Planning and Managing for Digital Projects in Libraries and Archives

All library initiatives benefit from planning and structure, whether you’re organizing an outsourced, grant-funded digitization project or an internal digital collections initiative that includes digitization, descriptive metadata creation, and an online exhibit. In this two-hour workshop, participants will acquire concrete skills and new approaches to ensure that digital projects of any size are completed on deadline and without issues. The workshop will also survey specific tools that assist with project management and digital projects. Project managers of all skill-levels are welcome at this workshop, although the content will be geared towards beginners and those with some familiarity in managing a digital project. The workshop will include exercises to help participants determine the scope of a digital project, write a project plan or charter, maintain an ongoing project, and close-out a completed project. There is no need to come with a project in mind, but the time spent in this workshop will give you a head start on an upcoming project

Workshop: Planning and Managing a Digital Collections Project

All library initiatives benefit from planning and structure, whether you’re organizing an outsourced, grant-funded digitization project or an internal digital collections initiative that includes digitization, descriptive metadata creation, and an online exhibit. In this two-hour workshop, participants will come away with concrete skills and new approaches to ensure that digital projects of any size are completed on deadline and without issues. The workshop will also survey specific tools that assist with project management and digital projects. Project managers of all skill-levels are welcome at this workshop, although the content will be geared towards beginners and those with some familiarity in managing a digital project. The workshop will include exercises to help participants determine the scope of a digital project, write a project plan or charter, and develop a close-out plan for when your project reaches its end. Every participant in this workshop will likely come with both something to learn and something to contribute and to that end, we will share and collaborate in small groups to maximize our time together

209.2 Centralize it! : Creating infrastructure to support digital preservation. (Part 2)

​This panel will discuss the challenges and advantages of establishing centralized digital preservation intake services at large and distributed institutions. Each panelist will present from a different stage of implementation, offering distinct perspectives on the process, followed by a moderated discussion and welcomed questions from the audience. Jess Whyte, from University of Toronto, will discuss the process of conducting a needs assessment and planning for a pilot project. Alice Prael will present the findings from a pilot centralized service for special collections at Yale University and explore the shift from a pilot project to a sustainable program. Dinah Handel will discuss the service management approach as it relates to digitization and digital preservation, as well has how Stanford has centralized their Digitization Services within the Digital Library Systems and Services department to meet stakeholder and inter-department needs. The goal of the session is to develop the discourse around infrastructure, the realities of implementation, and how the paths to maturity are not always linear or singular. The infrastructures modeled in this session can facilitate sustainable digital preservation by centralizing technical services while maintaining distributed stewardship, but are not without their challenges. ​This panel will discuss the challenges and advantages of establishing centralized digital preservation intake services at large and distributed institutions. Each panelist will present from a different stage of implementation, offering distinct perspectives on the process, followed by a moderated discussion and welcomed questions from the audience. Jess Whyte, from University of Toronto, will discuss the process of conducting a needs assessment and planning for a pilot project. Alice Prael will present the findings from a pilot centralized service for special collections at Yale University and explore the shift from a pilot project to a sustainable program. Dinah Handel will discuss the service management approach as it relates to digitization and digital preservation, as well has how Stanford has centralized their Digitization Services within the Digital Library Systems and Services department to meet stakeholder and inter-department needs. The goal of the session is to develop the discourse around infrastructure, the realities of implementation, and how the paths to maturity are not always linear or singular. The infrastructures modeled in this session can facilitate sustainable digital preservation by centralizing technical services while maintaining distributed stewardship, but are not without their challenges