PERANCANGAN SISTEM INFORMASI PENGARSIPAN DOKUMEN BERBASIS WEB DI BIDANG SUMBER DAYA KESEHATAN DINAS KESEHATAN KABUPATEN PATI

Abstract

Advances in information technology have led government agencies to adopt digital changes in administrative management, including document archiving. Manual archive management is still widely used and causes various problems, such as difficulty in searching for documents, the risk of archive destruction, and a lack of work efficiency. The Health Resources Division of the Pati District Health Office has a high volume of documents, requiring an integrated, digital-based archiving system. This study aims to design and develop a Web-Based Document Archiving Information System to increase the effectiveness of archive management, speed up the document search process, and support orderly administration. The system was developed using the Waterfall method, which includes the stages of requirements, analysis, design, implementation, testing, and maintenance. The system was refined using the PHP programming language and a database as a centralized archive storage medium. The main features of the system include user authentication, document uploading by category, and document management in the form of viewing, downloading, renaming, and deleting documents. System testing was conducted using the Black Box method on 26 functional components, and the test results indicated that all system functions worked well as required. Thus the developed information system is capable of improving archive management capabilities and supporting the improvement of administrative service quality in the Health Resources Division of the Pati District Health Office.Perkembangan teknologi informasi membawa instansi pemerintah untuk mengadopsi perubahan digital dalam pengurusan administrasi, termasuk pengarsipan dokumen. Pengelolaan arsip secara manual masih banyak ditemukan dan menimbulkan berbagai permasalahan, seperti kesulitan penelusuran dokumen, risiko kemusnahan arsip, serta kurangnya tingkat efisiensi kerja. Bidang Sumber Daya Kesehatan pada Dinas Kesehatan Kabupaten Pati memiliki volume dokumen yang tinggi sehingga membutuhkan sistem pengarsipan yang terintegrasi dan berbasis digital. Studi ini bermaksud untuk merancang dan mengembangkan Sistem Informasi Pengarsipan Dokumen Berbasis Web demi menambah keefektifan pengelolaan arsip, mempercepat proses pencarian dokumen, serta mendukung tertib administrasi. Pengembangan sistem dilakukan menggunakan metode Waterfall, yang meliputi tahap requirement, analysis, design, implementation, testing, dan maintenance. Sistem disempurnakan memakai bahasa pemrograman PHP dan basis data sebagai media penyimpanan arsip terpusat. Fitur utama sistem meliputi autentikasi pengguna, unggah dokumen berdasarkan kategori, serta pengelolaan dokumen berupa melihat, mengunduh, mengganti nama, dan menghapus dokumen. Pengujian sistem dijalankan menggunakan metode Black Box atas 26 komponen fungsional, dan hasil pengujian menyatakan semua fungsi sistem berjalan dengan baik sesuai kebutuhan. Demikian sistem informasi yang dikembangkan mampu meningkatkan kemampuan pengelolaan arsip dan mendukung peningkatan kualitas pelayanan administrasi pada Bidang Sumber Daya Kesehatan Dinas Kesehatan Kabupaten Pati