This paper reports upon the use of a semi-automated toolkit to aid the development of as-built Building Information Model (BIM) (As-built model reflects on-site changes by the contractor to the original BIM) from inception to final construction. An observational case study of two educational ‘multi-storey’ facilities obtained primary data from project archives and focus group meetings with key design team members. The results demonstrate that the data requirements for both structures evolve post occupation because of stakeholder tacit knowledge accrued via building operation and usage. The semi-automated toolkit developed can readily access operations and maintenance (O&M) manuals, retrieve room specific data (such as categories of equipment or building element) within the as-built BIM and, assist in the navigation and coordination of amendments and changes throughout the construction phase. This paper provides useful practice-based information for practitioners to develop suitable BIM data structures for future information requirements throughout a building’s lifecycle. The inherent value of the semi-automated toolkit resides in the facilitation of ease of handover for the Facilities Management team during the O&M stages