Anoymous,

English

Texas A&amp;M Repository

The Texas A&M University System • Texas Zerle L. Carpenter, Director Agricultural College Station Extension Service Extension Family Resource Management Specialists The Texas A&M University System Replacing valuable papers lost because of fire, natural disasters or poor recordkeeping can be frus-trating. Replacement is especially critical if the pa-per is needed for filing insurance claims, verifying household inventory or certifying date of a birth, marriage or death. If you have lost any of your valuable personal papers, you may be able to replace them by contact-ing an agency on this list. How to Use the List This list is alphabetized by subject. Each .Iisting includes any special instructions for obtaining a duplicate, the agency name, location and fees (if applicable) . If you need a duplicate immediately you may wish to call the organization or agency. If you know the city where it is located, call directory assistance for the current telephone number. Who to Contact Adoption papers State agency: Texas Department of Human Re-sources; Austin, Texas; (512)441-3355 Private agency in Texas: County district clerk's office where the adoption was originally filed or the final decree issued. Also, the attorney handling the adoption, or the agency through which the adoption took place. Automobile registration Motor Vehicle Division; Austin, Texas; (512)465-7445. The more information you can provide, the quicker the response. Automobile title Motor Vehicle Division; Austin, Texas. Obtain Application for Lost Title (Form #34) from your ty tax office. Your automobile title is necessary , surance and resale. Bank notes Contact the bank issuing the note. Availability of loan papers depends on your bank's retention poli-cy. There is no guarantee of the quality of reproduc-tion. ' If the note has been paid, there is no reason to obtain a duplicate. For tax purposes, the bank will provide a statement of interest paid for the current year. Bank statements, check stubs, cancelled checks Contact the customer services department of your bank(s). Whether the records you need are available depends on how long your bank normally keeps them. Two to three years is most likely. You may have to pay for photocopying. Bank papers should always be replaced. Nation-al banks insured by FDIC are regulated by the Bank Privacy Act. The act allows you to obtain copies of any bank transactions. Bills Contact the originator of the bill for a duplicate. For Mastercharge, Visa, American Express or oil company credit cards, contact a bank or service station which handles new applications for the cor-rect address. Birth certificates For births in Texas: Bureau of Vital Statistics; Texas Department of Health Resources; Austin, Texas 78701; (512)441-3355; cost $3. For out-of-state or country, obtain a copy of: Where to Write for Birth and Death Records - U.S. and Outlying Areas. HE 20.6202 B53/978 or Where to Write for Birth and Death Certificates of U. S . . Citizens Who Were Born or Died Outside of the U. S. HE 20.6206 B53/2. These may be available at your public library or from Superintendent of Documents; U.S. Government Printing Office; Washington, D.C. 20402. t;i Print or type your letter including: • The full name of the person whose record is being requested. • His or her sex and race. • His or her parents' names, including moth s maiden name. • Month, day and year of the birth. • Place of birth (city or town, county and state; and name of hospitaJ if any). • Purpose for which you need copy. • Your relationship to the person. Certificates of deposit Contact savings and loan association where pur-chased. You will need to sign an "affidavit for lost evidence of account" before a new one is issued. Church records Contact the church. Citizenship papers Apply to the nearest immigration office (Dallas, EI Paso, Harlingen, Houston or San Antonio) be-cause the duplicate must be delivered in person. Submit application (N565) Rep/ace Certificate of Citizenship or Naturalization Papers. Cost is $5 and new photo. Credit cards As soon as possible, notify the company that the card is missing, to avoid any charges from someone else using it. Death certificates Contact the clerk's office in the county where the person died. Deeds Contact the county clerk's office where the prop-erty is located. Deed to cemetery lot Contact the local registrar, city municipal court and the city manager. Divorce records Contact the district clerk where the divorce was decreed. cation records Certification: To replace teaching, counseling or administration certification, write to the Texas Edu-cation Agency; Division of Teacher Certification; Austin, Texas 78701. There is no fee for a duplicate certificate, but the process takes 6 to 8 weeks. If verification is needed sooner, call the Texas Edu-cation Agency, report your Social Security number, and they will send a letter which you can use tem-porarilyas proof. . Diploma: Write the registrar's office at the school. Give pertinent information such as your name at time of graduation, kind of degree, and so forth. Expect to pay about $10 to $15 and wait approximately 10 weeks. Transcript: Write directly to the school. Some charge a fee. Employment records Check with previous employers for records of dates of employment and salary or wages. If you have filed with the Texas Employment Commission (TEC) within the last year, inquire in person at the nearest TEC office. Health records Call or write your family physician to obtain records of immunizations or illnesses. Household inventory Check with the insurance company which issued your homeowner's insurance policy. If an inventory has been prepared, a copy may be on file there. If no inventory has been compiled before the disaster, check with furniture stores or appliance dealers where you purchased major household items. Dealers may have receipts to verify dates and pur-chase prices. To identify other items, remember each wall of your house; list contents of drawers, cabinets and closets. Include items in the house, garage and. any outside storage areas. Insurance policies Contact your insurance agent or the company. Licenses Marriage: Contact the county clerk's office of the county in which the marriage occurred. Driver: Apply in person at the nearest Dep/ ment of Public Safety office. Identification mus supplied. Professional practice: These offices are located in Austin, Texas - Architectural Examiners Board; Board of Law Examiners; Nurse Examiners Board; Optometry Board; Teaching - (See "Education Records."); Texas Cosmetology Commission. Loan agreements Contact the party with whom the agreement was made (bank, savings and loan, SBA, friend or rela-tive, local business). Medicare card Call the nearest Social Security office; give them . your Medicare number. Social Security office must request a duplicate card from U.S. Office in Mary-land. Your card will arrive by mail in approximately 30 days. Proof of Medicare coverage is required for all claims. Membership cards Contact the organization. Military service records Contact local military office to request papers or to be directed to the proper source. Record will be on file at place of discharge or in Washington, D.C. Mortgage papers Original is always at the mortgage company along with a deed of trust until the mortgage is paid. These cannot be replaced after the mortgage is paid. Naturalization papers Apply to the nearest immigration office (See "Citizenship Papers.") because the duplicate must be delivered in person. Submit application (N565) Rep/ace Certificate of Citizenship or Naturalization Papers. Cost is $5 and a new photo. Passport Submit letter describing loss to Passport Agen-cy; Allen Center Building; Houston, Texas 77002. Pension plan records Private firm: Contact the company. Federal government: Contact Office of Person-I Management; U.S. Civil Service Commission; Jau of Retirement; Insurance and Occupation Health; Washington, D.C. 20415. State government: Teacher Retirement, 1001 Trinity, Austin, Texas 78701. Personal: Contact company holding the IRA, Keogh plan or annuity. Safe deposit key and records Contact savings and loan or bank. You must pay the cost of drilling your box open and sign a contract to release the box to the bank. Savings passbook Contact the bank or savings and loan. You may have to sign an "affidavit for lost evidence of ac-count." Social Security card Contact local Social Security office. Provide identification and Social Security number. Stocks and bonds certificates Notify your broker, transfer agent, company or bank. A bonding agency must be contacted to pur-chase a "lost instrument security" bond at $10 per $1000 of current market value. The value of the "lost instrument security"-bond may be twice the value of the lost security. Tax return Call the Internal Revenue Service (IRS) toll free at 1-800-492-4830. Ask for form #4506, Request for Copy of Tax Form. One form is needed for each year's return requested. For example, to obtain 5 year's returns, ask for five copies. Ma(;)he forms to the IRS service center where they were originally filed. If you have · always lived in Texas, mail the forms to the Austin address listed on them. IRS will send copies of the returns and a bill of $1 for copying the first page of each return plus 10¢ for each additional page. Title policy Contact the title company holding the policy. Title policy does not need to be replaced if mortgage is paid unless property is offered for sale. Use and care booklets for appliances Contact local dealers for the specific brands of appliances. Determine the model number of your appliance and request a use and care booklet for that model. If the dealer cannot provide a booklet, request the address of the manufacturer and write directly to them. U.S. Savings Bonds If you know the serial numbers, visit any bank and request the appropriate form. After having the form notarized, mail it to the Federal Reserve Bank in Dallas at the address shown on the form. The Federal Reserve will stop payment on the bond and issue a new bond within 2 to 3 months. There is no charge. . If you do not know the serial numbers, ask at the bank where the bonds were purchased. If you know the month and year of purchase, the bank can search its records for the serial numbers. Most banks charge for the search. Veterans' benefit records Contact regional office or write to: Veterans' Administration; Veterans' Information Service; Con-sumer Affairs Coordinator; Washington, D.C. 20420, (202)389-2443. Warranties, guarantees Contact local businesses carrying the same brand of merchandise. Dealer may provide name and address of manufacturer. Wills Contact the lawyer who drafted the original. Al-ways keep the original, signed copy, with the lawyer a-nd the carbon copy in your sa~e deposit box. Educational programs conducted by the Texas Agricultural Exten-sion Service serve people of all ages regardless of socioeconomic level, race, color, sex, religion, handicap-or national origin. Cooperative Extension Work in Agriculture and Home Economics, The Texas A&M University System and the United States De,part-ment of Agriculture cooperating. Distributed in furtherance of the Acts of Congress of May 8, 1914, as amended, and June 30, 1914. 10M-9-82, New FRM 4 

Replacing Valuable Papers.

Texas A&M University

The Texas A&M 
University System 
• 
Texas Zerle L. Carpenter, Director 
Agricultural College Station 
Extension 
Service 
Extension Family Resource Management Specialists 
The Texas A&M University System 
Replacing valuable papers lost because of fire, 
natural disasters or poor recordkeeping can be frus-
trating. Replacement is especially critical if the pa-
per is needed for filing insurance claims, verifying 
household inventory or certifying date of a birth, 
marriage or death. 
If you have lost any of your valuable personal 
papers, you may be able to replace them by contact-
ing an agency on this list. 
How to Use the List 
This list is alphabetized by subject. Each .Iisting 
includes any special instructions for obtaining a 
duplicate, the agency name, location and fees (if 
applicable) . 
If you need a duplicate immediately you may 
wish to call the organization or agency. If you know 
the city where it is located, call directory assistance 
for the current telephone number. 
Who to Contact 
Adoption papers 
State agency: Texas Department of Human Re-
sources; Austin, Texas; (512)441-3355 
Private agency in Texas: County district clerk's 
office where the adoption was originally filed or the 
final decree issued. Also, the attorney handling the 
adoption, or the agency through which the adoption 
took place. 
Automobile registration 
Motor Vehicle Division; Austin, Texas; (512)465-
7445. The more information you can provide, the 
quicker the response. 
Automobile title 
Motor Vehicle Division; Austin, Texas. Obtain 
Application for Lost Title (Form #34) from your 
ty tax office. Your automobile title is necessary 
, surance and resale. 
Bank notes 
Contact the bank issuing the note. Availability of 
loan papers depends on your bank's retention poli-
cy. There is no guarantee of the quality of reproduc-
tion. ' 
If the note has been paid, there is no reason to 
obtain a duplicate. For tax purposes, the bank will 
provide a statement of interest paid for the current 
year. 
Bank statements, check stubs, 
cancelled checks 
Contact the customer services department of 
your bank(s). Whether the records you need are 
available depends on how long your bank normally 
keeps them. Two to three years is most likely. You 
may have to pay for photocopying. 
Bank papers should always be replaced. Nation-
al banks insured by FDIC are regulated by the Bank 
Privacy Act. The act allows you to obtain copies of 
any bank transactions. 
Bills 
Contact the originator of the bill for a duplicate. 
For Mastercharge, Visa, American Express or oil 
company credit cards, contact a bank or service 
station which handles new applications for the cor-
rect address. 
Birth certificates 
For births in Texas: Bureau of Vital Statistics; 
Texas Department of Health Resources; Austin, 
Texas 78701; (512)441-3355; cost $3. 
For out-of-state or country, obtain a copy of: 
Where to Write for Birth and Death Records - U.S. 
and Outlying Areas. HE 20.6202 B53/978 or Where 
to Write for Birth and Death Certificates of U. S . 
. Citizens Who Were Born or Died Outside of the U. S. 
HE 20.6206 B53/2. These may be available at your 
public library or from Superintendent of Documents; 
U.S. Government Printing Office; Washington, D.C. 
20402. 
t;i 
Print or type your letter including: 
• The full name of the person whose record is being 
requested. 
• His or her sex and race. 
• His or her parents' names, including moth s 
maiden name. 
• Month, day and year of the birth. 
• Place of birth (city or town, county and state; and 
name of hospitaJ if any). 
• Purpose for which you need copy. 
• Your relationship to the person. 
Certificates of deposit 
Contact savings and loan association where pur-
chased. You will need to sign an "affidavit for lost 
evidence of account" before a new one is issued. 
Church records 
Contact the church. 
Citizenship papers 
Apply to the nearest immigration office (Dallas, 
EI Paso, Harlingen, Houston or San Antonio) be-
cause the duplicate must be delivered in person. 
Submit application (N565) Rep/ace Certificate of 
Citizenship or Naturalization Papers. Cost is $5 and 
new photo. 
Credit cards 
As soon as possible, notify the company that the 
card is missing, to avoid any charges from someone 
else using it. 
Death certificates 
Contact the clerk's office in the county where the 
person died. 
Deeds 
Contact the county clerk's office where the prop-
erty is located. 
Deed to cemetery lot 
Contact the local registrar, city municipal court 
and the city manager. 
Divorce records 
Contact the district clerk where the divorce was 
decreed. 
cation records 
Certification: To replace teaching, counseling or 
administration certification, write to the Texas Edu-
cation Agency; Division of Teacher Certification; 
Austin, Texas 78701. There is no fee for a duplicate 
certificate, but the process takes 6 to 8 weeks. If 
verification is needed sooner, call the Texas Edu-
cation Agency, report your Social Security number, 
and they will send a letter which you can use tem-
porarilyas proof. . 
Diploma: Write the registrar's office at the 
school. Give pertinent information such as your 
name at time of graduation, kind of degree, and so 
forth. Expect to pay about $10 to $15 and wait 
approximately 10 weeks. 
Transcript: Write directly to the school. Some 
charge a fee. 
Employment records 
Check with previous employers for records of 
dates of employment and salary or wages. If you 
have filed with the Texas Employment Commission 
(TEC) within the last year, inquire in person at the 
nearest TEC office. 
Health records 
Call or write your family physician to obtain 
records of immunizations or illnesses. 
Household inventory 
Check with the insurance company which issued 
your homeowner's insurance policy. If an inventory 
has been prepared, a copy may be on file there. If 
no inventory has been compiled before the disaster, 
check with furniture stores or appliance dealers 
where you purchased major household items. 
Dealers may have receipts to verify dates and pur-
chase prices. To identify other items, remember 
each wall of your house; list contents of drawers, 
cabinets and closets. Include items in the house, 
garage and. any outside storage areas. 
Insurance policies 
Contact your insurance agent or the company. 
Licenses 
Marriage: Contact the county clerk's office of the 
county in which the marriage occurred. 
Driver: Apply in person at the nearest Dep/ 
ment of Public Safety office. Identification mus 
supplied. 
Professional practice: These offices are located 
in Austin, Texas - Architectural Examiners Board; 
Board of Law Examiners; Nurse Examiners Board; 
Optometry Board; Teaching - (See "Education 
Records."); Texas Cosmetology Commission. 
Loan agreements 
Contact the party with whom the agreement was 
made (bank, savings and loan, SBA, friend or rela-
tive, local business). 
Medicare card 
Call the nearest Social Security office; give them 
. your Medicare number. Social Security office must 
request a duplicate card from U.S. Office in Mary-
land. Your card will arrive by mail in approximately 
30 days. Proof of Medicare coverage is required for 
all claims. 
Membership cards 
Contact the organization. 
Military service records 
Contact local military office to request papers or 
to be directed to the proper source. Record will be 
on file at place of discharge or in Washington, D.C. 
Mortgage papers 
Original is always at the mortgage company 
along with a deed of trust until the mortgage is paid. 
These cannot be replaced after the mortgage is 
paid. 
Naturalization papers 
Apply to the nearest immigration office (See 
"Citizenship Papers.") because the duplicate must 
be delivered in person. Submit application (N565) 
Rep/ace Certificate of Citizenship or Naturalization 
Papers. Cost is $5 and a new photo. 
Passport 
Submit letter describing loss to Passport Agen-
cy; Allen Center Building; Houston, Texas 77002. 
Pension plan records 
Private firm: Contact the company. 
Federal government: Contact Office of Person-
I Management; U.S. Civil Service Commission; 
Jau of Retirement; Insurance and Occupation 
Health; Washington, D.C. 20415. 
State government: Teacher Retirement, 1001 
Trinity, Austin, Texas 78701. 
Personal: Contact company holding the IRA, 
Keogh plan or annuity. 
Safe deposit key and records 
Contact savings and loan or bank. You must pay 
the cost of drilling your box open and sign a contract 
to release the box to the bank. 
Savings passbook 
Contact the bank or savings and loan. You may 
have to sign an "affidavit for lost evidence of ac-
count." 
Social Security card 
Contact local Social Security office. Provide 
identification and Social Security number. 
Stocks and bonds certificates 
Notify your broker, transfer agent, company or 
bank. A bonding agency must be contacted to pur-
chase a "lost instrument security" bond at $10 per 
$1000 of current market value. The value of the "lost 
instrument security"-bond may be twice the value of 
the lost security. 
Tax return 
Call the Internal Revenue Service (IRS) toll free 
at 1-800-492-4830. Ask for form #4506, Request for 
Copy of Tax Form. One form is needed for each 
year's return requested. For example, to obtain 5 
year's returns, ask for five copies. Ma(;)he forms to 
the IRS service center where they were originally 
filed. If you have · always lived in Texas, mail the 
forms to the Austin address listed on them. IRS will 
send copies of the returns and a bill of $1 for 
copying the first page of each return plus 10¢ for 
each additional page. 
Title policy 
Contact the title company holding the policy. 
Title policy does not need to be replaced if mortgage 
is paid unless property is offered for sale. 
Use and care booklets for appliances 
Contact local dealers for the specific brands of 
appliances. Determine the model number of your 
appliance and request a use and care booklet for 
that model. If the dealer cannot provide a booklet, 
request the address of the manufacturer and write 
directly to them. 
U.S. Savings Bonds 
If you know the serial numbers, visit any bank 
and request the appropriate form. After having the 
form notarized, mail it to the Federal Reserve Bank 
in Dallas at the address shown on the form. The 
Federal Reserve will stop payment on the bond and 
issue a new bond within 2 to 3 months. There is no 
charge. . 
If you do not know the serial numbers, ask at the 
bank where the bonds were purchased. If you know 
the month and year of purchase, the bank can 
search its records for the serial numbers. Most 
banks charge for the search. 
Veterans' benefit records 
Contact regional office or write to: Veterans' 
Administration; Veterans' Information Service; Con-
sumer Affairs Coordinator; Washington, D.C. 
20420, (202)389-2443. 
Warranties, guarantees 
Contact local businesses carrying the same 
brand of merchandise. Dealer may provide name 
and address of manufacturer. 
Wills 
Contact the lawyer who drafted the original. Al-
ways keep the original, signed copy, with the lawyer 
a-nd the carbon copy in your sa~e deposit box. 
Educational programs conducted by the Texas Agricultural Exten-
sion Service serve people of all ages regardless of socioeconomic 
level, race, color, sex, religion, handicap-or national origin. 
Cooperative Extension Work in Agriculture and Home Economics, 
The Texas A&M University System and the United States De,part-
ment of Agriculture cooperating. Distributed in furtherance of the 
Acts of Congress of May 8, 1914, as amended, and June 30, 1914. 
10M-9-82, New FRM 4 


https://oaktrust.library.tamu.edu/bitstream/1969.1/127174/10/Bull1418a.pdf

Replacing Valuable Papers.

Abstract

Similar works

Full text

Available Versions

Texas A&M Repository

Texas A&M University

Replacing Valuable Papers.

Abstract

Similar works

Full text

Available Versions

Texas A&amp;M Repository

Texas A&M University

Texas A&M Repository