Developing an R&D agenda to sustain the digital evidence base through time

The RecordDNA international multi-disciplinary network is exploring the question ‘In the digital era what is the concept of the record and what implications are there for the usability of the evidence base in the future?’ This is a grand challenge that requires a range of research and collaborative partnerships to sustain the shifting evidence base through time. This document sets out the case for a formalised research agenda. All of the data presented has been gathered from the RecordDNA workshops and crowdsourcing activities

The General Data Protection Regulation (GDPR): addressing the changes for collecting data from children

The General Data Protection Regulation introduced new standards for collecting personal data. This paper discusses the requirements of the Regulation and its impact for those entities that provide services to children. It looks at the challenges for the publishing industry and personalising publications

Keynote: Blurred boundaries: capturing and managing personal information in archival records in the digital era

Over the last decade the role and responsibilities of archivists in managing ‘personal’ information have shifted dramatically as record creation and capture has moved from paper to digital paradigms. Online collaborative tools have blurred the boundaries between personal and public spaces. In addition ownership is underpinned by a complex network of legislation which comes into play not only dependent upon where the record author sits but on the infrastructure of the software channels through which s/he generates and exchanges information. For example a record author sitting in Europe may generate records through a software company with headquarters in Iceland, hosted within a ‘Cloud’ in India but with an intended audience in the USA. How then is this set of records passed to the archivist and who owns the records after transfer? This paper will discuss the challenges faced by archivists in acquiring, holding and negotiating access to personal information through time. The discussion is positioned from a UK/European standpoint which provides a particular lens for the work, as Europe has possibly the toughest personal data and privacy legislation in the world. The paper will seek to position this perspective within the context of wider international considerations

Navigating confidentiality, legal privilege and GDPR to maintain legal records for future generations

Historically records from lawyers (solicitors and barristers) have been acquired by archives on an ad hoc basis often when a practice is in crisis or a barrister has died. The legal profession despite its understanding of compliance regimes has yet to fully engage with the benefits of employing/consulting records managers and actively managing records for future generations with the establishment of archives inhouse or in alliance with public authorities. With the impending GDPR and its requirements for clearer information frameworks now is the time to address this gap. This presentation calls on lawyers to work with records managers and archivists to better manage their records. It briefly discusses confidentiality, data protection, human rights, legal privilege, privacy and access. It recommends template contracts for deposits with archives and a best practice retention schedule charting the wide range of legal records that are generated

Information governance: models for delivery

Information governance (IG) is an emerging multidisciplinary field that straddles a number of domains including information management, security, law and ethics. This presentation draws together these strands discussing the work of an international research project for the Interpares Trust. The presentation discusses models and frameworks for the delivery of IG in practice