ESSENTIALS OF RECORDS ORGANIZATION AND MANAGEMENT IN LIBRARIES AND INFORMATION CENTRES

Records are vital documents that are so important to the owners. Managing and organizing them are very crucial for ease of access and use. This is because since they function as evidence of transaction, truth and others, they ought to be properly taken care of. This paper discusses records, its organization as well as management, the benefits and challenges of record management. The library and information centres are therefore charged with proper organization and management of the records

Usefulness of social tagging in organizing and providing access to the web: An analysis of indexing consistency and quality

This dissertation research points out major challenging problems with current Knowledge Organization (KO) systems, such as subject gateways or web directories: (1) the current systems use traditional knowledge organization systems based on controlled vocabulary which is not very well suited to web resources, and (2) information is organized by professionals not by users, which means it does not reflect intuitively and instantaneously expressed users’ current needs. In order to explore users’ needs, I examined social tags which are user-generated uncontrolled vocabulary. As investment in professionally-developed subject gateways and web directories diminishes (support for both BUBL and Intute, examined in this study, is being discontinued), understanding characteristics of social tagging becomes even more critical. Several researchers have discussed social tagging behavior and its usefulness for classification or retrieval; however, further research is needed to qualitatively and quantitatively investigate social tagging in order to verify its quality and benefit. This research particularly examined the indexing consistency of social tagging in comparison to professional indexing to examine the quality and efficacy of tagging. The data analysis was divided into three phases: analysis of indexing consistency, analysis of tagging effectiveness, and analysis of tag attributes. Most indexing consistency studies have been conducted with a small number of professional indexers, and they tended to exclude users. Furthermore, the studies mainly have focused on physical library collections. This dissertation research bridged these gaps by (1) extending the scope of resources to various web documents indexed by users and (2) employing the Information Retrieval (IR) Vector Space Model (VSM) - based indexing consistency method since it is suitable for dealing with a large number of indexers. As a second phase, an analysis of tagging effectiveness with tagging exhaustivity and tag specificity was conducted to ameliorate the drawbacks of consistency analysis based on only the quantitative measures of vocabulary matching. Finally, to investigate tagging pattern and behaviors, a content analysis on tag attributes was conducted based on the FRBR model. The findings revealed that there was greater consistency over all subjects among taggers compared to that for two groups of professionals. The analysis of tagging exhaustivity and tag specificity in relation to tagging effectiveness was conducted to ameliorate difficulties associated with limitations in the analysis of indexing consistency based on only the quantitative measures of vocabulary matching. Examination of exhaustivity and specificity of social tags provided insights into particular characteristics of tagging behavior and its variation across subjects. To further investigate the quality of tags, a Latent Semantic Analysis (LSA) was conducted to determine to what extent tags are conceptually related to professionals’ keywords and it was found that tags of higher specificity tended to have a higher semantic relatedness to professionals’ keywords. This leads to the conclusion that the term’s power as a differentiator is related to its semantic relatedness to documents. The findings on tag attributes identified the important bibliographic attributes of tags beyond describing subjects or topics of a document. The findings also showed that tags have essential attributes matching those defined in FRBR. Furthermore, in terms of specific subject areas, the findings originally identified that taggers exhibited different tagging behaviors representing distinctive features and tendencies on web documents characterizing digital heterogeneous media resources. These results have led to the conclusion that there should be an increased awareness of diverse user needs by subject in order to improve metadata in practical applications. This dissertation research is the first necessary step to utilize social tagging in digital information organization by verifying the quality and efficacy of social tagging. This dissertation research combined both quantitative (statistics) and qualitative (content analysis using FRBR) approaches to vocabulary analysis of tags which provided a more complete examination of the quality of tags. Through the detailed analysis of tag properties undertaken in this dissertation, we have a clearer understanding of the extent to which social tagging can be used to replace (and in some cases to improve upon) professional indexing

Deriving and applying facet views of the Dewey Decimal Classification Scheme to enhance subject searching in library OPACs

Classification is a fundamental tool in the organisation of any library collection for effective information retrieval. Several classifications exist, yet the pioneering Dewey Decimal Classification (DDC) still constitutes the most widely used scheme and international de facto standard. Although once used for the dual purpose of physical organisation and subject retrieval in the printed library catalogue, library classification is now relegated to a singular role of shelf location. Numerous studies have highlighted the problem of subject access in library online public access catalogues (OPACs). The library OPAC has changed relatively little since its inception, designed to find what is already known, not discover and explore. This research aims to enhance OPAC subject searching by deriving facets of the DDC and populating these with a library collection for display at a View-based searching OPAC interface. A novel method is devised that enables the automatic deconstruction of complex DDC notations into their component facets. Identifying facets based upon embedded notational components reveals alternative, multidimensional subject arrangements of a library collection and resolves the problem of disciplinary scatter. The extent to which the derived facets enhance users' subject searching perceptions and activities at the OPAC interface is evaluated in a small-scale usability study. The results demonstrate the successful derivation of four fundamental facets (Reference Type, Person Type, Time and Geographic Place). Such facet derivation and deconstruction of Dewey notations is recognised as a complex process, owing to the lack of a uniform notation, notational re-use and the need for distinct facet indicators to delineate facet boundaries. The results of the preliminary usability study indicate that users are receptive to facet-based searching and that the View-based searching system performs equally as well as a current form fill-in interface and, in some cases, provides enhanced benefits. It is concluded that further exploration of facet-based searching is clearly warranted and suggestions for future research are made.EThOS - Electronic Theses Online ServiceGBUnited Kingdo