The DAO of Processing: Applying MPLP to Electronic Records Workflows

Digital preservation has been described as an artisanal form of archives practice, with archivists applying “hand-crafted” metadata for item-level description. Recent publications from OCLC and NDSA challenge this paradigm by providing strategies, tactics, and standards to encourage archivists to think of electronic records at a higher level, using automated tools and aggregate description to move e-records into a space where users can access and analyze them. This panel will discuss ways that various institutions are collecting, processing, and preserving electronic records as guided by the principles of More Product, Less Process while still adhering to appropriate digital preservation standards. Panelists will discuss their efforts to build simplified or automated processes at all steps of the archival workflow, from working with records creators to ingest processes to building ad hoc preservation and access systems, including supplementing metadata with user-supplied content. By “going with the flow” of electronic records processing, archivists can have the same impact on making their electronic backlogs accessible as they have had already with MPLP on “traditional” collection

Recommendations for the representation of hierarchical objects in Europeana

The issue of handling hierarchical objects has been always an important topic for Europeana’s network of projects and Data Providers. The implementation of solutions in the Europeana portal has been delayed for a long time mainly due to the fact that complex objects required the development of new functionalities that could not be supported by the Europeana Semantic Elements (ESE) model. Indeed the simplicity and the flatness of this model prevented Data Providers from supplying complex objects

Proposal for an IMLS Collection Registry and Metadata Repository

The University of Illinois at Urbana-Champaign proposes to design, implement, and research a collection-level registry and item-level metadata repository service that will aggregate information about digital collections and items of digital content created using funds from Institute of Museum and Library Services (IMLS) National Leadership Grants. This work will be a collaboration by the University Library and the Graduate School of Library and Information Science. All extant digital collections initiated or augmented under IMLS aegis from 1998 through September 30, 2005 will be included in the proposed collection registry. Item-level metadata will be harvested from collections making such content available using the Open Archives Initiative Protocol for Metadata Harvesting (OAI PMH). As part of this work, project personnel, in cooperation with IMLS staff and grantees, will define and document appropriate metadata schemas, help create and maintain collection-level metadata records, assist in implementing OAI compliant metadata provider services for dissemination of item-level metadata records, and research potential benefits and issues associated with these activities. The immediate outcomes of this work will be the practical demonstration of technologies that have the potential to enhance the visibility of IMLS funded online exhibits and digital library collections and improve discoverability of items contained in these resources. Experience gained and research conducted during this project will make clearer both the costs and the potential benefits associated with such services. Metadata provider and harvesting service implementations will be appropriately instrumented (e.g., customized anonymous transaction logs, online questionnaires for targeted user groups, performance monitors). At the conclusion of this project we will submit a final report that discusses tasks performed and lessons learned, presents business plans for sustaining registry and repository services, enumerates and summarizes potential benefits of these services, and makes recommendations regarding future implementations of these and related intermediary and end user interoperability services by IMLS projects.unpublishednot peer reviewe

Using Google Analytics, Voyant and Other Tools to Better Understand Use of Manuscript Collections at L. Tom Perry Special Collections

[Excerpt] Developing strategies for making data-driven, objective decisions for digitization and value-added processing. based on patron usage has been an important effort in the L. Tom Perry Special Collections (hereafter Perry Special Collections). In a previous study, the authors looked at how creating a matrix using both Web analytics and in-house use statistics could provide a solid basis for making decisions about which collections to digitize as well as which collections merited deeper description. Along with providing this basis for decision making, the study also revealed some intriguing insights into how our collections were being used and raised some important questions about the impact of description on both digital and physical usage. We have continued analyzing the data from our first study and that data forms the basis of the current study. It is helpful to review the major outcomes of our previous study before looking at what we have learned in this deeper analysis. In the first study, we utilized three sources of statistical data to compare two distinct data points (in-house use and online finding aid use) and determine if there were any patterns or other information that would help curators in the department make better decisions about the items or collections selected for digitization or value-added processing. To obtain our data points, we combined two data sources related to the in-person use of manuscript collections in the Perry Special Collections reading room and one related to the use of finding aids for manuscript collections made available online through the department’s Finding Aid database ( http://findingaid.lib.byu.edu/). We mapped the resulting data points into a four quadrant graph (see figure 1)

A Guide to Distributed Digital Preservation

This volume is devoted to the broad topic of distributed digital preservation, a still-emerging field of practice for the cultural memory arena. Replication and distribution hold out the promise of indefinite preservation of materials without degradation, but establishing effective organizational and technical processes to enable this form of digital preservation is daunting. Institutions need practical examples of how this task can be accomplished in manageable, low-cost ways."--P. [4] of cove

ArchiVISTA: A New Horizon in Providing Access to Visual Records of the National Archives of Canada

published or submitted for publicatio

Future information environments: deserts, jungles or parks?

This paper discusses the basic functions of a common information environment and how they are supported by metadata. Several distinct categories of information landscapes are described, characterised by the availability and quality of metadata at the item and collection level. The paper suggests elements of professional practice which can improve the functionality of landscapes, and presents an illustrative scenario of how a common information environment might be effective

Robust audio indexing for Dutch spoken-word collections

Abstract—Whereas the growth of storage capacity is in accordance with widely acknowledged predictions, the possibilities to index and access the archives created is lagging behind. This is especially the case in the oral history domain and much of the rich content in these collections runs the risk to remain inaccessible for lack of robust search technologies. This paper addresses the history and development of robust audio indexing technology for searching Dutch spoken-word collections and compares Dutch audio indexing in the well-studied broadcast news domain with an oral-history case-study. It is concluded that despite significant advances in Dutch audio indexing technology and demonstrated applicability in several domains, further research is indispensable for successful automatic disclosure of spoken-word collections

Findings from the Workshop on User-Centered Design of Language Archives

This white paper describes findings from the workshop on User-Centered Design of Language Archives organized in February 2016 by Christina Wasson (University of North Texas) and Gary Holton (University of Hawai‘i at Mānoa). It reviews relevant aspects of language archiving and user-centered design to construct the rationale for the workshop, relates key insights produced during the workshop, and outlines next steps in the larger research trajectory initiated by this workshop. The purpose of this white paper is to make all of the findings from the workshop publicly available in a short time frame, and without the constraints of a journal article concerning length, audience, format, and so forth. Selections from this white paper will be used in subsequent journal articles. So much was learned during the workshop; we wanted to provide a thorough documentation to ensure that none of the key insights would be lost. We consider this document a white paper because it provides the foundational insights and initial conceptual frameworks that will guide us in our further research on the user-centered design of language archives. We hope this report will be useful to members of all stakeholder groups seeking to develop user-centered designs for language archives.U.S. National Science Foundation Documenting Endangered Languages Program grants BCS-1543763 and BCS-1543828