This presentation discusses how Western Libraries at the University of Western Ontario used remote searching to streamline acquisitions

Hamilton, Paul

Marshall, Karen

English

Scholarship@Western

Western UniversityScholarship@WesternWestern Libraries Staff Presentations Western Libraries9-16-2005Hogging the Remote (search button): HowWestern Libraries is Using Remote Searching toStreamline AcquisitionsPaul HamiltonUniversity of Western Ontario, phamilto@uwo.caKaren MarshallUniversity of Western Ontario, karen.marshall@uwo.caFollow this and additional works at: http://ir.lib.uwo.ca/wlpresPart of the Information and Library Science CommonsCitation of this paper:Hamilton, Paul and Marshall, Karen, "Hogging the Remote (search button): How Western Libraries is Using Remote Searching toStreamline Acquisitions" (2005). Western Libraries Staff Presentations. Paper 6.http://ir.lib.uwo.ca/wlpres/6Hogging the Remote(search button)How Western Libraries is Using Remote Searching to Streamline AcquisitionsPaul HamiltonIntegrated Library Sys. Administratorphamilto@uwo.caKaren MarshallDirector, Library Technical Serviceskaren.marshall@uwo.caWho are we?• One of Canada’s oldest universities• Acquisitions Budget - $11.4 million CDN• 33,000 Undergraduate and graduate studentsWhat are we going to show you?• Manual ACQ process• First Steps• Remote SearchingResult of Manual Acquisitions Process:Manual Acquisitions ProcessFirst Steps• Know your vendor!– We benefit from a strong relationship with Coutts Information Services• Coutts offered complete MARC records from their databaseFirst Steps• Used Coutts’ OASIS Database to retrieve bib. records only• Implemented Millennium Data Exchange – allowed desktop loading of filesFirst Steps• Created Coutts-specific item and order templates• Load profile training –enabled us to construct a Coutts-specific table which pointed to those templates• Coutts’ OASIS Database. . .• May enter up to 200 ISBNs in this boxFirst Steps - Summary• 1 staff member now handles workload previously managed by 3 staff• Reduced turn-around from 4 days to 1• Required either:– Load profile training - $$$; or– Innovative to create a new load table - $$$; or– Innovative to edit an existing load table - $$$First Steps - Summary• Eliminated manual creation of our records (bib., order, and item)• Full bib. records visible to patrons at time of ordering• Improved record quality and accessibilityRemote Searching• Meeting with Coutts staff    (Nov. 2004)– Suggestion that a Z39.50-compliant OASIS database would help streamline our process even more• By April, 2005 OASIS was Z39.50-compliantRemote Searching• Doesn’t require Load Profile Training• Doesn’t require accessing the Coutts’OASIS database to download records• Doesn’t require uploading files using Millennium Data ExchangeRemote Searching• Set our New Records “Settings” tab as follows. . .Summary – Remote Searching• Entire process is run from within Millennium• Further increases staff productivity• Automatically identifies duplicates• Reduces number of clicks and the risk of RSIs• Load Profile Training not necessaryAny Questions?Thank you for attending our session.• We hope you never need this information!Paul HamiltonIntegrated Library Sys. Administratorphamilto@uwo.caKaren MarshallDirector, Library Technical Serviceskaren.marshall@uwo.caWe receive full bib records from CouttsThe title duplication key is formed from the first letter of each of the first seven words of the normalized form of the field. If the field does not contain seven words, the key is padded with letters from the last word. If there are not enough letters in the last word, asterisks are used to complete the key.Page # 106223WebOPAC Display

Hogging the Remote (search button): How Western Libraries is Using Remote Searching to Streamline Acquisitions

https://ir.lib.uwo.ca/cgi/viewcontent.cgi?article=1005&amp;context=wlpres

Hogging the Remote (search button): How Western Libraries is Using Remote Searching to Streamline Acquisitions

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