Meeting report from the University Faculty Assembly Academic Affairs Committee\u27s Library Sub-committee meeting at the University of New England

Kenyon, Bethany

English

University of New England

University of New EnglandDUNE: DigitalUNEUFA AAC Library Sub-committee Meeting Minutes Library Services Reports10-2017UFA AAC Library Sub-committee MeetingMinutes, October 2017Bethany KenyonUniversity of New England, bkenyon@une.eduFollow this and additional works at: http://dune.une.edu/libserv_ufaminPart of the Higher Education Administration Commons, and the Library and InformationScience CommonsThis Article is brought to you for free and open access by the Library Services Reports at DUNE: DigitalUNE. It has been accepted for inclusion inUFA AAC Library Sub-committee Meeting Minutes by an authorized administrator of DUNE: DigitalUNE. For more information, please contactbkenyon@une.edu.Recommended CitationKenyon, Bethany, "UFA AAC Library Sub-committee Meeting Minutes, October 2017" (2017). UFA AAC Library Sub-committeeMeeting Minutes. 35.http://dune.une.edu/libserv_ufamin/35UFA AAC Library Subcommittee Meeting Minutes Wednesday, October 25, 2017 1 – 2 p.m. CETL video conference rooms: Decary 45 & Hersey 305  Present: Bethany Kenyon (chair), Andrew Golub, Richard Parent, David Sandmire, Patricia Long, Sally McCormack Tutt, Nancy Simpson, Stuart Damon, John Redwanski, Gurkishan Chadha; Visiting: Sonya Durney, Richard Mathaisen  Other Members: Kaushik Dutta, Olga Slasten LaPlante, Eileen Dunfey, Lane Clarke  Introductions & New library staff introduction  Sonya Durney, Research and Teaching Librarian at Ketchum Richard Mathiasen, Information Desk Coordinator at Ketchum (Jenna Davis, not attending, Office Manager for Libraries)  New model team environment Fully implemented in June, fully staffed in August. New job descriptions reflect continued attention to customer service, e.g.: User Experience Librarian, Online Research and Teaching Librarian (Cadence Atchinson’s new role). New Associate Deans roles: Beth Dyer and Stew Maclehose. Liaisons expansion – new web page lists liaisonships/contact information. Utilizing Microsoft Teams for open communication.  One Book Many Conversations: 1984 collaboration Nation/world-wide; collaboration with Matthew Anderson from English Dept; 5 Library Services moderators, 7 library-staffed or -based events (2 off campus), books handed out. Q: Will the libraries be holding/participating in further events like this? A: Library staff will be discussing it; this particular event’s timing may not be ideal for UNE community, but definitely a ‘book club’ -style series makes sense coming from the libraries – ideally somehow embedded in curriculum. Q: Do the libraries want suggestions from members of the committee for books to base these events around? A: Absolutely; all faculty input welcome on this type of project, and will be solicited – again, particularly if there’s a way to tie into curriculum.  Virtual Reality empathy project extension Received continuation grant from NIH/NNLM NER for extension of project. Piloting it with the PA and PT programs this year, then will open it up for any programs that are interested. If any faculty would like to try the experience, please contact librarians Barb Swartzlander or Beth Dyer to set up a time at BC or PC. For more information on the pre-experience and post-experience assessments, please contact Marilyn Gugliucci, Director for Geriatrics Education and Research. Q: Can the equipment be checked out to be brought into college spaces? A: Not yet; currently a permanent setup is the most viable method.  Q: Are we (UNE users) impacting the software? How is empathy measured? A: Developers are very interested in our feedback and our requests for future modules. Empathy has been measured in user surveys.  RefWorks Web-based reference management software; up & running, tutorials available, librarians can help, too. Available in several places on website, including SearchDatabases“R”. Q: Are use statistics available? A: Yes; request use statistics from librarian Stew Maclehose.  Facilities updates Portland Campus Art Gallery is open again and now has an elevator. Bridge between Ripich Commons and Ketchum Library is finished, will open when building does. Bush Center can now be entered directly from the library on the main floor. Ketchum main floor now has a Special Collections office/research space (prev. Reference Office).  Web site usability studies & updates Late 2015: 3 undergrads & 3 grads; tasks based around navigating Library web pages to find:  hours, contact info., articles, subject guides, library patron record, course reserves, videos, books, etc. Findings used to implement Library web pages updates throughout 2016: changed navigation tabs to action/non-jargon terms (e.g. Catalogs to Search), edited page texts (passive to active voice, clarity, consistency, reducing library jargon, updating with current services, brevity, etc.). Will run follow up test shortly. Updates and usability not just for students (new Staff/Employees page) but focus for this study and follow up was students (highest percentage of users).  User instruction Available in person from 5 Research and Teaching Librarians – for classes or one on one – just ask!  Library Resources Highlights • Kanopy – streaming video, available under Databases, all have performance rights • Special Collections: primary resources & helpful librarians available for faculty & students in Maine Women Writers Collection (MWWC), Art Galleries, Westbrook College History Collection (WCHC), New England Osteopathic Heritage Center (NEOHC), St. Francis College History Collection (SCHC), DUNE: DigitalUNE • Student textbooks are generally available for in-library use at Information Desks; also study rooms & research assistance • Interlibrary loan: don’t pay—check with the library first • Database previews available from top of Databases by Title pages – please send feedback; if you’d like to preview resources, let us know • Materials requests: ask us; we’ll do our best to help support your and your students’ curricular needs  Questions?  Is there/why is there not a program to make universal, discounted software packages available for UNE faculty, students, and staff on personal computers? Currently seems to be treated as a luxury or a task for community members to pursue on their own, but this shouldn’t be the case; uniform software is necessary for daily interoperability.  This question will be sent to ITS to determine whether a program exists and/or whether/how one could. 

UFA AAC Library Sub-committee Meeting Minutes, October 2017

University of New EnglandDUNE: DigitalUNEUFA AAC Library Sub-committee Meeting Minutes Library Services Reports10-2018UFA AAC Library Sub-committee MeetingMinutes, October 2018Bethany KenyonUniversity of New England, bkenyon@une.eduFollow this and additional works at: https://dune.une.edu/libserv_ufaminPart of the Higher Education Administration Commons, and the Library and InformationScience CommonsThis Article is brought to you for free and open access by the Library Services Reports at DUNE: DigitalUNE. It has been accepted for inclusion inUFA AAC Library Sub-committee Meeting Minutes by an authorized administrator of DUNE: DigitalUNE. For more information, please contactbkenyon@une.edu.Recommended CitationKenyon, Bethany, "UFA AAC Library Sub-committee Meeting Minutes, October 2018" (2018). UFA AAC Library Sub-committeeMeeting Minutes. 37.https://dune.une.edu/libserv_ufamin/37UFA AAC Library Subcommittee Meeting 10/31/18 - Notes  Attending: Bethany Kenyon (chair), Patricia Long, Tessie Stansbury, Nancy Simpson, Richard Peterson, Stew MacLehose, Elizabeth Dyer, Emily Dornblaser  Library Events since spring meeting:  • MWWC Conference • Donna M. Loring Lecture – Wabanaki Basketmaking  • Art galleries spring/summer/fall exhibits (PC & BC) – new show at PC reception 11/8 • Virtual Reality open house at BC (PC in future) – Oculus Rift + Embodied Labs empathy software available for faculty to test; COM, PA, Nursing, and PT students have used it. • Paywall screening (Full movie: https://vimeo.com/273358286) – re: open access publishing; Beth noted recent European push toward “Plan S” for open access publishing (article here) • Frankenreads (Frankenstein book discussions) at both libraries on 10/30 • Archives Fair 10/18; October is archives month; libraries have 6+ special collections available for research • Make Shift Coffee House (Race conversation)  Library scholarship:  Beth Dyer, Barb Swartzlander, and Marilyn Gugliucci's VR article published; Bethany Kenyon @ NLM in DC for Research Management course; Sonya Durney @ National Library Legislative Day in Washington DC; Amanda Leen @ UXLibs 2018 in Sheffield, England; Beth Dyer @ Medical Library Association in Georgia; Amanda Leen presented at Maine Library Association (UX presentation), Cadence Atchinson presented at MLA (ME Libraries Engage & Lead experience), Sonya Durney led marketing and academic interest groups discussions at MLA, Cadence Atchinson & Sonya Durney served on MLA planning committee.  Services/Updates:  • Chat service continues based in library web pages; staffed M-F 8-8 + Sunday afternoons (FAQs and Ask a Librarian always available); good utilization from patrons so likely to continue • Every academic department has an assigned Library Liaison who is eager to partner with and support their department  • Librarians want to hear from faculty what resources they find useful and are always open to suggestions/requests for materials to support the curriculum • Facilities updates: Ketchum Information Desk & main floor space updated due to new flow through library from Ripich Commons (tile, shuffled computers, service desk facing traffic), new Ketchum study furniture added to upper floor per student requests. • Library web pages redesign begun; originally in tandem w/UNE site redesign but will likely be complete ahead of UNE pages (possible summer 2019 implementatino); intent is to streamline access to library materials/services • Change in databases (Digital Maine Library) – ME state databases moved from Ebsco to Gale • DUNE materials update; most recent additions include CGPS student materials; reminder that DUNE is repository for UNE community – faculty should keep it in mind as a mechanism for collecting and disseminating their own and their students’ works. • Ongoing Library ‘New Model’ environment (flat structure, function and project –based working groups) and use of Microsoft Outlook Teams to increase transparent communication; 10 at 10 implementation (10 minutes at 10 a.m. daily staff gathering to document current projects/goals) Questions: Emily wondered whether library staff was capturing student assessment information on the co-curricular events we hosted. Librarians do typically gather statistics for these events, but not pre- and post- assessment information. Rick wanted to know if there is tracking embedded in research instruction given by librarians – e.g. is there a mechanism to know whether students are utilizing the instruction? Beth noted that one of the better methods for accomplishing this is to structure an assignment around the research instruction. Bethany noted that there might be a method for tracking if instruction material is made available specifically to students through their Blackboard course management system, but we do not track user movements through library resources. Rick wondered whether the Virtual Reality equipment was available for members outside the UNE community to trial; Beth noted that folks outside the UNE community have already done so, and others are welcome. Barb Swartzlander is the contact on the BC, Beth Dyer on the PC. Rick thought other groups on campus would be interested in learning about Library Services’ experience implementing a flat, team-based structure. Library staff does intend to share their experience, but is currently reviewing the model for improvement/feedback, and thought wide dissemination might be premature. We are early implementers of the Microsoft Teams software, however, and would be happy to share our experiences with that. Emily noted that it would be useful if the libraries could find a forum for regularly highlighting its resources, as there are many, many interesting and useful resources, but likely not many faculty have a good handle on how much/what the libraries offer.   

UFA AAC Library Sub-committee Meeting Minutes, October 2018

https://dune.une.edu/cgi/viewcontent.cgi?article=1034&amp;context=libserv_ufamin

UFA AAC Library Sub-committee Meeting Minutes, October 2017

Abstract

Similar works

Full text

Available Versions

University of New England

University of New England