Presentation given at E-Resources & Libraries (ER&L) on March 18th, 2013.  Managing e-resources with free and proprietary tools

Bazeley, Jennifer W

Beals, Nancy

English

Scholarly Commons @ MiamiOH (Miami University)

E-Resources, E-Reality  Nancy Beals, Wayne State University Libraries Jennifer Bazeley, Miami University Libraries Introduction Number of article search results on “ERMs”: 300 +  http://www.flickr.com/photos/macinate/2039579864/ Number of article search results on “Next Generation Catalogs”:  140 + Number of super-amazing, out-of-the-box-fabulous, awesomely-intuitive library software packages available for purchase:  . . . ? Overview Wayne State University / Miami University Environment & Staffing Tools Need  Types Training Use Wayne State: Environment & Staffing  FTE 23,873  $9.5 million materials budget (FY13)  250 staff in libraries Major Library Re-Org in summer 2011  Re-Org Ongoing! Wayne State: Need for Tools  Acquisitions Department Was 8, now 4  Increase in E-resource workflow  Proficiency in web interfaces  Proficiency in Excel  Need for better workflow tracking  ERM not used for workflow, looked for other tools  Project management currently a priority Wayne State: Types of Tools Acquisitions & E-Resources Workflow  Internal Listserv (AskTS)  UKSG Transfer   Trello  Google Spreadsheet  Communication  Blog software UKSG Transfer Using Trello Communication at WSLUS Wayne State: Types of Tools Library Wide  Professional Productivity  Apps – Remember the Milk, Evernote  Project Portfolio Management  Google Spreadsheet  LibGuide  Collection Development (under construction)  Using the Evernote App Using the RTM App Project Portfolio Management  Wayne State: Tools & Staff Training  Group One on One On Their Own  Accelerate – University Provided Online modules Miami University:  Environment & Staffing  4-year public institution primarily undergraduate  FTE 16,500  $3.5 million materials budget (FY13)  94 staff in libraries  44 librarians 51 classified staff  Miami University:  Need for Tools   Technical Services Department Was 18, then 15, then 9.5, now 11.5  Physical re-organizations / Staff duties mashup  Documentation  Intra-departmental communication  Communication  Tech services / Public services Workflow & Efficiency  E-resources admin  ILS migration Miami University: Types of Tools  Documentation:  PBWiki  Communication:  LibGuides  RSS Tools: WordPress Blog / Yahoo Pipes  Google Docs, Forms   E-Resource Workflows:  KeePass Password Safe  ILS Efficiency  PDF Creator  EBSCOnet Tech Services PBWiki TS PBWiki: Serials Procedures TS PBWiki:  Embedded Google Calendar  Tech Services LibGuide Tech Services  LibGuide: Yahoo Pipes TS LibGuide: Embedded Google Form Google: Form Spreadsheet TS LibGuide:  Embedded Google Spreadsheet TS LibGuide:  Link to Google Spreadsheets KeePass Password Safe PDF Creator Old Budget Report (E-Mail) New Budget Report: PDF EBSCOnet Miami University:  Tools & Staff Training  Documentation  Group Training One-on-one  Experimentation Links Trello https://trello.com/  UKSG Transfer http://etas.jusp.mimas.ac.uk/  Evernote http://evernote.com/  Remember the Milk http://www.rememberthemilk.com/  Google Calendar https://www.google.com/calendar  Google Docs  (includes forms & spreadsheets) http://docs.google.com/  PBWiki http://pbworks.com/   LibGuides http://springshare.com/libguides/  Yahoo Pipes http://pipes.yahoo.com/pipes/  WordPress http://wordpress.org/  KeePass Password Safe http://keepass.info/  PDF Creator http://www.pdfforge.org/pdfcreator  EBSCOnet http://www.ebsconet.com/   Additional Tools  Blogger (blog software)  Mendeley (ref manager)  Vimeo (videos)  Jing (screenshot/screencast)  GIMP (image editor)  MediaWiki (Wiki software)  LastPass (password manager)  OpenOffice (software suite)  Slideshare (presentation manager)  Filezilla (ftp software)  Zoho Creator (database software)  Dropbox (cloud storage)  Github (software management)  Subscription agent software (SwetsWise, EBSCOnet)  Microsoft Excel / Access  Course Management Software (Moodle, Sakai, Blackboard)  Open Source ERMS  ERMes (University of Wisconsin-La Crosse)  CORAL (University of Notre Dame)   Bibliography  Beals, Nancy.  “Transformation of Acquisitions at Wayne State”.  Against the Grain (April 2013), publication forthcoming.  Bazeley, Jennifer W. and Becky Yoose.  “Technical Services Transparency:  Using a LibGuide to Expose the Mysteries of Technical Services”.  Library Resources & Technical Services, v. 57, no. 1 (2013), publication forthcoming.  Murray, Adam.  “Electronic Resource Management 2.0:  Using Web 2.0 Technologies as Cost-Effective Alternatives to an Electronic Resource Management System”.  Journal of Electronic Resources Librarianship, v. 20, no. 3 (2008), p. 156-168.  Vinopal, J.  “Project Portfolio Management for Academic Libraries: A Gentle Introduction”.  College & Research Libraries, v. 73, no. 4 (2012), p. 379-389.   Walker, Mary.  “E-Resource Statistics:  What to Do When You Have No Money”.  Journal of Electronic Resources Librarianship, v. 21, no. 3-4 (2009), p. 237-250.  Watson, Jennifer, Dalene Hawthorne, and Susan Wishnetsky.  “ERM on a Shoestring:  Betting on an Alternative Solution”.  Serials Librarian, v. 54, no. 3-4 (2008), p. 245-252. Nancy Beals Coordinator for Acquisitions & Electronic Resources Wayne State University Libraries am4886@wayne.edu Jennifer Bazeley Head, Collection Access & Acquisitions Miami University Libraries bazelejw@miamioh.edu 

E-Resources, E-Reality

http://sc.lib.miamioh.edu/bitstream/2374.MIA/5116/1/erl2013_eresourcesereality.pdf

E-Resources, E-Reality

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