A letter from Barbara Sutherland to Sue Burch detailing Sutherland\u27s expenses for the SEAALL Annual Meeting

Sutherland, Barbara

English

University of Kentucky

University of KentuckyUKnowledgeScholarship Committee Committee Materials5-7-1992Letter to Sue Burch regarding use of Scholarshipfunds, May 7, 1992Barbara SutherlandRight click to open a feedback form in a new tab to let us know how this document benefits you.Follow this and additional works at: https://uknowledge.uky.edu/seaall_scPart of the Law Librarianship CommonsThis Correspondence is brought to you for free and open access by the Committee Materials at UKnowledge. It has been accepted for inclusion inScholarship Committee by an authorized administrator of UKnowledge. For more information, please contact UKnowledge@lsv.uky.edu.Repository CitationSutherland, Barbara, "Letter to Sue Burch regarding use of Scholarship funds, May 7, 1992" (1992). Scholarship Committee. 529.https://uknowledge.uky.edu/seaall_sc/529COMMONWEAL TH OF KENTUCKY DEPARTMENT OF PUBLIC ADVOCACY 1264 Louisville Road Perimeter Park West Frankfort, Kentucky 40601 May 7, 1992 Sue Burch Treasurer, SEAALL University of Kentucky Law Library Law Building Lexington, KY 40506-0048 Dear Sue, (502) 564-8006 Enclosed you will find my itemized expenses for the SEAALL annua l conference, along with my check in the amount of $63.41. I apologize for my tardiness in reporting. Callaway Gardens did not send my final bill; I finally called Ebba Jo to get the total, but I was out sick at the time and just got back to work this past Tuesday. I enjoyed the conference a great deal, learned a lot, and met many, many good people there. I am very grateful to have received a scholarship, because I could not have gone otherwise. Sincerely, ~Mte . Barbara Sutherland Librarian cc: Jean Holcomb, Chair Scholarship Committee An Equal Opportunity Employer M/F/H SEAALL Annual Conference Barbara Sutherland Itemized expenses Conference registration fee SEAALL Room - - Callaway Gardens -- 2 nights Mileage -- 483 miles at $.275 per mile* Kennel charge (2 dogs for 3 nights Dinner & tip, April 9 Total Scholarship amount advance Amount due to SEAALL $125.00 $124.76 $132.83 $ 42.00 s 12,00 $436.59 $500.00 $ 63.41 *Mileage Midway, Ky . to Callaway Gardens= 483 miles · each way . Charged one-way mileage only because shared costs with another person. Charged at federal rate of $0.275 per mile. Report from SEAALL C e.:r~ Roundtable presentation: "Coping wit oi, elXion Developaent Decisions in the Face of Budset ~ions" To routinize acquisitions and check-in acti · n~ , aany law libraries rely on standing orders and a ld:Glr..al(e~ ciaeck-in. The primary advantage to this approach is en~a::x::,em df iciency; the primary disadvantage is tha~ the items t:.::.D1i c.cae in and be paid for year after year, without being I~Y~~ by anyone vith authority to make collection decisions. The· constant stream of standing orders, e:!5.tions, and supplements does not create a problem as 3S the library has enough money to pay for everything it rec:ei As budgets get tight, however, most libraries find it ~c:a_ry to delay supplementation of some items, and to eomoe SlllllE: items altogether. For a very small library, ~ion to be made is: "What shall we cancel and what sha__ inue to update?" For the larger library, in which many ~ e ~ processes are involved in the acquisitions process, t -iiec.is~cn-making process is more complex. There, the first ques~i ~ . ~E answered aay be: "What do we subscribe to7" and t he secn:n3 .ay be: "Hov can we possibly evaluate every title?" In tl::.err Y table presentation, "Coping with Collection De"tC"e opaemc Decisions in the Face of Budget Reductions," Nancy Sh r----- and Elizabeth Valadie of Loyola University Law School ~Th~a...~, described the method their library has developed for ~~ those ques tions. In 1986, Loyola began careful review of s~i.:I.g o rders and supplementation by a collection develo_ - t I:'1t'llllmf.ttee ·made up of the Law Librarian, the head of public se.::-.r3.oes1 end the reference librarian. The review process has been designed to :re as --=icient as possible. As each item is received, t ~ :caJ. se.rvices personnel determine whether it is a new edition, ::.=. ited supplement, or a standing order which has not recen 2y ~ ~evi ewed. If it meets any of those criteria, the item is p]ac:?:i cin a special shelf for review by the collection deve1o,:aae.~~ lttee. Each committee member visits the shelf and n ~ hn.s €:Ir her comments on a slip inserted in each item. The -~ C<>es not have to meet unless members disagree about cont· :tfue standing order. In 1986/1987, Loyola ceased the practice order for supplementation when ordering a e. whenever a new title is ordered, the coliect:i development committee decides whether or not to order 511111P1eaentation as well. The titles which are not to be sapp1ewe'Jlfted are stamped, "Library will not receive later suppleaeat:s alert patrons that the information may not be up to date. Another cost-cutting measure, implemented in / 1989, is the addition of budget fund codes to the 1 1..bra.:icy•s ai::guisitions database. This allows staff to track speD!I" _ \ ••. t .. s ~ -1-·· supplementation, or by publisher, and thus "red flag" titles for which supplementation costs are especially high. In the last two years, librarians at Loyola have been taking a - careful look at Clark Boardman Callaghan and Warren, Gorham & Lamont titles -- especially those that were previously published by Lawyers Coop -- to determine whether the quality of the supplements, and their costs, are in line with former Lawyers Coop quality and costs. - -After Nancy ~· and Elizabeth's presentation, roundtable participants asked a number of questions, and discussion was lively. Several participants asked questions about other libraries' ~xperience with canceling Shepard's citations, especially the state citators. Some participants said they had canceled the state citators (except for their own, surrounding, and "important" states), and now ask their p~trons to rely on the regional citators or one of the online legal research services; the disadvantage to this is that only the state citators include citations for state statutes. Other questions concerned updating schedules for looseleaf services. Some participants said that for a number of titles they do not subscribe to updates at all, but simply purchase the titl~ anew every two to three years. Barbara Sutherland Librarian Kentucky Department of Public Advocacy 

Letter to Sue Burch regarding use of Scholarship funds, May 7, 1992

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Letter to Sue Burch regarding use of Scholarship funds, May 7, 1992

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