FROM DOCUMENT MANAGEMENT TO KNOWLEDGE MANAGEMENT

Documents circulating in paper form are increasingly being substituted by itselectronic equivalent in the modern office today so that any stored document can be retrievedwhenever needed later on. The office worker is already burdened with information overload, soeffective and effcient retrieval facilities become an important factor affecting worker productivity. The key thrust of this article is to analyse the benefits and importance of interaction betweendocument management and knowledge management. Information stored in text-based documentsrepresents a valuable repository for both the individual worker and the enterprise as a whole and ithas to be tapped into as part of the knowledge generation process.document management, knowledge management, Information and communication technologies

A document management methodology based on similarity contents

The advent of the WWW and distributed information systems have made it possible to share documents between different users and organisations. However, this has created many problems related to the security, accessibility, right and most importantly the consistency of documents. It is important that the people involved in the documents management process have access to the most up-to-date version of documents, retrieve the correct documents and should be able to update the documents repository in such a way that his or her document are known to others. In this paper we propose a method for organising, storing and retrieving documents based on similarity contents. The method uses techniques based on information retrieval, document indexation and term extraction and indexing. This methodology is developed for the E-Cognos project which aims at developing tools for the management and sharing of documents in the construction domain

Document Management

The document is an important communication tool between the organization’s departments and in the relations with other companies. The most document management software solutions approach the problem from the point of transition from the old organization systems to the new electronic classification and recording tools based on databases. The supervising and control of the documents, their workflow, the speed of taking decisions at managerial level are the main reasons to for implementing document management systems. In this context, the article presents the main aspects concerning the use of document management systems.Document management software; Document libraries; Workflow.

DOCUMENT MANAGEMENT IN CONTEXT OF COLLABORATIVE SYSTEMS

In this paper we will present the implementation aspects of a document management application, meant to administrate different types of formats. We propose an application which provides full functionality for accessing information, taking into account the security aspects of documents, and quick access to data. The application offers the possibility to track changes, manage data, save information, as well as document management functionalities. Our purpose is to create a suitable, easy-to-use application which, if used, will guarantee efficiency in an organization.document management

Document Management System

The debate of using paper documents over computer documents has been a long topic of interest, there has been a lot of research done on the topic. Also, experiments have been done to evaluate the performance of users working with computers v/s working manually with no definitive conclusions (Chris Anderson, 2010) (Askwal, 1985) (Noyes and Graland, 2008). However, one cannot deny the time it takes to store and go through papers manually. Every year, new policies help the user understand the guidelines and operational procedures that they have to follow while being employed by a company. Keeping track of such documents as well as assigning tasks to certain users for revising such are tasks that are lengthy and cumbersome, and are not automated. The software proposed in this paper would help an organization maintain documents, reducing unnecessary tasks and the disk space on the machine

An integrated information retrieval and document management system

This paper describes the requirements and prototype development for an intelligent document management and information retrieval system that will be capable of handling millions of pages of text or other data. Technologies for scanning, Optical Character Recognition (OCR), magneto-optical storage, and multiplatform retrieval using a Standard Query Language (SQL) will be discussed. The semantic ambiguity inherent in the English language is somewhat compensated-for through the use of coefficients or weighting factors for partial synonyms. Such coefficients are used both for defining structured query trees for routine queries and for establishing long-term interest profiles that can be used on a regular basis to alert individual users to the presence of relevant documents that may have just arrived from an external source, such as a news wire service. Although this attempt at evidential reasoning is limited in comparison with the latest developments in AI Expert Systems technology, it has the advantage of being commercially available

The Reality of the Application of e-DMS in Governmental Institutions - an Empirical Study on the PPA

The research aims to identify the status of the application of electronic document management system in governmental institutions – the study was applied on the Palestinian Pension Agency. The population of this study is composed of all employees in the Palestinian Pension Agency. In order to achieve the objectives of the study, the researchers used the descriptive and analytical approach, through which try to describe the phenomenon of the subject of the study, analyze the data and the relationship between the components and the views put around it. Census method was used due to the small size of the study population and ease of access to the target group. (108) questionnaires were distributed to all members of the study population, were (65) employees in the Gaza Strip and (43) employees in the West Bank. All questionnaires were recovered. The study found the following results: There were no statistically significant differences in the members of the population in response to differences in the study about the reality of the application of electronic document management system in governmental institutions - case study on the Palestinian Pension Authority due to the age. There are no statistically significant differences in population members in response to the reality of the application of electronic document management system in governmental institutions - case Study on the Palestinian Pension Authority due to the variable nature of the job. As well as there are no statistically significant differences in the members of the population in response to the study about the reality of the application of electronic document management system in governmental institutions - case study on the Palestinian Pension Authority due to the variable of specialization. There are statistically significant differences in the study about the reality of the application of electronic document management system in governmental institutions - case study on the Palestinian Pension Authority due to Qualification variable for the benefit of members of the population study who are holding a Bachelor degree. There are statistically significant differences in the study about the reality of the application of electronic document management system in governmental institutions – case study on the Palestinian Pension Authority due to the variable number of years of experience for the benefit of members of the study population who have experience between 11-15 years. The study found a group of recommendations, including: the need to focus on the establishment of a general management of electronic documents in the organization structure that takes care of all the technical processes in it an contains scientifically qualified persons in the field of electronic document management. The need is for the attention in developing strategic plans, policies and mechanisms of action commensurate with the electronic document management system

Using Electronic Systems for Document Management in Economic Entities

Document workflow and management, be them scanned documents, computer-generated e-documents or complex file formats, are critical elements for the success of an organization. Delivering the correct information to the right person, at the right moment is a fundamental element of daily activity. In the Internet era, documents have a new format; and what is more important: completely new functions. Paper is replaced by electronic formats such as .html, .xms, .pdf or .doc. The price for this progress is the increasing technological complexity, and with this complexity comes the need for more efficient techniques of management and organization such as a document management electronic system. This paper aims to present document management not as a separate software category on the IT market, but as an element integrated with any software solution, maximizing its capacity of making business more efficient.document management electronic system, document workflow, document libraries, workflow applications.