Workflow process utilized for uploading FIU Law Review to eCollections @ FIU Law Library institutional repository

Davis, Lisa A

Lam, Maria

Florida International University College of Law

Florida International University College of LaweCollections @ FIU Law LibraryeCollections Documents Law Library2014FIU Law Review Batch Upload WorkflowLisa A. DavisFlorida International University College of Law, lisdavis@fiu.eduMaria LamFlorida International University College of Law, mlam@fiu.eduFollow this and additional works at: http://ecollections.law.fiu.edu/documentsThis Workflow is brought to you for free and open access by the Law Library at eCollections @ FIU Law Library. It has been accepted for inclusion ineCollections Documents by an authorized administrator of eCollections @ FIU Law Library. For more information, please contact lisdavis@fiu.edu.Recommended CitationDavis, Lisa A. and Lam, Maria, "FIU Law Review Batch Upload Workflow" (2014). eCollections Documents. Paper 1.http://ecollections.law.fiu.edu/documents/1FIU Law Review Batch Upload Workflow - 1  FIU LAW REVIEW BATCH UPLOAD WORKFLOW  I) Save Batch Upload Excel file as Batch Upload – [vol].[issue] II) Fill in Excel spreadsheet:  A. Title = title • From Journal Table of Contents  • Copy/Paste from PDF file • Edit as needed for Italics and accents • Quality control – double check with TOC for accuracy B. Author  • Author 1 =  author1_fname author1_mname author1_lname author1_suffix First Name Middle Name or Initial (if available) Last Name (with hyphen, if hyphenated) Jr., Sr., or similar (most likely will not have)  • Similarly fill in for author2, author3, author4 (if there is more than one author) • TOC, Editorial Board, and Publisher do not have authors, leave blank  C. Author Institution = author1_institution • TOC, Editorial Board, and Publisher do not have institutions, leave blank • Get institutions from footnote 1 of each document in journal • Institution includes non-educational institutions, ie. United States Supreme Court, Apple Computers, Inc., etc. • If no institution listed, leave blank • If student, leave blank; identify student by type of document – Comments – or by language in footnote 1 (“JD candidate” or “JD recipient” or similar) • When in doubt, leave it blank  D. Disciplines = disciplines • Law; Other Law • Fill in column to last row inputted with “Law; Other Law” • Suggest doing as last step  E. Document Type = document type • Use this this list for document types; only write as written in this list frontmatter = Front matter (TOC, Editorial Board, Publisher) FIU Law Review Batch Upload Workflow - 2  message = Message from the Editor colloquy = Colloquy introduction = Introduction symposium = Symposium micro_symposium=Micro Symposium article = Article bookreview = Book Review comments = Comment student_notes = Student Note • Front Matter = TOC, Editorial Board, Publisher • Use Table of Contents to classify the Document Type • “Introduction” always is an Introduction (from Title of document) • “Article” below “Symposium” – these are “Articles”  F. First Page = fpage • First page of document in journal • Take from Table of Contents • Do as last step (easier, maybe)  G. Publication Date = publication_date • Format is MM/DD/YYYY • Use first date of season for that year; look up on internet  H. Season = season • Use season of journal  III) Dropbox  *process for uploading to Dropbox and adding public URL to corresponding column/cells in Excel*  A. Login to Dropbox (www.dropbox.com) using eCollections credentials  B. Create new folder in Dropbox • Top right icon  • Name Folder using convention “FIU Law Review [vol].[issue]”  C. Upload PDF files to Dropbox • Open newly created folder in Dropbox • Drag/drop files or upload using Dropbox upload tools FIU Law Review Batch Upload Workflow - 3   • Ensure adding same [vol].[issue] PDF files to corresponding Dropbox folder  D. Make Folder “Public” • Drag/Drop Folder into “Public” Folder in Dropbox   E. Copy/Paste URL of public PDFs into corresponding cell in Excel files  1. Open “Public” Folder in Dropbox 2. Hover over file 3. Right click with mouse to show options 4. Select “Copy Public Link”  5. Ctrl+C to copy link FIU Law Review Batch Upload Workflow - 4   6. Go to Excel file for [vol].[issue] 7. Ctrl+V to paste link into corresponding column/cell “fulltext_url” – Column 2 

FIU Law Review Batch Upload Workflow

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Florida International University College of Law