Novak, Jean, MT(ASCP), CCRC, CVT

Walicki, Debra

English

Lehigh Valley Health Network: LVHN Scholarly Works

Lehigh Valley Health NetworkLVHN Scholarly WorksNetwork Office of Research and InnovationEFFECTIVE STRATEGIES TO RECRUIT ANDRETAIN YOUR STUDY PARTICIPANTS.Jean Novak MT(ASCP), CCRC, CVTLehigh Valley Health Network, Jean.Novak@lvhn.orgDebra WalickiLehigh Valley Health Network, Debra.Walicki@lvhn.orgFollow this and additional works at: http://scholarlyworks.lvhn.org/network-office-research-innovationPart of the Health and Medical Administration CommonsThis Poster is brought to you for free and open access by LVHN Scholarly Works. It has been accepted for inclusion in LVHN Scholarly Works by anauthorized administrator. For more information, please contact LibraryServices@lvhn.org.Published In/Presented AtNovak, J. Walicki, D. (2017, April 28). EFFECTIVE STRATEGIES TO RECRUIT AND RETAIN YOUR STUDY PARTICIPANTS.Poster Presented at: Association of Clinical Research Professionals (ACRP), Seattle, Washington.© 2017 Lehigh Valley Health NetworkENROLLMENTRecruitment and retention of research participants is at the heart of research.  The research project can have excellent medical merit but, without data generated from participants, no clear benefit can be proven. We identify challenges to recruiting and retaining research participants and offer strategies to address these challenges. •  PI/ physician recommendations  •  Laboratory queries for specific test result(s) •  Staff education – inpatient unit and office  •  Retrospective EMR reports/ searches  •  Real-time ER monitoring •  Pre-admission testing schedule  • Hospital admissions report •  Sponsor-supplied media placement •  Poster with inclusion criteria/ contact info •  Pharmacy queries for specific drug(s) •  Ancillary services monitoring (e.g., radiology, lab) •  Engagement of other research personnelEFFECTIVE STRATEGIES TO RECRUIT AND RETAIN YOUR STUDY PARTICIPANTSCONCLUSIONResearch subjects are special people who participate in research voluntarily—often despite a degree of risk—donating their bodies and their time to improve healthcare for everyone.  They deserve extra consideration to welcome and retain them as valuable members of the research team.Primary author contact information - jean.novak@lvhn.orgAcknolwedgement: Jacqueline Grove Medical Editor, Network Office of Research & Innovation.BACKGROUNDRecruitment for clinical trials can be challenging.  Fully engaged principal investigators (PIs) are an asset; however, not all PIs have the time to identify potential participants and start the research conversation.  Additionally, other healthcare professionals are not always educated about the study or the type of patient needed for it.  Therefore, study coordinators must be prepared to find and screen patients on their own.  Successful enrollment of participants is no guarantee that they will remain throughout the study period.  They may miss appointments or drop out, becoming “lost to follow-up” and contributing nothing to the study outcome data.Creating an enrollment binder can make the consent process go smoothly.ENROLLMENT •  Visits to enrolled inpatients daily until discharge •  Tracking of hospital admissions or ER visits •  Reminder calls the day before outpatient research visits •  Designated location to meet/escort first-visit patients •  Quiet, private location in research office for consent •  Full disclosure of expectations of patient as participant  • Coordination of research-related procedures •  Research phlebotomists designated for lab work •  Visit customization to meet patient needs •  Reminder cards at visit for next research appointment •  Awareness of patients’ personal and family issues •  Sponsor negotiation for patient stipends •  Expressed appreciation of participants Enrollment binder should contain: •  Current copy of the protocol •  Study personnel contact information •  Detailed enrollment instructions •  Inclusion/ exclusion check sheet •  Information for the participant •  Source documentsLehigh Valley Health Network, Allentown, PennsylvaniaJean Novak BA, MT(ASCP), CCRC and Debra Walicki BS, MT(ASCP), BB(ASCP) – Clinical Research CoordinatorsRecruitmentStrategiesRetentionStrategiesINTRODUCTION

EFFECTIVE STRATEGIES TO RECRUIT AND RETAIN YOUR STUDY PARTICIPANTS.

https://scholarlyworks.lvhn.org/cgi/viewcontent.cgi?article=1032&context=network-office-research-innovation

EFFECTIVE STRATEGIES TO RECRUIT AND RETAIN YOUR STUDY PARTICIPANTS.

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