A panel of presenters in this two-part webinar series shared their experiences about how academic libraries are taking the lead in developing cross-campus collaborations in establishing research data committees to spearhead institutional efforts related to data stewardship and digital projects. This interactive session lead participants through the various steps needed in order to initiate a similar effort within their institutional context.
Part 1: Building bridges and planting seeds
Learning Objectives:   Focus on early-stage efforts to build partnerships and bring key stakeholders to the table Acquire practical tips for addressing the institutional challenges involved in developing a campus-wide data committee Identify key individuals who could be instrumental in establishing a campus-wide data committe

Ippoliti, Cinthya

Julian, Renaine

Kollen, Christine E

Koshoffer, Amy E

Minor, David

Rozum, Betty

English

eScholarship@UMMS

University of Massachusetts Medical School eScholarship@UMMS National Network of Libraries of Medicine New England Region (NNLM NER) Repository National Network of Libraries of Medicine New England Region 2016-12-06 Creating a campus-wide research data services committee: The good, The bad, and The...... Part 1: Building bridges and planting seeds Cinthya Ippoliti Oklahoma State University Et al. Let us know how access to this document benefits you. Follow this and additional works at: https://escholarship.umassmed.edu/ner  Part of the Library and Information Science Commons Repository Citation Ippoliti C, Julian R, Kollen CE, Koshoffer AE, Minor D, Rozum B. (2016). Creating a campus-wide research data services committee: The good, The bad, and The...... Part 1: Building bridges and planting seeds. National Network of Libraries of Medicine New England Region (NNLM NER) Repository. https://doi.org/10.13028/bmbq-6p07. Retrieved from https://escholarship.umassmed.edu/ner/39 Creative Commons License This work is licensed under a Creative Commons Attribution-Noncommercial-Share Alike 4.0 License. This material is brought to you by eScholarship@UMMS. It has been accepted for inclusion in National Network of Libraries of Medicine New England Region (NNLM NER) Repository by an authorized administrator of eScholarship@UMMS. For more information, please contact Lisa.Palmer@umassmed.edu. Creating a campus-wide research data services committee: The good, The bad, and The…Part 1: Building Bridges and Planting SeedsCinthya Ippoliti, Renaine Julian, Amy KoshofferSetting the stage1. Institutional examples-stages of evolution but not necessarily the same ending!1. Best practice tips for initiating conversationsBuilding Strategic Partnerships in Research Data Management ServicesPerspectives from Florida State University Libraries Florida State University• R 1 Institution • $200.8 million in contracts and grants brought in by faculty in 2015• FSU Libraries ~ 44 faculty librariansBeginnings of RDM Support• 2011 - Task Force Exploring Open Access2012-2013 development of ScholComm Program• Data Research Librarian hired April 2014• Requests from Office of Proposal Development (Office of Research)• Bi-weekly brainstorming meetings (Scholarly Communication and Data Librarian)FSU’s Strozier LibraryIdentifying Stakeholders• Office of Research• Office of Proposal Development• Graduate School• Research Computing Center• Subject Librarians!Source: Igor Pancaldi, Pinterest Outreach Strategies• FOP-Op• Office of Proposal Development Newsletter• Subject Librarians• Word of Mouth! Source: https://blog.wikimedia.org/2015/04/14/single-user-login-for-all-wikis/FOP-Op: An overview• FOP-Op = Funder Open Policies Operation• Outreach “sprint” from January until April• Goals: increase awareness on campus about public access requirements and new services and support the Libraries provide around these mandatesFop-Op: The nuts and boltsFirst meeting in January 2015• Members: Data Librarian, Scholarly Communication Librarian, STEM Librarians, Medical Librarian, Outreach Coordinator, Marketing Coordinator• Activities/Work Completed: Website banner, libguide, website, marketing plan, blog post(s), slide decks, training materials for subject librariansGrowth Areas for RDM SupportMore Collaboration!• Research Data Management Working Group• New Outreach Strategies: Labs, Research Centers & InstitutesCreating a Campus Wide Steering Committee for Research ServicesA perspective from the University of CincinnatiPhoto/Andrew HigleyWhat does research look like at the University of Cincinnati?Understanding the Environment• R1 institution• 2015 - received $396,812,015 in funding• 44,338 students (5,402 graduate and professional)• Master’s Programs - (M.A., M.S., MBA, etc.) 111 • Doctoral Programs - (Ph.D., D.Sc., etc.) 79• Faculty Full Time 2,832 • Faculty Part Time 3,823• Library faculty/total staff  35/110http://www.uc.edu/content/dam/uc/about/docs/fact-sheet.pdfChallenges• History• Role of library• Relationships with and between interested parties• Previous efforts• Silos across campus• When it is effective to consolidate resources or work independentlyhttp://www.uc.edu/ucomm/photo_video/free_images.htmlSigma Sigma Commons at UCConsidering Areas of NeedUnderstanding the Environment at each level of the organization• College• Departments • Principal Investigators http://www.uc.edu/ucomm/photo_video/free_images.html• Accreditation• Resource allocation• Volume of data generated• Data back-up – lack of back-up• Data integrity issues due to research group personnel turnover • Interest in open dataEnterprise perspective and support • Interest in open data• Provost interest in Open Access/Open Data• Dean Xuemao Wang on SPARC steering committee• Provost office awards universal provider grants • Library GrantsData Carpentry workshopsELN pilot projectProvost’s Office 2006Rethinking staffing in the library and in other offices • Position of Informationists (Data Management Librarians - first hired April 2014 )• Researcher Services is in the job description• Networking - Outreach and Embedded at the same time• Hiring a Social Science and Business Informationist soon• Dual appointment in UC Office of Research  and UC Libraries (3 year MOU 50/50)• Assistant Vice President of Integrated Research / Head of DAAP Library• Dual appointment in Department of English and UC Libraries (51%/49% - 1 faculty)• Co-director of new Digital Humanities and Scholarship Center• Dual appointment between UC Digital Media Center and UC Libraries  (90%/10% - 2 faculty)• Scholarly Communication StrategistThe Beginning of Researcher Services for Data Support…• UC Libraries Strategic Initiatives (2014)• Data management has been a library-led and driven effort• Part of larger effort to build partnerships• These efforts incorporate existing partnerships such as with UC Information Technology• Initiative teams include research and teaching faculty • GIS working group of RSSI – Department of Geography faculty member• Digital Humanities – Several faculty members including a faculty member who has a joint appointment in the Department of English and UC Librarieswww.libraries.uc.edu/about/strategic-plan/teninitiatives.htmlPurpose:Define and develop a responsive, cohesive, scalable and sustainable suite of programs that support UC researchers at all levels and across all disciplines, and that integrate and complement the comprehensive scope of research programs in the evolving UC Research Hub.Objectives & Deliverables:• Define the scope and resource needs for near-term and potential long-term UC Libraries programs supporting researchers in such areas as: data management and grants consultation, analytics, visualization, coding and statistical support, GIS and public dataset support, repository and digital scholarship services• Create “research ready” spaces and technology, including key software and hardware.  Enhance the web presence, guides, online tools, classes and instruction for researchers concerning all potential components in the suite of programsUC Libraries Strategic Initiatives:Support for the UC Researcher: Developing a Suite of ProgramsOutcomes of Strategic Initiative Researcher Services for Data Support…• Environmental Survey• Data management workshops• various formats, targeted to each audience,different venues including departmental seminars• ORCID Pilot Project • Working with UCIT• Events -• COS workshop, UC Data Day 2016, GIS Day 2015/2016, Data Carpentry Workshop• Conversations with researchers on a more personal level about their data• Partnerships Building CommunityEvents• Data Day 2016 (2017 is in planning stages)• libapps.libraries.uc.edu/blogs/dataday/• Included a faculty panel and a service providers panel represented by groups that provide research data supportInitiatives• Institutional Repository• Scholar@UC scholar.uc.edu• Partnerships• Library faculty/staff serve on UCIT Research and Development Committee• Possible Research Hub Concept - One-stop for research needs By DarwinPeacock, Maklaan, CC BY 3.0, https://commons.wikimedia.org/w/index.php?curid=37438920Balancing Enterprise Solutions and Individuals’ Needs and PerspectiveThink Globally, Act Locally… and GloballyOklahoma State University• Institutional background• Data needs assessment• Action items:o Research Data Serviceso Coalition for Advancing Digital Research and EducationOklahoma State University: Institutional BackgroundOklahoma State University (OSU) has been classified as a research university with high research activity. The total student population at OSU’s primary campus in Stillwater, Oklahoma is approximately 24,000, with an undergraduate population of approximately 20,000. Edmon Low Library is the primary library on campus and is used by undergraduates, graduates, and faculty.The Research & Learning Services (RLS) division of the library includes an associate dean, ten librarians, six of which are liaisons, one is the director of the liaison program, two are directors of undergraduate/graduate student outreach, instruction and research respectively, and a First Year Experience Librarian. The division also includes an instructional developer and a faculty coordinator for Undergraduate Outreach as well as two graduate student assistants and an intern.Oklahoma State University: Data needs assessmentWorked with OSU’s office of Institutional Research and Planning to identify new and tenure-track faculty who had not yet achieved tenure, which was a total of 259 members. We interviewed 31, or 12% of the total number who could have responded to our invitation. They were from the following departments/colleges: Business, Construction Management, Design, Housing and Merchandising, Engineering, Entomology, Geology, History, Sociology, Zoology. We obtained IRB approval to contact all new and tenure-track faculty in order to schedule individualized interviews. Our research goals were as follows:1. What are faculty needs for research data support relating to data management plans, data analysis and storage, data information literacy, and research impact?2. What is the library’s role in providing some or all of those services and resources?3. Who else on campus is offering similar services and how can we create partnerships?4. What training do librarians themselves need in order to provide quality services to support these needs?Oklahoma State University: Data needs assessmentOklahoma State University: Data needs assessmentOklahoma State University: Action ItemsResearch Data Services:• Web presence: http://www.library.okstate.edu/research-support/research-data-services/• On-demand workshops: http://info.library.okstate.edu/workshops• Data information literacy training for graduate students• Faculty pilot to deposit data sets into our institutional repository, ShareOK:https://www.library.okstate.edu/collections/digital-collections/shareok/• Standardized lesson plans for the workshops that we are holding with various departments on data management planning and research impact to standardize the content we cover and ensure consistency:http://info.library.okstate.edu/c.php?g=401548Oklahoma State University: Action itemsCreate a campus-wide research data committee that would engage campus partners in the following activities: • Consulting and access to a referral network both within the libraries and across the university of dedicated experts• Centralize research data services and resources• Offer workshops and training• Ongoing researcher engagement and needs assessment• Define cyberinfrastructure planning and support• Offer programming and events such as a data forumBest practice tips1. Find champions and collaborators 2. Can’t get in to see the VP? Meet with those who report to him/her3. Try a needs assessment not only to gather information, but publicize services as well4. Start small and pilot before making a bigger moveThank you!Questions?Contact information:1. cinthya.ippoliti@okstate.edu2. rjulian@fsu.edu3. KOSHOFAE@UCMAIL.UC.EDU

Creating a campus-wide research data services committee: The good, The bad, and The......
Part 1: Building bridges and planting seeds

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Creating a campus-wide research data services committee: The good, The bad, and The...... Part 1: Building bridges and planting seeds

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