How physical home workspace characteristics affect mental health:A systematic scoping review

BACKGROUND:During the 1990s, voluntary teleworking became more grounded, because of expected advantages as increased productivity and comfort. However, COVID-19 obliged employees to work from home (WFH), even in unsuitable houses, which might have reduced their mental health. A holistic overview of methods and measures of the physical home-workspace characteristics and mental health is currently lacking. Insights in the potential influence of the physical home-workspace on mental health are also not yet holistically examined.OBJECTIVE:The aim of this study is to provide insights in previously studied relationships between the physical home-workspace and mental health and to identify measures for both using a systematic scoping review.METHODS:This study used the PRISMA method to systematically review existing literature.RESULTS:Most studies focussed on noise, acoustics, and privacy, in relation to productivity, concentration, and sleep quality. Only a few studies used objective measures for physical home-workspace characteristics.CONCLUSION:The list of relevant measures can be used by academics to examine relationships between the home-workspace and mental health further. Workplace managers can use it to help employees in optimizing their home-workspace

Workplace Alignment: An evaluation of office worker flexibility and workplace provision

Purpose – The paper aims to explore the relationship between office occupier work activity and workplace provision. It tests the proposition that location-fixed office workers are not as well-supported in the working environment as location-flexible office workers. The research also explores the perceptions of the workplace provision based upon the types of tasks completed at the desk-location, whether this was collaborative or focused. Design/methodology/approach – The research adopts a cross-sectional approach using an online questionnaire to collect data from several offices in the Middles East. The dataset consists of 405 responses. One-way ANOVA was conducted to understand the relationship between location flexibility and perception of productivity. In addition, a series of T-Test were used to evaluate the relationship between work activities and office environment. Findings – The results show that those workers who were location-fixed perceived the workplace provision to have a more negative impact on their productivity than those who had a greater level of location-flexibility, particularly with regards to noise levels and interruptions. In terms of types of activities, those that undertook more collaborative tasks valued the facilitation of creativity and interaction from the workplace provision. Research limitations/implications – The research has limitations as data collection was at one-point in time and therefore lacks the opportunity to undertake longitudinal analysis. However, the research gives greater insights into the alignment of office environments based on flexibility and work activity. Practical implications – The paper identifies implications for the design and development of office environments by identifying the need for office occupier activity profiles. These profiles can underpin data led design which should promote a tailored choice appropriate work setting that can maximise productivity. Originality/value – This paper contributes to the research area of workplace alignment. It establishes that optimal workplace alignment requires a better understanding of office occupier needs based on location-flexibility and work activity

Experience-Driven Design of Ambiences for Future Pop Up Workspaces

Knowledge work is in transformation and new means for supporting workers’ wellbeing and productivity are needed. Pop Up workspaces are temporary and often social working environments where people can modify their environment to suit their current work mode. The aim of the present research was to explore the opportunities of future Pop Up workspaces, and specifically their technology-mediated ambiences that can provide meaningful experiences for the workers. We employed the Experience-Driven Design (EDD) approach to gain insights of the desired experiences in Pop Up workspaces. We first conducted three participatory group sessions to ideate experience types for Pop Up workspaces. We then run a multidisciplinary concepting workshop in which we designed concepts for technology-mediated ambiences. Five experience categories for worker mindsets were identified, namely Liberty, Fellowship, Determination, Retreat and Recovery. We present ambience concepts that utilise the mindsets and related target experiences, and how they can be supported by ambient technologies.acceptedVersionPeer reviewe

Environmental satisfaction in multi-tenant office buildings: a holistic approach

PurposeIn the current office market office providers are obligated to meet as many wishes of the (future) tenants and end-users of their buildings as possible in order to keep their buildings from becoming vacant. In order to do so it is necessary to gain more insight in these wishes. The aim of this study was therefore to examine a holistic model for effects of many aspects of the current work environment and of the employees that use it (demographics, personality, and work characteristics) on user satisfaction, mediated by end-user needs. Design/methodology/approach Data was collected via a survey amongst 272 end-users of 81 tenants in 18 office buildings in the Netherlands. A path model was constructed based on current literature and tested with the data using LISREL. Findings Results showed the significance of testing a holistic model, as not all bivariate relations found in literature remained significant. Mainly the type of workspace, storage/clean desk policy and climate comfort of the currently offered work environment determined environmental satisfaction, together with personality characteristics of the respondent. The needs for privacy and for control & expression also played a mediating role. Surprisingly, demographic and work characteristics showed very little effect. Originality/valueBesides the holistic approach, the context of multi-tenant offices to gather data was also innovative. Future studies should incorporate a holistic approach and preferably use large and diverse samples

A handbook of theories on designing alignment between people and the office environment

Although workplace design and management are gaining more and more attention from modern organizations, workplace research is still very fragmented and spread across multiple disciplines in academia. There are several books on the market related to workplaces, facility management (FM), and corporate real estate management (CREM) disciplines, but few open up a theoretical and practical discussion across multiple theories from different fields of studies. Therefore, workplace researchers are not aware of all the angles from which workplace management and effects of workplace design on employees has been or could be studied. A lot of knowledge is lost between disciplines, and sadly, many insights do not reach workplace managers in practice. Therefore, this new book series is started by associate professor Rianne Appel-Meulenbroek (Eindhoven University of Technology, the Netherlands) and postdoc researcher Vitalija Danivska (Aalto University, Finland) as editors, published by Routledge. It is titled ‘Transdisciplinary Workplace Research and Management’ because it bundles important research insights from different disciplinary fields and shows its relevance for both academic workplace research and workplace management in practice. The books will address the complexity of the transdisciplinary angle necessary to solve ongoing workplace-related issues in practice, such as knowledge worker productivity, office use, and more strategic workplace management. In addition, the editors work towards further collaboration and integration of the necessary disciplines for further development of the workplace field in research and in practice. This book series is relevant for workplace experts both in academia and industry. This first book in the series focuses on the employee as a user of the work environment. The 21 theories discussed and applied to workplace design in this book address people’s ability to do their job and thrive in relation to the office workplace. Some focus more on explaining why people behave the way they do (the psychosocial environment), while others take the physical and/or digital workplace quality as a starting point to explain employee outcomes such as health, satisfaction, and performance. They all explain different aspects for achieving employee-workplace alignment (EWA) and thereby ensuring employee thriving. The final chapter describes a first step towards integrating these theories into an overall interdisciplinary framework for eventually developing a grand EWA theory. The Open Access version of this book, available at http://www.taylorfrancis.com/books/e/9781003128830, has been made available under a Creative Commons Attribution-Non Commercial-No Derivatives 4.0 license