Luker, WA

Spoor, P

Leeds Beckett Repository

Meeting the Mandate:piloting compliance at Leeds and Leeds Beckett UniversitiesWendy Luker, Associate Director, Libraries and Innovation, Leeds Beckett UniversityPat Spoor, Scholarly Communications and Researcher Skills Team Leader, Leeds University LibraryUKSG November 20152014-15 Leeds Beckett LeedsQR income £1.6m £33.9mResearch income £2.2m £132.6mHEIF income £1.94m £2.85mResearch publications c1,100 c7,200Different institutions: research profileDifferent institutions: Library staffing to support OA publishingLeeds Beckett January 2015 1 FTE Repository Developer, (Grade 5), ingest, systems development & OA advocacy (in conjunction with Associate Director and also Academic Librarians); 0.5 FTE Systems Developer (Grade 5), integration and development of Symplectic and Repository functionality 0.3 (approx.) Information Services Librarian (Grade 4), support for repository / Symplectic enquiries and Open Journals SystemLeeds Beckett November 2015 1 FTE Research Services Advisor (Grade 6), OA advocacy, research data management, cross-departmental liaison re. research support activities; 0.5 FTE Information Services Librarian (Grade 4), ingest, support for OA publishing and compliance, data gathering; 1 FTE Repository Developer, (Grade 5), ingest, systems development & OA advocacy (in conjunction with Academic Librarians); 0.5 FTE Systems Developer (Grade 5), integration and development of Symplectic and Repository functionality 0.3 (approx.) Information Services Librarian (Grade 4), support for repository / Symplectic enquiries and Open Journals SystemDifferent institutions: Library staffing to support OA publishingLeeds January 2015 0.5 FTE Advocacy, policy and training (Grade 8) 1 FTE Repository management, staff management (Grade 7) 2 FTE Repository ingest (Grade 4/5) 1x FTE APC admin (Grade 5) 0.3 FTE Software developer (Grade 7)Leeds November 2015 0.5 FTE Advocacy, policy and training (Grade 8) 1 FTE repository management (Grade 7) 1 FTE repository co-ordination, staff management, training (Grade 6) 3.4 FTE Repository ingest (Grade 4/5) 1 FTE APC admin (Grade 5) 0.3 Software developer (Grade 7)Plus  Advertising for 3 FTE repository ingest staff Training and interventions Short Life Working Group on Open Access(reporting to Research and EnterpriseCommittee) agreed stakeholder responsibilities,workflows, parameters for paying APCs, andcommunications strategy; Workshops for Research Centres andInstitutes, Faculty Away Days, Readers andProfessors meetings; Regular sessions on open access publishingand using Symplectic included in Research TrainingProgramme; Publicity and support materials; Articles in University staff bulletin, staff newletter, LLI newsletter and Faculty Boardreports; Close working with University Research Office and Faculty Research Admin teams, e.g. to supportannual audit in preparation for next REF.Example download from Symplectic, useful to update Schools on levels of staff engagementTraining and interventions• Scholarly Communications Steering Group reporting to Research Board• Promotional materials• Workshops for researchers, PhDs and support staff• Network of OA contacts • Share tips on best practice• Presentations at school away days/meetings/committees• Items in staff newsletters/websites• Adverts on plasma screens• Outlook reminders• Responsibility matrix• Revisions to University Publications policyCompliance…Six months after start of HEFCE pilotLeeds Beckett Leeds UniversityDeposit rate within 3 months of acceptance58% 31%Compliance rate (of deposited items)15% 15%Compliance unknown85% 85%What have we learned? Keep the message simple, repeat often Use a range of communication media and interventions Constantly review and streamline workflows Employ flexible, patient and inventive repository staff Keep an eye on JISC and other national initiatives Use OA as a new way of demonstrating Library expertise and value added services for researchers  OA admin (ingest and APCs) must be simplified and manual intervention minimised to reduce costs We still have a lot of work to do before April 2016

Meeting the Mandate: piloting compliance at Leeds and Leeds Beckett Universities

Abstract

Similar works

Full text

Available Versions

Leeds Beckett Repository