching through the use of technology. Prior to the survey, desk-based research on some universities’ publicly available websites gathered similar information about staff development in the area of technology enhanced learning. The online survey received 27 responses, approaching a quarter of all UK HEIs subscribed to the Heads of e-Learning forum list (118 is the total number). Both pre-1992 (16 in number) and post-1992 Universities (11 in number) were represented in the survey and findings indicate the way this sample UK HEIs are approaching staff development in the area of TEL. The survey’s main research question was ‘what provision do UK HEIs make for academic staff development in the area of technology enhanced learning’. Twelve questions, both closed and open-ended, were devised in order to gather enough information about how staff development needs in the area of technology enhanced learning are addressed by different UK institutions. Following the justification of the adopted research methodology, the findings from the online survey are analyzed and discussed and conclusions are drawn

Good images, effective messages? Working with students and educators on academic practice understanding

Work at Northumbria University has focussed on activity that extends opportunities for students to engage directly with the skills development necessary for sound academic practice. This has included highly visual campaigns on the "Plagiarism trap", providing access to Turnitin plagiarism detection software, guides and sessions to highlight use of associated referencing tools. Sessions on a variety of topics, such as supporting study skills and reading originality reports, have been provided for students on taught, undergraduate and postgraduate programmes. This provision has included students working on collaborative partners' sites and also those on research programmes. Alongside the activities with students, "designing out" approaches have been embedded in staff development within the educator community at Northumbria. Formative use of Turnitin is integrated throughout programmes and academic practice development is formally recognised within the University Learning and Teaching Strategy's focus on information literacy. This article outlines and reviews these activities in a critical institutional context and evaluates responses from a variety of students and educators to determine how effective these measures have been