Apresentação efectuada na Conferência Iberoamericana sobre Publicações Eletrónicas no Contexto da Comunicação Científica (CIPECC2006), 1, Brasília, Brasil, 25 - 28 Abril 2006.Overview of Institutional Repositories.
Comparative study: University of Minho (Portugal) - University of Toronto (Canada)

Baptista, Ana Alice

Chan, Leslie

Universidade do Minho: RepositoriUM

1A Tale of Two Repositories:Linking the Local and the GlobalAna Alice BaptistaUniversidade do Minho, PortugalLeslie ChanUniversity of Toronto atScarborough, Canada1st IBERO-AMERICAN CONFERENCE ON ELECTRONIC PUBLISHINGIN THE CONTEXT OF SCHOLARLY COMMUNICATION, APRIL 25-28,2006, BRASILIA, BRAZILAgenda• Overview of Institutional Repositories• Comparative Study– University of Minho (Portugal)– University of Toronto (Canada)na set of services that a university offers to themembers of its community for the management anddissemination of digital materials created by theinstitution and its community members. It is mostessentially an organizational commitment to thestewardship of these digital materials, includinglong-term preservation where appropriate, as well asorganization and access or distribution.”qClifford A. Lynch, "Institutional Repositories: EssentialInfrastructure for Scholarship in the Digital Age" ARL, no.226 (February 2003): 1-7.What?Why now?• Culture of the Net• Open Access• Digital Preservation• Reputation Management -– for Institutions and Individual ResearcherArchiving Policy• Institutional– Yes, as part of theUniversity’s strategyfor maximizing thevisibility, access andimpact of its facultyresearch– the development of itsInformation System• Institutional– No explicit policy, orencouragement– Experimentation toimprove access tofaculty’s research– (National policies arebeing discussed)Minho                 TorontoTechnical Platform• DSpace - translatedinto Portuguese by Uof Minho• Local add-ons– “Ontology”– Statistics– Others…• DSpace• Integration with universitylibrary catalogue• MyAccess - one stopaccess to library resources• Part of DSpace FederationMinho                 Toronto2Structure• By Communities andCollections• Some communitieshave sub-communities– Departments– Research Units– Other organizationalUnits• By Communities andCollections• Communities– Departments– Special Research Units– Disciplinary Aggregations– Special collections• Digital• Archival• Affiliated OrganizationsMinho                 TorontoContent Policy• Publications: Faculty,staff, and graduatestudents• Different communitieswith differentrequirements (e.g. peerreview)• Teaching resources(Learning objects - aseparate repository)• Publications: Faculty,staff and graduate students• Different communitieswith differentrequirements• Teaching resources(Learning objects - to beintegrated?)• Affiliated communities -faculty sponsorshipMinho                 TorontoLabour and Workflow• U of MinhoDocumentation Services(SDUM)• Workflow– Initially archive onresearchers behalf– Now mainly self-archiving• Approval and Verification– Vary between communities• Who pays:– E-UM -Virtual CampusProject• Coordinated by the centrallibrary’s technical services• Each campus library hasregional coordinator• Departments employstudents to assist withmetadata entry anduploading• Who pays:– Primary the library’sspecial projectMinho                 TorontoIPR Policy• Submitters grant theuniversity the right toarchive on their behalf• University doesn’tclaim any right todeposited items• Encourage faculty touse CreativeCommons licenses• Submitters grant theuniversity the right toarchive on their behalf• University doesn’tclaim any right todeposited items• Creative Commons isa build-in optionduring submissionMinho                 TorontoAdoption• Highly uneven acrosscampuses anddepartments anddisciplines• High amongEngineering and othersciences• Lowest withHumanities and SocialSciences• Highly uneven acrosscampuses anddepartments anddisciplines• Highest among lifescientists• Lowest forHumanitiesMinho                 TorontoGrowth39743105626# ofDocuments34-38337# ofCommunities04/0612/05*12/0444464117# ofDocuments2318# ofCommunities04/0606/03Minho                 Toronto3File types• Full-text postprints• Theses andDissertations• Backfiles of journals• Small number ofpreprints and reports• Mostly full-textpostprints• Out-of-print books• Small number ofpreprints and reports• Teaching material• Multimedia objects• Data setsMinho                 TorontoUsageMinhoTorontoEncouraging participation• Strong incentivescreated by institutionalpolicy (additionalfunding).• Workshops andseminars• Educate senioradministrators• Add-on features• Brochure and literature• Workshops and seminars• Educate senioradministrators• Cross-institutionalcollaboration• Work with fundingagencies at the provincialand federal levelMinho                 TorontoFuture plans• More statistics andeasier access• Citation impact andmonitoring• Integration with Auto-online CV• Other add-on features– Semantic webfunctionalisties• National repositoryproject• More useful andaccessible usage anddownload stats• Promote new webcitation impactmeasuresMinho                 TorontoConclusions• Acting locally and thinking globally• Need for clear policy incentive• Build more add-on services– Technical Services - facilitate discovery and awareness– Social Services• Bridging formal and other forms of scholarly communications- Middle Ware• Facilitate intellectual network and collaboration• Engage in experimentation and be ready to shareresults

A tale of two repositories: linking the local and the global

http://repositorium.sdum.uminho.pt/bitstream/1822/5166/1/IR%20joint%20workshop.pdf

A tale of two repositories: linking the local and the global

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Universidade do Minho: RepositoriUM