Seago, Kate

English

University of Kentucky

University of KentuckyUKnowledgeLibrary Presentations University of Kentucky Libraries2-2011You’ve Flipped: The Implications of e-Journals asYour Primary FormatKate SeagoUniversity of Kentucky, kseago@email.uky.eduRight click to open a feedback form in a new tab to let us know how this document benefits you.Follow this and additional works at: https://uknowledge.uky.edu/libraries_presentPart of the Library and Information Science CommonsThis Presentation is brought to you for free and open access by the University of Kentucky Libraries at UKnowledge. It has been accepted for inclusionin Library Presentations by an authorized administrator of UKnowledge. For more information, please contact UKnowledge@lsv.uky.edu.Repository CitationSeago, Kate, "You’ve Flipped: The Implications of e-Journals as Your Primary Format" (2011). Library Presentations. 7.https://uknowledge.uky.edu/libraries_present/7You’ve Flipped: the implications of  e-journals as your primary format  By Kate Seago, University of Kentucky, Head, Acquisitions University of Kentucky Facts • ARL land grant w/ 1 campus • ILS is Voyager since 2001 • WorldCat Local as discovery tool • Linkresolver is SFX • KYVL statewide consortium • KY Largest state assisted school • Regional federal depository for KY • 24,916 FTE University of Kentucky 2005 • ARL Statistics on Resources – 25,699 (purchased e-journals) – 9,152 (full text e-journals purchased) – 4,123 (shared access & GPO titles) – 327 (electronic reference sources) – 25,061 (serial subscriptions paid) – 10,765 (serials not paid for) – 31,897 (total serials subscriptions) 78% print primary University of Kentucky 2010 • ARL Statistics on Resources – 49,429 total serial subscriptions – 46,512 e-journal subscriptions – 2,917 print subscriptions – 38,218  not purchased includes consortia, gifts and federal docs titles We have 95% of the serial subscriptions as e-only What happened? • Budget constraints forced a choice between print or online • Space for storing the print became an issue particularly as branch libraries combined • User demand generally favored the online format • University increased the number of online classes being offered Budget & Shift to E-Journals • Budget could not sustain print plus e-only • Format changes allowed us to retain content • Perpetual Access options improved (LOCKSS, Portico) • Trend where journal is only available as electronic Organizational Changes 2005 • Acquisitions – Centralized except for Law and Medical Center – Three units – Electronic Resources, Serials and Monographs – Staffing resources • 1 librarian for Electronic Resources • 5 technicians for Print Serials • 5 technicians for Monographs • 1 Department Head  Acquisitions Org Chart 2005 2005 Acquisitions Priorities • Focus was on integrating the print check-in into one process • Establishing an effective workflow between Monograph Acquisitions and Access Management • Moving Federal Document Check- in to Acquisitions Staff • Getting permanent staff for the ER unit besides the librarian 2006 Electronic Resource Priorities • Get SFX linkresolver running • Establish an effective workflow for moving materials from print to e-only which includes updating the acquisitions and cataloging records • Pull the various license documentation together into one central location 2006 Strategic Decisions • SFX is our record of e-journal holdings • SFX A-Z list is the public view for e-journals • Electronic Resource list for databases and e-books • Voyager catalog will include records for primarily subscribed and stable electronic resources. Library Homepage Changes in Print Serials • Use the Voyager check-in module to full advantage • Use students assistants for check-in of journals • Move from hand written labels to printed labels • Provide good documentation • Be prepared to be flexible about tasks  Changes in Claiming • Use an Access Report from Voyager • Reduce number of times an item is claimed • Close out claims after reasonable period • One time project to replace missing issues • Notify Binding when claims will not be filled   Keep Information Flowing • Notify Binding or branches when last issues arrive • Notify Cataloging and Metadata when records need to be closed out or updated • Receive information back and complete the process • Tracking the complicated close out process  Changes for Federal Docs • Develop good documentation and forms • Reduce print and microform copies • Integrate with serials workflow • Develop familiarity with federal documents within Acquisitions • Move activities to student assistants when possible  Changes in Monographs • Copy cataloging handled in Acquisitions • Increased shelf ready books • Increased approval plans • Decrease credit card orders • Tested software and looked at various workflow options • Began handling title by title e-books  Changes in Electronic Resources • Establish a workflow to identify titles for Access Management needing catalog records • Establish centralized location for licenses • Migrate data from the old EJAG database to SFX • Improve accuracy of acquisitions records in Voyager Staffing Changes 2006 to 2009 • Moved Library Technician position from Monograph Acquisitions to Cataloging and Metadata Unit – Increase resources for providing cataloging records in Voyager • Added Senior Library Technician to Electronic Resources – Started work on a database for staff to improve the information readily available on electronic resources  Licenses are Organized • University requires a license for each electronic resource purchased • Establish a single known spot • Started spreadsheet with accession number • Scan all the licenses  Database 2009 • ERM was not feasible • Access database to help library staff track information on e-resources • License information • Renewals • Packages • Platforms  • Logins & Passwords Medical Center Merger 2010 • Discussion underway in 2009 • Majority of journals handled by Electronic Resource Unit • Reconcile two different check-in processes • Address concerns about responsiveness • Shift staff over to Young   Acquisitions Org Chart 2010 Staffing Changes in 2011 • Move library technician to information literacy  • Move library technician position to Electronic Resources Unit • Shift handling of monographic series to Monograph Acquisitions • Hire new staff for two new positions  Current Organizational Chart Serials Review 2011 and Beyond • Format changes are no longer a significant part • Challenges of balancing packages versus individual titles • Cancellation of online titles • Providing better data to make informed decisions – Usage, ILL, Impact factor • Database goes live for staff Staff Database Unveiled  By Josh Harris  & Ed  Brown Implications for Acquisitions • Print will not be primary format • Workflows will need to be evolving and flexible • Balancing access and ownership • Staff will need more problem solving abilities • Increase interaction with public service and users  Implications for Acquisitions • Monograph collection has begun the shift to digital • Options  – Patron driven acquisitions – Packages, sets – Individual titles – Rentals • Will the distinction between journal and monograph hold? Implications for Acquisitions • Next Acquisitions system has to handle electronic resources whether they are books, journals, databases, collections, packages or some new form yet to be imagined • Manage contracts, licenses and usages statistics Facing these Challenges Contact Information      Kate Seago Head, Acquisitions Dept. 2-21A Young Library University of Kentucky Lexington KY 40506-0456 Tel (859) 257-0500x2120 Fax (859) 257-0508 kseago@email.uky.edu  

You’ve Flipped: The Implications of e-Journals as Your Primary Format

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You’ve Flipped: The Implications of e-Journals as Your Primary Format

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