Godwin, Laurie

Newman, Joyce Joines

Thomas, William Joseph

ScholarShip

Herding Cats: Project Management for Digital Scholarship March 16, 2016Speakers ● Laurie Godwin, ITCS● Joyce Joines Newman, Office for Faculty Excellence● Joseph Thomas, Joyner LibraryObjectivesDigital Scholarship              Common Stages for ProjectsIssues to ConsiderResources at ECUProject ManagementWhat is digital project management?The process of administering an online project from conception to implementation and beyond within budget, using appropriate resources, and in a timely fashion.The project manager leads in planning, delegating, tracking, reviewing, and evaluating results, and must have a broad set of skills, especially people skills.Project management must be a flexible process that can accommodate new directions and unexpected changes.Dark art or science? A little of both.Resources Needed● People● Funding● Tools: ○ Project Management / Planning○ Display Software & Storage○ Primary Sources (including rights) What roles are needed?Content expert/researcherProject managerDesignerDeveloperOutreach/marketingTestingTechnology infrastructureMaintenance Content supportWhat do you mean funding?StaffingTimeStorage spaceSoftware--sometimesMarketing--sometimesTravelProject Management ToolsVariety of Tools Available; Some Options:1. Trello 2. Evernote3. Asana 4. Zoho Projects5. SharePointWhy / How to Use Project Management Tool:● Clarify responsibility● Establish timeline● Keep communication out of email● Track task completionMemorandum of Understanding / ScopeCommon Elements for Scope / Memoranda1. Specifies parties and their respective responsibilities 2. Defines work activities3. Defines deliverables (what is in and what is out of scope)4. Confirm funding expectations (time, personnel, other expenses)5. Establishes timeline and milestonesCommon Stages of a Project● Defining the problem/project● Planning and determining the project team● Researching and gathering resources● Designing and development● Evaluating● ReportingEngage in a continuous short-cycle innovation process to continually improve your designEmpathizeConduct research to develop a deep understanding of the challengeDefineCombine research to clearly articulate the problem you want to solveIdeateBrainstorm many potential creative solutionsSelect and develop your solutionPrototypeDesign a prototype (or series of prototypes) to test all or parts of your solutionTest DeployMake the project/product available to usersINSPIRATION IDEATION IMPLEMENTATIONDesign thinking within a digital humanities context, it is a method to solve technology challenges and to generate innovative solutions to display data, documents, collections or processes based on a user-centered approach with a multi-disciplinary team.Wikimedia Commons photo shared by Paris-Est d.school at Ecole des Ponts under a Creative Commons Attribution-Share Alike 4.0 International licenseIssues to Consider● Expected lifespan for use ○ Sustainability○ Preservation● Findability○ Metadata○ Indexing● Rights○ Rights to use primary sources○ Rights to permit to end users● Design○ Accessibility○ Mobile○ InteractivitySustainability● Keep project up and running● Re-evaluation● Content updates and additions● Personnel changes● Project ownership● Technical maintenance● Technology/software changes, evolution● CostsPreservationSee digitalpreservation.gov● Start planning at the beginning● Archive data separate from user interface● Commitment to active stewardship● Document, document, document! ● Digital Curation Centre has lifecycle model available Findability● Controlled vocabularies for consistent terminology● Metadata● Can you put with similar projects?● Will you permit crawling by Web search engines?Rights● Do you have the rights to use the primary sources in the way you want to?● How will you permit use of your materials?● Consider Creative CommonsDesign● Accessibility○ Screen reader○ Color selection, contrast○ Alt tags○ Closed captioning● Mobile● Interactivity○ Users enter comments○ Submit content○ Manipulate content○ Download contentWho on campus can help?● Librarians● Instructional Technology Consultants● ECU University Multimedia Center● Academic Technology, ITCS● Faculty development offices (OFE)● Digital research centers (e.g., ArcGIS or DISSH lab)● Academic departmentsTips ● Everything takes longer than you expect● Do a pilot; consider grant funding for the larger vision● Something unexpected will happen-->how will you react?Questions? Discussion?Laurie Godwin: godwinl@ecu.edu Joyce Joines Newman: newmanj@ecu.eduJoseph Thomas: thomasw@ecu.edu Contact Us

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