Data management plan for NSF Education and Human Resources (EHR) Innovations in Graduate Education (IGE) Program Proposa

Albertsons Library Research Data Management Team

Armstrong, Michelle

Frary, Megan E.

Llewellyn, Donna

Simmonds, Paul J.

Wenner, Julianne

English

Boise State University - ScholarWorks

Boise State University ScholarWorks Data Management Plans Data Management 2017 Data Management Plan for Graduate Identity Formation Through Teaching Michelle Armstrong Boise State University Megan E. Frary Boise State University Donna Llewellyn Boise State University Paul J. Simmonds Boise State University Julianne Wenner Clemson University See next page for additional authors Authors Michelle Armstrong, Megan E. Frary, Donna Llewellyn, Paul J. Simmonds, Julianne Wenner, and Albertsons Library Research Data Management Team This data management plan is available at ScholarWorks: https://scholarworks.boisestate.edu/dmp/3                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  IGE: Graduate Identity Formation through Teaching Wenner, Frary, Llewellyn, SimmondsDATA MANAGEMENT PLANTYPES   OF  D ATA  GENERA TED  BY  THE  PROJECT   Several types of data will be produced, gathered, and analyzed:● Demographic and census type data: All participants will be tracked in an excel database thatincludes their gender, ethnicity, and academic department. For graduate students, we will alsoinclude information on if they were the first in their family to obtain an undergraduate degree;and for faculty, we will include their academic rank.● Survey data: Surveys of all of the graduate student participants will be carried out at the start oftheir participation, at the end of their semester of participation, and then once a year during thegrant period. Our survey will be based on the survey reported on by Chermers, et. al. (2011) inthe Journal of Social Issues, 67(3). In addition, all faculty involved in the project (disciplinarycourse instructors and graduate student advisors) will be surveyed at the start of theirparticipation, at the end of their first semester of participation, and once a year for the remainderof the grant period. And, the teacher candidates who are partnered with the graduate studentparticipants will also be surveyed during their term of participation.● Interview data: A sample of each of the key populations will be chosen for interviews to probedeeper into topics surfaced from the survey data.● Course artifacts: Artifacts such as course assignments, reflections, lesson plans, and videos ofworking groups and presentations from the GCOLL course will be collected and analyzed.DATA AND METADATA STANDARDSStudent demographic data and institutional data will be provided by the Institutional Research (IR),faculty data will be provided by the academic units. Data will be made available primarily in Excelformats and from the student data warehouse. Student and faculty survey data will be gathered usingQualtrics or Google Forms and will then be exported to Excel and Word for further analysis. Data fromstudent and faculty interviews will be collected via pen and paper or in-person notetaking and transcribedinto Word documents or Excel files. For interviews that warrant the data be gathered via audio recording,the audio files will be transcribed into Word documents. Project artifacts will take a variety of forms andwill be documented in Word or Excel files (as appropriate, other formats such as PowerPoint, etc. mightbe utilized as well). All data collection activities involving human subjects will be dependent upon IRBapproval and will comply with relevant guidelines established by the Office of Research Compliance.Study-level documentation, created using the Boise State University Study-Level DocumentationREADME.TXT Template, will include at a minimum: description of the data, structure of data files, andinformation on confidentiality, access policies, or other conditions of use, and data collection methodsused. When appropriate, documentation will also include quality assurance procedures carried out,changes to data collection processes made over time, and related publications or presentations. Whereappropriate, additional codebooks and variable-level metadata will be created and stored with the relatedfiles.POLICIES FOR ACCESS, SHARING, AND RE-USEInformation collected during the grant project will include personally identifiable data. Additionally, thespecific nature of the project will make it difficult to maintain faculty and student anonymity if the datawere publicly shared. Therefore, access to all data files and related research materials will be limited toidentified project staff.Any researcher wishing to access or use the project data, whether based at Boise State or external to theuniversity, will be required to submit to the PIs a permission request via email or printed letter.NSF IGE Program (17-585) Page 1 of 2 Data Management Plan                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                            IGE: Graduate Identity Formation through Teaching Wenner, Frary, Llewellyn, SimmondsResearchers will need to note which files they would like to use, how they would like to use them, and ifthere will be any derivative materials created or published works generated based on the data.Researchers granted access will be required to comply with any confidentiality conditions or otherassurances provided during the original IRB application.De-identified research data will be more openly accessible by request to the PIs. In addition, the researchteam will be preparing presentations and publications based on this project for open dissemination. Oneof the deliverables from the project will be a virtual Guidebook which will contain all of the lessonslearned, templates, syllabi, and assignments.DATA STORAGE AND MANAGEMENTAccess will be managed by the PI in accordance with the guidelines and process detailed in the Policiesfor Access, Sharing, and Re-use section. If the PI is unable to continue to manage access to the materials,the PI will work with SCDM and OIT to create a long-term archiving plan that is consistent with this datamanagement plan.In compliance with Boise State University’s Data Classification Standard and Boise State University DataUse Guidelines, all files will be stored in a shared Boise State Google Drive folder. Google Drive is alicensed, private instance of the Google service which provides unlimited cloud-based storage withmanaged back-ups. Access will be overseen by Megan Frary and limited to PIs and authorized projectpersonnel.ARCHIVING AND PRESERVATION OF ACCESSData used to support any published research will be reviewed for possible anonymization and archivingthrough ScholarWorks. Since ScholarWorks also serves as a repository for Boise State’s publishedresearch articles, library staff will also create links between the archived data sets and published journalarticles, conference presentations, and other related scholarly works.In compliance with the Boise State's Office of Research Compliance IRB policy, all data and relatedresearch materials will be retained for three years past the completion of the grant. Codebooks andmetadata will be collected and stored with the data to ensure long-term usability. At the end of thepost-grant three year period, the PIs will work with members of the Scholarly Communications and DataManagement Group to determine if further archiving is needed and if it is possible to anonymize andmake the data publicly available at that point. If it is determined that the data can be publicly shared, thedata and research material files will be converted into non-proprietary formats and archived in anappropriate, trusted repository. Once made publicly accessible, an associated metadata record will becreated in ScholarWorks, Boise State’s institutional repository, which will help facilitate discovery andcitation of the materials.”NSF IGE Program (17-585) Page 2 of 2 Data Management Plan

Data Management Plan for Graduate Identity Formation Through Teaching

https://scholarworks.boisestate.edu/cgi/viewcontent.cgi?article=1002&context=dmp

Data Management Plan for Graduate Identity Formation Through Teaching

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