Janoski-Haehlen, Emily M.

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Law Faculty Publications Law Faculty Presentations and Publications
3-2012
Mastering PDF: Tips & Tools for Creating PDF
Documents
Emily M. Janoski-Haehlen
Valparaiso University School of Law
Follow this and additional works at: http://scholar.valpo.edu/law_fac_pubs
Part of the Law Commons
This Article is brought to you for free and open access by the Law Faculty Presentations and Publications at ValpoScholar. It has been accepted for
inclusion in Law Faculty Publications by an authorized administrator of ValpoScholar. For more information, please contact a ValpoScholar staff
member at scholar@valpo.edu.
Recommended Citation
Emily M. Janoski-Haehlen, Mastering PDF: Tips & Tools for Creating PDF Documents, Cincinnati Bar Association Report, Mar. 2012, at
12.
12 l March 2012 CBA REPORT   www.CincyBar.org
tech tip  
P
By Emily M. Janoski-Haehlen
Portable Document Format (PDF) is the de facto standard for the secure and reliable distribution 
and exchange of electronic documents 
and forms and creating professional 
PDF documents has become easier than 
ever. There are web services, computer 
software applications, and printer sub-
systems that allow the user to create PDF 
documents from scanned paper docu-
ments and other file formats. Using PDF 
files solves many common file-sharing 
problems, from preserving the look-and-
feel of the original document to allowing 
anyone, on any platform, to view, navi-
gate, and print documents using the free 
Adobe Acrobat Reader.
Tip 1: Before you purchase a PDF 
converter or download a program, check 
to see if the software that you already 
have installed on your computer has a 
PDF converter. For example, Microsoft 
Office 2010 programs, including Word, 
Excel, and PowerPoint, allow you to save 
files as PDF documents. You can open 
any word document and click “Save As” 
and then choose file type PDF. It also 
allows you to choose a standard PDF or 
one minimized for smaller file size. You 
can add tags, a title, and an author to the 
PDF. 
Tip 2: If you are simply looking to 
purchase a program that offers every 
feature available for PDF creation and 
manipulation, then Adobe X Pro is one 
of the best programs on the market. It al-
lows you to create, edit, and mark up rich 
media PDF documents. It also allows you 
to create writable or fillable PDF docu-
ments. Another great feature is it allows 
you to quickly convert PDF files to Word 
documents or Excel spreadsheets. It can 
convert part or all of a PDF document 
to Word or Excel and also allows you 
to turn scanned paper documents into 
editable Word documents using optical 
character recognition (OCR) technol-
ogy. You can purchase a copy at any local 
store that carries computer software 
or download a copy from the web (see 
sidebar). However, there are plenty of 
alternatives to purchasing a full Adobe 
software package. 
Tool 1: Web Services  
There are many commercial and free 
web sites that will convert files to PDF 
files. Most of these sites support conver-
sion from at least Microsoft Office files, 
graphics formats, web pages, and various 
other file types to PDF files. One of the 
best commercial sites is Adobe Cre-
atePDF Online. This site lets you convert 
a variety of documents into Adobe PDF 
files that anyone can view using the free 
Adobe Acrobat Reader. It also provides 
the ability to convert scanned docu-
ments to PDF and Scanned text becomes 
editable with Adobe’s optical character 
recognition (OCR) technology. There 
is a subscription fee of $9.99 per month 
or a discounted rate if you pay for a full 
year in advance. The subscription also 
gives you access to a desktop application 
that allows you to create PDF documents 
without being online. 
Neevia Document Converter eX-
Press is a free web-based service that lets 
you convert your documents into PDF 
files. Supported formats include Micro-
soft Office files, graphics formats, and 
other document formats. This site does, 
however, limit your documents to 2 MB 
per file. This site requires you to open the 
file and then you can either wait for the 
PDF to open in your browser and then 
save it or you can have it emailed to you. 
Some sites actually require you to 
upload the file to the site and then the 
site sends you the PDF via e-mail, so be 
Mastering PDF: 
Tips & Tools for Creating PDF documents
Resources for Tools in This Article
Adobe X Pro: http://www.adobe.com
Adobe CreatePDF Online: https://www.acrobat.com/createpdf/en/home.html
Neevia Document Converter eXPress: http://docupub.com/pdfconvert/
CutePDF Writer: http://www.cutepdf.com/products/cutepdf/writer.asp
Create Adobe PDF (for Mac): http://www.adobe.com
Bullzip PDF Printer: http://www.bullzip.com/products/pdf/info.php
www.CincyBar.org  March 2012 CBA REPORT l 13 
 
tech tip
careful what you upload to these sites be-
cause they can retain a copy if the terms 
and conditions allow it. 
Tool 2: Printer Subsystems Con-
verter Software
You can also download and install 
printer subsystem converters to create 
PDF files from any Windows application 
that has a print menu available. These 
printers allow you to take a document 
and save it as a PDF file by using the 
print command in any application. The 
printer then converts the existing file to 
a PDF file. 
CutePDF Writer provides a free 
version of this type of PDF converter 
software. It is very easy to install and 
easy to use. 
An Adobe PDF printer for Windows 
can also be installed as a feature on any 
application print menu. Pricing depends 
on whether or not other Adobe products 
are installed on your computer. 
For Mac users, Create Adobe PDF 
allows you to create a PDF file from any 
application using the AdobePS 8.6 Post-
Script printer driver for free. It makes 
creating PDF files on Mac OS as easy as 
printing to a printer. 
The Bullzip PDF Printer works as a 
Microsoft Windows printer and allows 
you to write PDF documents from virtu-
ally any Microsoft Windows application. 
It is free for the first 10 users and then a 
commercial license must be purchased. 
Janoski-Haehlen is the associate director of law library 
services at the Samuel P. Chase College of Law at 
Northern Kentucky University. 
DIRECTOR OF LL.M. PROGRAM
The University of Cincinnati College of Law is pleased to
announce the launch of its LL.M. program on the U.S. legal system for
attorneys who received their legal education outside the United States.
The one-year master’s degree program is designed to provide an
introduction to the U.S. legal system while allowing students to develop
knowledge in areas of study relevant to their legal practice.  Visit
http://law.uc.edu/institutes-centers/llm for more information about the
program.  We are searching for a Director for the program.
The successful candidate will:
? Provide general leadership as well as day-to-day management  of
the LL.M. program.
? Teach Introduction to US Law for LL.M. Students.
? Teach Legal Research & Writing for LL.M. Students.
? Recruit applicants and manage the admissions process.
? Coordinate marketing efforts.
? Coordinate activities of the program such as guest lectures and
visits to legal institutions.
? Serve as a resource to LL.M. students and as a liaison between
LL.M. students and other entities within the College of Law and
University at large.
? Provide academic advising to LL.M. students.
? Regularly evaluate the program for continued success and identify
areas for improvement.
? Serve as a resource to LL.M. students as they transition to our community.
Minimum qualifications:
? Applicants must have a J.D. and state bar admission, a strong
academic record, and a background demonstrating a potential for
excellence in leadership of the LL.M. program.
Preference will be given to applicants with some or all of the following:
? Experience in higher education or other organization administration.
? Foreign language skills.
? Experience living and/or traveling in a foreign country and/or
working with foreign students.
? Experience performing legal research and producing legal writing.
? Experience teaching legal research and writing.
To apply for position (212UC1582), please see www.jobsatuc.com.
The devil 
is in the data.
• Computer Forensics 
     • Electronic Data Discovery
          • Legal Document Services
onesourcediscovery.com
Contact Chris Miller for more information
513.519.2133/cmiller@onesourcediscovery.com


Mastering PDF: Tips & Tools for Creating PDF Documents

Valparaiso University

Valparaiso UniversityValpoScholarLaw Faculty Publications Law Faculty Presentations and Publications3-2012Mastering PDF: Tips & Tools for Creating PDFDocumentsEmily M. Janoski-HaehlenValparaiso University School of LawFollow this and additional works at: http://scholar.valpo.edu/law_fac_pubsPart of the Law CommonsThis Article is brought to you for free and open access by the Law Faculty Presentations and Publications at ValpoScholar. It has been accepted forinclusion in Law Faculty Publications by an authorized administrator of ValpoScholar. For more information, please contact a ValpoScholar staffmember at scholar@valpo.edu.Recommended CitationEmily M. Janoski-Haehlen, Mastering PDF: Tips & Tools for Creating PDF Documents, Cincinnati Bar Association Report, Mar. 2012, at12.12 l March 2012 CBA REPORT   www.CincyBar.orgtech tip  PBy Emily M. Janoski-HaehlenPortable Document Format (PDF) is the de facto standard for the secure and reliable distribution and exchange of electronic documents and forms and creating professional PDF documents has become easier than ever. There are web services, computer software applications, and printer sub-systems that allow the user to create PDF documents from scanned paper docu-ments and other file formats. Using PDF files solves many common file-sharing problems, from preserving the look-and-feel of the original document to allowing anyone, on any platform, to view, navi-gate, and print documents using the free Adobe Acrobat Reader.Tip 1: Before you purchase a PDF converter or download a program, check to see if the software that you already have installed on your computer has a PDF converter. For example, Microsoft Office 2010 programs, including Word, Excel, and PowerPoint, allow you to save files as PDF documents. You can open any word document and click “Save As” and then choose file type PDF. It also allows you to choose a standard PDF or one minimized for smaller file size. You can add tags, a title, and an author to the PDF. Tip 2: If you are simply looking to purchase a program that offers every feature available for PDF creation and manipulation, then Adobe X Pro is one of the best programs on the market. It al-lows you to create, edit, and mark up rich media PDF documents. It also allows you to create writable or fillable PDF docu-ments. Another great feature is it allows you to quickly convert PDF files to Word documents or Excel spreadsheets. It can convert part or all of a PDF document to Word or Excel and also allows you to turn scanned paper documents into editable Word documents using optical character recognition (OCR) technol-ogy. You can purchase a copy at any local store that carries computer software or download a copy from the web (see sidebar). However, there are plenty of alternatives to purchasing a full Adobe software package. Tool 1: Web Services  There are many commercial and free web sites that will convert files to PDF files. Most of these sites support conver-sion from at least Microsoft Office files, graphics formats, web pages, and various other file types to PDF files. One of the best commercial sites is Adobe Cre-atePDF Online. This site lets you convert a variety of documents into Adobe PDF files that anyone can view using the free Adobe Acrobat Reader. It also provides the ability to convert scanned docu-ments to PDF and Scanned text becomes editable with Adobe’s optical character recognition (OCR) technology. There is a subscription fee of $9.99 per month or a discounted rate if you pay for a full year in advance. The subscription also gives you access to a desktop application that allows you to create PDF documents without being online. Neevia Document Converter eX-Press is a free web-based service that lets you convert your documents into PDF files. Supported formats include Micro-soft Office files, graphics formats, and other document formats. This site does, however, limit your documents to 2 MB per file. This site requires you to open the file and then you can either wait for the PDF to open in your browser and then save it or you can have it emailed to you. Some sites actually require you to upload the file to the site and then the site sends you the PDF via e-mail, so be Mastering PDF: Tips & Tools for Creating PDF documentsResources for Tools in This ArticleAdobe X Pro: http://www.adobe.comAdobe CreatePDF Online: https://www.acrobat.com/createpdf/en/home.htmlNeevia Document Converter eXPress: http://docupub.com/pdfconvert/CutePDF Writer: http://www.cutepdf.com/products/cutepdf/writer.aspCreate Adobe PDF (for Mac): http://www.adobe.comBullzip PDF Printer: http://www.bullzip.com/products/pdf/info.phpwww.CincyBar.org  March 2012 CBA REPORT l 13  tech tipcareful what you upload to these sites be-cause they can retain a copy if the terms and conditions allow it. Tool 2: Printer Subsystems Con-verter SoftwareYou can also download and install printer subsystem converters to create PDF files from any Windows application that has a print menu available. These printers allow you to take a document and save it as a PDF file by using the print command in any application. The printer then converts the existing file to a PDF file. CutePDF Writer provides a free version of this type of PDF converter software. It is very easy to install and easy to use. An Adobe PDF printer for Windows can also be installed as a feature on any application print menu. Pricing depends on whether or not other Adobe products are installed on your computer. For Mac users, Create Adobe PDF allows you to create a PDF file from any application using the AdobePS 8.6 Post-Script printer driver for free. It makes creating PDF files on Mac OS as easy as printing to a printer. The Bullzip PDF Printer works as a Microsoft Windows printer and allows you to write PDF documents from virtu-ally any Microsoft Windows application. It is free for the first 10 users and then a commercial license must be purchased. Janoski-Haehlen is the associate director of law library services at the Samuel P. Chase College of Law at Northern Kentucky University. DIRECTOR OF LL.M. PROGRAMThe University of Cincinnati College of Law is pleased toannounce the launch of its LL.M. program on the U.S. legal system forattorneys who received their legal education outside the United States.The one-year master’s degree program is designed to provide anintroduction to the U.S. legal system while allowing students to developknowledge in areas of study relevant to their legal practice.  Visithttp://law.uc.edu/institutes-centers/llm for more information about theprogram.  We are searching for a Director for the program.The successful candidate will: Provide general leadership as well as day-to-day management  ofthe LL.M. program. Teach Introduction to US Law for LL.M. Students. Teach Legal Research & Writing for LL.M. Students. Recruit applicants and manage the admissions process. Coordinate marketing efforts. Coordinate activities of the program such as guest lectures andvisits to legal institutions. Serve as a resource to LL.M. students and as a liaison betweenLL.M. students and other entities within the College of Law andUniversity at large. Provide academic advising to LL.M. students. Regularly evaluate the program for continued success and identifyareas for improvement. Serve as a resource to LL.M. students as they transition to our community.Minimum qualifications: Applicants must have a J.D. and state bar admission, a strongacademic record, and a background demonstrating a potential forexcellence in leadership of the LL.M. program.Preference will be given to applicants with some or all of the following: Experience in higher education or other organization administration. Foreign language skills. Experience living and/or traveling in a foreign country and/orworking with foreign students. Experience performing legal research and producing legal writing. Experience teaching legal research and writing.To apply for position (212UC1582), please see www.jobsatuc.com.The devil is in the data.• Computer Forensics      • Electronic Data Discovery          • Legal Document Servicesonesourcediscovery.comContact Chris Miller for more information513.519.2133/cmiller@onesourcediscovery.com

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Mastering PDF: Tips & Tools for Creating PDF Documents

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