Effective collaboration between archives and technical services increases the discoverability of special collection materials. Archivists at a medium-sized institution had been using Archive-It to collect websites for a few years, but the information was isolated in a separate platform and wasn’t effectively marketed to users. Working together, the team of archivists and technical services librarians incorporated the website collections into the discovery layer. Metadata was added at the seed level and indexed on a single, user-friendly platform. Attendees will learn about implementing digital archive collections and explore how they can increase their visibility through marketing

Beis, Christina A.

Harris, Kayla

Shreffler, Stephanie

English

University of Dayton

University of DaytoneCommonsRoesch Library Faculty Presentations Roesch Library4-12-2019Digital Archives in the Discovery Layer: ACollaboration between Archivists and TechnicalServices LibrariansChristina A. BeisUniversity of Dayton, cbeis1@udayton.eduKayla HarrisUniversity of Dayton, kharris2@udayton.eduStephanie ShrefflerUniversity of Dayton, sshreffler1@udayton.eduFollow this and additional works at: https://ecommons.udayton.edu/roesch_fac_presentationsPart of the Archival Science Commons, and the Cataloging and Metadata CommonsThis Poster is brought to you for free and open access by the Roesch Library at eCommons. It has been accepted for inclusion in Roesch Library FacultyPresentations by an authorized administrator of eCommons. For more information, please contact frice1@udayton.edu, mschlangen1@udayton.edu.Recommended CitationBeis, Christina A.; Harris, Kayla; and Shreffler, Stephanie, "Digital Archives in the Discovery Layer: A Collaboration betweenArchivists and Technical Services Librarians" (2019). Roesch Library Faculty Presentations. 57.https://ecommons.udayton.edu/roesch_fac_presentations/57Digital Archives in the Discovery Layer: A Collaboration between Archivists and Technical Services Librarians Christina A. Beis, Kayla Harris, Stephanie Shreffler University of Dayton WEB ARCHIVINGWeb archiving is: “the process of collecting, preserving, and providing enduring access to web content”In 1997, the average lifespan of a webpage was just 44 days; in 2003 it was 100 daysThe Internet Archive has been capturing websites since 1996 to fulfill their mission: “universal access to allknowledge”Using automated bots, the Internet Archive collects around 1.5 billion internet resources per week, and thereare about 1 million captures per week from individuals using the Wayback Machine’s “Save Page Now”functionARCHIVE-IT AT UDThe University of Dayton Libraries began using Archive-It in 2015 with several distinct goals:Capture our institutional website and social media contentCapture websites related to departmental collecting missionsMarian Library - designated repository for Mariological Society of AmericaU.S. Catholic Special Collection - blogs written by American CatholicsToday, the University of Dayton Libraries uses Archive-It (https://archive-it.org/home/udayton) topreserve 565.2 GB of Internet content.THE PROCESSUDiscover is the locally branded name of University of Dayton’s EBSCO Discovery ServiceUDiscover indexes:Our classic catalogThe OhioLINK catalogOur databaseseCommons (http://ecommons.udayton.edu), our institutional repositoryUsers can access UDiscover via the custom search box on the Library's homepage, ResearchGuides, and the database listingOUR GOAL: to make our Archive-It collections discoverable via UDiscoverArchive-It collections were siloed away from other library resourcesWe wanted to improve Archive-It’s visibility and accessibility, and thus increase useA cross-departmental team within the Libraries worked on this project:Four archivistsDiscovery Services LibrarianCataloging CoordinatorDigital Projects ManagerCUSTOM COLLECTIONSubmitted an EDS Institutional Repository Database Questionnaire(http://www.tfaforms.com/301123&sa=D&source=hangouts&ust=1553198026629000&usg=AFQjCNGa8Pfz8NAG3KontDoXmsrjGWorked with an EBSCO Senior Software as a Service Catalog SpecialistMetadata from Archive-It is harvested weekly via OAI-PMHArchive-It@UD collection went live 10 days after submission with 30 recordsOriginal metadata: We enhanced our metadata with the creation of a local data dictionary based on OCLC'srecommendations  (https://www.oclc.org/content/dam/research/publications/2018/oclcresearch-wam-recommendations.pdf)for descriptive metadata for web archiving(https://www.oclc.org/content/dam/research/publications/2018/oclcresearch-wam-recommendations.pdf). Updated metadata:We updated the publication type by submitting a publication type lookup table. All items originallyappeared as academic journals. MARKETING AND PROMOTIONAccess Points:Archive-It link added to our listing of databases on website and in LibGuidesCatalog record addedWeb Archiving LibGuide createdAuto-populates in UDiscover results list based upon search termsPromotion:Blog post on Archive-It published on our library websiteShared through the University enewsletter, which reached over 19,000 subscribersPromoted on Facebook  Worked with the Libraries’ Coordinator of Marketing and Engagement to reach out to othercampus partners:University social media managersUniversity website CMS managersHosted a professional development event for librarians and staff to attend during Archives MonthUSE AND ANALYTICSCOUNTER 4 and 5 statistics are available via EBSCO Admin for the custom collectionYou can add a Google Analytics Tracking ID in Archive-It AdminGoogle Analytics Acquisition Overview Chart comparing September 2018 (blue) to October 2018 (orange)AUTHOR INFORMATIONChristina A. Beis, Discovery Services LibrarianChristina (Tina) manages the life cycle of electronic resources at University of Dayton Roesch Library, which includes access,discovery, assessment, and problem resolution. She also serves as the subject liaison and selector for Sociology, Anthropology, andSocial Work. She is a webmaster for the Academic Library Association of Ohio (ALAO) and the convener of the Southwest Ohioand Neighboring (SWON) Libraries Technical Services Special Interest Group.Kayla Harris, Librarian/Archivist, Marian LibraryKayla is the archivist for the Marian Library, a special library with materials pertaining to the Virgin Mary, at the University ofDayton. She is responsible for managing the Marian Library's archival collections including manuscripts, visual resources, andephemera. Her primary responsibilities include the arrangement and description of materials, reference services, and outreach, withthe goal of making the Marian Library's unique materials accessible.Stephanie Shreffler, Collections Librarian/Archivist, U.S. Catholic Special CollectionStephanie Shreffler is the Collections Librarian/Archivist for the U.S. Catholic Special Collection at the University of DaytonLibraries. She is the chair of the Collections Commitee for the Catholic Research Resources Alliance, and is active with the Societyof Ohio Archivists, and the Academic Library Association of Ohio. She received her Masters of Science in Information from theUniversity of Michigan School of Information.ABSTRACTEffective collaboration between archives and technical services increases the discoverability of special collection materials.Archivists at a medium-sized institution had been using Archive-It to collect websites for a few years, but the information wasisolated in a separate platform and wasn’t effectively marketed to users. Working together, the team of archivists and technicalservices librarians incorporated the website collections into the discovery layer. Metadata was added at the seed level and indexedon a single, user-friendly platform. Attendees will learn about implementing digital archive collections and explore how they canincrease their visibility through marketing.REFERENCESAshenfeld, M. (2011, November 8). The average lifespan of a webpage. [Web log post]. The Signal. Library of Congress. Retrievedfrom https://blogs.loc.gov/thesignal/2011/11/the-average-lifespan-of-a-webpage/Lohndorf, J. (2018, September 20). Archive-It access integrations. [Web log post]. Archive-It Help Center. Retrieved fromhttps://support.archive-it.org/hc/en-us/articles/360001231286-Archive-It-Access-IntegrationsMatisse, N. (2018, October). The Internet’s keepers? “Some call us hoarders - I like to say we’re archivists”. Ars Technica.Retrieved from https://arstechnica.com/gaming/2018/10/the-internets-keepers-some-call-us-hoarders-i-like-to-say-were-archivists/Perricci, A. (2015, November). Web archiving fundamentals [PowerPoint slides]. Retrieved from https://www2.archivists.org/

Digital Archives in the Discovery Layer: A Collaboration between Archivists and Technical Services Librarians

Effective collaboration between archivists and technical services librarians can increase the discoverability of special collection materials. In this panel presentation, archivists and a technical services librarian from a medium-sized institution discussed archival tools available to preserve collections of digital content and how to make the collections available universitywide.
Working together, the panelists had created a plan to integrate these collections into the discovery layer so that metadata was indexed on a single user-friendly platform. After advertising the collections, they collected usage statistics to determine impact.
Attendees had the opportunity to discuss their own digital archive collections with others and to explore how to increase the collections\u27 visibility

University of DaytoneCommonsRoesch Library Faculty Presentations Roesch Library11-2-2018Digital Archives in the Discovery Layer: ASuccessful Collaboration between Archivists andTechnical Services LibrariansChristina A. BeisUniversity of Dayton, cbeis1@udayton.eduKayla HarrisUniversity of Dayton, kharris2@udayton.eduStephanie ShrefflerUniversity of Dayton, sshreffler1@udayton.eduFollow this and additional works at: https://ecommons.udayton.edu/roesch_fac_presentationsPart of the Archival Science Commons, and the Cataloging and Metadata CommonsThis Presentation is brought to you for free and open access by the Roesch Library at eCommons. It has been accepted for inclusion in Roesch LibraryFaculty Presentations by an authorized administrator of eCommons. For more information, please contact frice1@udayton.edu,mschlangen1@udayton.edu.Recommended CitationBeis, Christina A.; Harris, Kayla; and Shreffler, Stephanie, "Digital Archives in the Discovery Layer: A Successful Collaborationbetween Archivists and Technical Services Librarians" (2018). Roesch Library Faculty Presentations. 52.https://ecommons.udayton.edu/roesch_fac_presentations/52Discovering Digital Archives: A Successful Collaboration Between Archivists and Technical Services LibrariansChristina BeisKayla HarrisStephanie ShrefflerWhy should we care about web archiving?“It is far easier to find an example of a film from 1924 than a website from 1994.” M.S. Ankerson, 2011.What Is Archive-It?“The leading web archiving service for collecting and accessing cultural heritage on the web”What is UDiscover?EBSCO Discovery Service• UD Catalog• OhioLINK Catalog• eCommons• DatabasesOur GoalTo make our Archive-It collections searchable within UDiscoverOur ProcessResearch• Who else is doing this?– Listservs– NYARC• Head, Web Archiving Program at the Frick Art Reference LibraryOur ProcessArchive-It Custom IR Database in UDiscover• EBSCO’s Senior Software as a Service Catalog Specialist• Institutional Repository Database QuestionnaireOCLC Web Archiving Guidelines & UD Data Dictionary Publication Type Look-Up Table Bɛfʞˀɛ Af˔ɛˀMetadata Clean-upBɛfʞˀɛAf˔ɛˀMarketing and Promotion• Access points• Social media• Campus partners• Staff trainingUsage Statistics• Google Analytics• EBSCO Reports & Statistics– Database Report 1 (R4)– Database Usage Report (Standard)Questions?https://ecommons.udayton.edu/roesch_fac_presentations/52

Digital Archives in the Discovery Layer: A Successful Collaboration between Archivists and Technical Services Librarians

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Digital Archives in the Discovery Layer: A Collaboration between Archivists and Technical Services Librarians

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