Strategies for Overcoming Challenges in Digital Preservation of Electronic Theses and Dissertations in Public University Libraries in South-East Nigeria

The study examined the strategies for overcoming challenges in digital preservation of electronic theses and dissertations in public university libraries in South-East Nigeria. The study adopted descriptive survey research design. The study population comprised 256 librarians, out of which only sixty-eight (68) digital or institutional repositories librarians were covered. A self-constructed questionnaire was used for data collection. The data collected were analyzed using mean and standard deviation. It was discovered that the major challenges encountered in preserving e-theses and dissertations in those libraries were lack of adequate funding, adequate ICT facilities, skilled staff, poor power supply, absence of staff development programme and digital preservation policy. It was also found that the strategies for overcoming challenges in preserving e-theses and dissertations in the libraries were creation of a digital preservation policy, undergoing continuing education, engaging in staff development programmes, creation of an institutional repository, entering agreements, collaboration, outsourcing funds, community needs assessment, organizational assessment and seeking expert advice while outsourcing ICT was not a strategy for overcoming the challenges. Finally, the investigation found that creation of a digital preservation policy, engaging in staff development programmes, creation of an institutional repository, entering agreements, undergoing continuing education, collaboration, community needs assessment, organizational assessment and seeking expert advice were the effective strategies employed in overcoming challenges in preserving e-theses and dissertations in the libraries, whereas, outsourcing ICT /funds and lobbying management for support were not effective strategies for overcoming the challenges. It was recommended that government and university management should be more committed to supporting the cause of digital preservation in university libraries as sustainable digital preservation cannot be achieved by the libraries alone

An integrated approach to preparing, publishing, presenting and preserving theses

[Abstract]: This paper describes progress on a project funded by the Australian government to create Free software; the Integrated Content Environment for research and scholarship (ICE-RS). ICE-RS is a multi-faceted project which will add value to finished theses by making them available in both HTML and PDF, as well as providing a mechanism for packaging multimedia theses. The project will also concentrate on providing services for thesis production, with version control, automated backup and collaboration services. The paper begins with the established content management system that is the basis for the project, ICE-RS , originally developed to create courseware packages. ICE includes distributed, version controlled collaboration, using word processing software and works on multiple platforms, with standard document formats. We survey other approaches to content authoring and publishing for ETDs. We showcase exploratory work on integration of the thesis writing process with Institutional Repository software including publishing theses in both PDF and HTML with preservation and descriptive metadata. The presentation will include demonstrations of thesis production at all stages of development from proposal to completion. In a more speculative vein, we will discuss opportunities for institutions to provide new levels of support for candidates via automated thesis “dashboard” progress reports, supervisor and examiner annotation and comment and support for copyright considerations as early as possible in the process

MAIN CONCEPTS OF THE DOCUMENT MANAGEMENT SYSTEM REQUIRED FOR ITS IMPLEMENTATION IN ENTERPRISES

This study is intended to study the system of electronic document circulation, its importance in the organization of documents. The main stages of the document lifecycle include creation, management/storage, access, retrieval, administration, reassignment, collaboration, distribution, preservation, disposal, storage. Definitions are given to such terms as "document", "electronic document", "control systems of documents" and "electronic document management systems". The study examined the features, advantages, disadvantages and capabilities of the electronic document management system. Thus, the main characteristics of the electronic document management system include the following parameters: scalability, compatibility, due availability, dynamism. The main advantage of the electronic document management system is document flow automation, and the disadvantage is significant financial costs. And the capabilities of the electronic document management system include the provision of a user interface, capture, indication and receipt, annotation, storage and archive, distribution, workflow, security and integration of the system. The main requirements for the organization of documents are identified on the basis of this information

Long-Term Preservation of Digital Records, Part I: A Theoretical Basis

The Information Revolution is making preservation of digital records an urgent issue. Archivists have grappled with the question of how to achieve this for about 15 years. We focus on limitations to preservation, identifying precisely what can be preserved and what cannot. Our answer comes from the philosophical theory of knowledge, especially its discussion about the limits of what can be communicated. Philosophers have taught that answers to critical questions have been obscured by "failure to understand the logic of our language". We can clarify difficulties by paying extremely close attention to the meaning of words such as 'knowledge', 'information', 'the original', and 'dynamic'. What is valuable in transmitted and stored messages, and what should be preserved, is an abstraction, the pattern inherent in each transmitted and stored digital record. This answer has, in fact, been lurking just below the surface of archival literature. To make progress, archivists must collaborate with software engineers. Understanding perspectives across disciplinary boundaries will be needed.

Strategies for Overcoming Challenges in Digital Preservation of Electronic Theses and Dissertations in Public University Libraries in South-East Nigeria

The study examined the strategies for overcoming challenges in digital preservation of electronic theses and dissertations in public university libraries in South-East Nigeria. The study adopted descriptive survey research design. The study population comprised 256 librarians, out of which only 68 digital or institutional repositories librarians were covered. A self-constructed questionnaire was used for data collection. The data collected were analyzed using mean and standard deviation. It was discovered that the major challenges encountered in preserving e-theses and dissertations in those libraries are lack of adequate funding, adequate ICT facilities, skilled staff, poor power supply, absence of staff development programme and digital preservation policy. It was also found that the strategies for overcoming challenges in preserving e-theses and dissertations in the libraries are creation of a digital preservation policy, undergoing continuing education, engaging in staff development programmes, creation of an institutional repository, entering agreements, collaboration, outsourcing funds, community needs assessment, organizational assessment and seeking expert advice while outsourcing ICT is not a strategy for overcoming the challenges. Finally, the investigation found that creation of a digital preservation policy, engaging in staff development programmes, creation of an institutional repository, entering agreements, undergoing continuing education, collaboration, community needs assessment, organizational assessment and seeking expert advice are the effective strategies employed in overcoming challenges in preserving e-theses and dissertations in the libraries, whereas, outsourcing ICT /funds and lobbying management for support are not effective strategies for overcoming the challenges. It was recommended that government and university management should cultivate a positive attitude to supporting the cause of university libraries as sustainable digital preservation efforts cannot be achieved by the libraries alone

Inheritance of Digital Media

This is a preprint of a chapter accepted for publication by Facet Publishing. This extract has been taken from the author’s original manuscript and has not been edited. The definitive version of this piece may be found in 'Partners for Preservation: Advancing digital preservation through cross-community collaboration' Facet, London, 9781783303472 which can be purchased from http://www.facetpublishing.co.uk/title.php?id=303472#about-ta

Lifecycle information for e-literature: full report from the LIFE project

This Report is a record of the LIFE Project. The Project has been run for one year and its aim is to deliver crucial information about the cost and management of digital material. This information should then in turn be able to be applied to any institution that has an interest in preserving and providing access to electronic collections. The Project is a joint venture between The British Library and UCL Library Services. The Project is funded by JISC under programme area (i) as listed in paragraph 16 of the JISC 4/04 circular- Institutional Management Support and Collaboration and as such has set requirements and outcomes which must be met and the Project has done its best to do so. Where the Project has been unable to answer specific questions, strong recommendations have been made for future Project work to do so. The outcomes of this Project are expected to be a practical set of guidelines and a framework within which costs can be applied to digital collections in order to answer the following questions: • What is the long term cost of preserving digital material; • Who is going to do it; • What are the long term costs for a library in HE/FE to partner with another institution to carry out long term archiving; • What are the comparative long-term costs of a paper and digital copy of the same publication; • At what point will there be sufficient confidence in the stability and maturity of digital preservation to switch from paper for publications available in parallel formats; • What are the relative risks of digital versus paper archiving. The Project has attempted to answer these questions by using a developing lifecycle methodology and three diverse collections of digital content. The LIFE Project team chose UCL e-journals, BL Web Archiving and the BL VDEP digital collections to provide a strong challenge to the methodology as well as to help reach the key Project aim of attributing long term cost to digital collections. The results from the Case Studies and the Project findings are both surprising and illuminating

The selection, appraisal and retention of digital scientific data: dighlights of an ERPANET/CODATA workshop

CODATA and ERPANET collaborated to convene an international archiving workshop on the selection, appraisal, and retention of digital scientific data, which was held on 15-17 December 2003 at the Biblioteca Nacional in Lisbon, Portugal. The workshop brought together more than 65 researchers, data and information managers, archivists, and librarians from 13 countries to discuss the issues involved in making critical decisions regarding the long-term preservation of the scientific record. One of the major aims for this workshop was to provide an international forum to exchange information about data archiving policies and practices across different scientific, institutional, and national contexts. Highlights from the workshop discussions are presented

Four Decades of Computing in Subnuclear Physics - from Bubble Chamber to LHC

This manuscript addresses selected aspects of computing for the reconstruction and simulation of particle interactions in subnuclear physics. Based on personal experience with experiments at DESY and at CERN, I cover the evolution of computing hardware and software from the era of track chambers where interactions were recorded on photographic film up to the LHC experiments with their multi-million electronic channels