Armstrong, Michelle

Davis, Megan

Dworak, Ellie

English

Boise State University - ScholarWorks

Boise State University ScholarWorks Data Management Services The Albertsons Library 11-2019 Research Data Management Group Strategic Agenda (Fall 2019-Summer 2021) Ellie Dworak Boise State University, elliedworak@boisestate.edu Megan Davis Boise State University, megandavis3@boisestate.edu Michelle Armstrong Boise State University, michellearmstrong1@boisestate.edu Follow this and additional works at: https://scholarworks.boisestate.edu/datamanagementservices Recommended Citation Dworak, Ellie; Davis, Megan; and Armstrong, Michelle, "Research Data Management Group Strategic Agenda (Fall 2019-Summer 2021)" (2019). Data Management Services. Paper 7. Research  Data  Management  Group  Strategic  Agenda  (Fall  2019-Summer  2021)  1.  Team  Development   Activity  1.1:  Develop  guidelines  to  support  and  assess  the  behavior  and  performance  of  the  Research  Data  Management  Group’s  consultation  services.   Description:  Albertsons  Library  has  a  proven  track  record  of  effective  customer  service.  The  foundation  of  this  work  is  training  and  ongoing  assessment  based  on  established  professional  standards.  In  particular,  the  Instruction  and  Research  Services  unit  utilizes  the  Reference  and  User  Services  Association’s  Guidelines  for  Behavioral  Performance  of  Reference  and  Information  Service  Providers .  To  ensure  that  the  Library’s  Research  Data  Management  Group  is  providing  similarly  effective  service,  they  will  work  on  identifying  the  core  elements  of  providing  successful  consultation  and  support  interactions  and  develop  a  set  of  standards  similar  to  the  RUSA  guidelines.  Lead:  Michelle   Action  item  1.1.1:  Identify  core  elements  of  successful  consultations   Timeline:  Summer  2020  ● Review  previous  DMP  consultations  and  outline  positive  and  negative  elements  of  the  exchange  Action  item  1.1.2:  Develop  a  set  of  guidelines  based  on  the  best  practices/lessons  learned  from  prior  data  consultations  and  related  literature   Timeline:  Summer-Fall  2020  ● Review  any  literature  related  to  data  management  consultations,  library  consultations,  or  other  library  service  outreach  ● List  out  the  best  practices  for  data  management  consultations  based  on  prior  experiences  and  common  recommendations  by  others.   Action  item  1.1.3:  As  the  team  receives  consultation  requests,  review  those  interactions  based  on  the  guidelines,  refining  as  needed  Timeline:  Spring  2020-ongoing  Activity  1.2:  Successfully  integrate  the  new  Scholarly  Communications  and  Data  Management  Head  into  the  Research  Data  Management  Group  Description:  Albertsons  Library  is  currently  seeking  a  new  Head  of  Scholarly  Communications  and  Data  Management.  Once  identified,  that  individual  will  be  successfully  onboarded  to  the  unit  and  Research  Data  Management  Group.   Lead:  Michelle  Action  item  1.2.1.:  Generate  a  list  of  files,  folders,  and  other  resources  that  should  be  shared  with  the  new  unit  head   Timeline:  Fall  2019  Action  item  1.2.2:  Generate  a  list  of  individuals  the  new  unit  head  should  meet  with  in  regards  to  data  management  services  Timeline:  Fall  2019  Action  item  1.2.3:  Plan  a  series  of  meetings  to  explain  how  the  library’s  different  data  management  services  are  provided  Timeline:  Spring  2020  Action  item  1.2.4:  Schedule  time  during  the  regular  Data  Management  meetings  to  discuss  in  detail  the  strategic  agenda,  the  expected  outcomes,  and  strategies  we  will  use  to  accomplish  it  Timeline:  Spring-Summer  2020  Activity  1.3:  Continue  to  develop  the  library’s  Research  Data  Management  Group’s  skills  and  competencies  Description :  As  documented  in  the  previous  strategic  agenda,  the  Research  Data  Management  Group  has  continued  to  maintain  a  successful  record  of  self-development.  These  efforts  have  helped  establish  research  data  management  initiatives  requiring  progressively  more  sophisticated  knowledge  and  skills.  The  Research  Data  Management  Group  will  continue  actively  pursuing  formal  learning  opportunities  and  self-education  activities  to  fill  gaps  where  specific  knowledge  and  skills  are  needed.   Lead:  Research  Data  Management  Group  Action  item  1.3.1:  Continue  to  incorporate  into  regular  group  meetings  discussions  of  selected  articles  and  resources,  and  how  they  apply  to  our  work  Timeline :  Fall  2019-ongoing  Action  item  1.3.2:  As  needed,utilize  professional  literature  and  other  research  to  develop  and  improve  our  services  and  activities  Timeline :  Ongoing  Action  item  1.3.3:  Work  with  the  new  SCDM  unit  head  to  obtain  any  needed  training  in  order  for  them  to  fully  participate  in  the  group  Timeline :  Spring  2020-onward  Activity  1.4:  Develop  an  ability  to  explain  and  apply  descriptive,  variable-level,  structural,  and  administrative  metadata  to  specific  research  contexts.   Description :  In  order  to  communicate  the  importance  of,  and  to  provide  valuable  guidance  about,  metadata  standards,  the  Research  Data  Management  Group  will  utilize  professional  literature  and  other  resources  to  acquire  a  greater  understanding  of  various  metadata  types,  and  will  develop  and  deliver  a  workshop  for  the  Boise  State  community.  Action  item  1.4.1:  Use  regular  meeting  times  to  discuss  and  obtain  a  thorough  understanding  of  the  different  types  of  metadata.  Timeline :  Spring  2020  -  Fall  2020  Action  item  1.4.2:  Create  a  section  of  the  Research  Support  website  on  this  topic.   Timeline :  Fall  2020  -  Spring  2021  2.  Outreach/Marketing   Activity  2.1:  Revisit  outreach/marketing  goals  when  incoming  Head  of  Scholarly  Communications  &  Data  Management  is  integrated  into  the  team  based  on  capacity  of  Albertsons  Library  to  provide  direct  services  to  the  Boise  State  community.  Description :  The  Research  Data  Management  Group  has  had  preliminary  discussions  regarding  possible  outreach  and  marketing  activities  such  as  implementing  the  existing  communication  plan  and  marketing  future  workshops.  Advice  from  the  Outreach  Coordinator  has  emphasized  the  importance  of  focusing  on  the  end  user  and  how  our  services  support  their  needs.  With  this  understanding,  it  is  important  for  the  Research  Data  Management  Group  to  consider  the  capacity  of  the  Library  to  deliver  these  services.  Lead :  Research  Data  Management  Group  Timeline :  Summer  2020  3.  Education      Activity  3.1:  Create  and  test  a  program  of  action-oriented  training  sessions.   Description :  The  Research  Data  Management  Group  will  create  and  test  a  program  of  action-oriented  training  sessions  to  assist  researchers  and  faculty.  Possible  sessions  include:  metadata,  creating  a  research  presentation  poster,  writing  a  data  management  plan,  establishing  a  file  structure  for  a  research  project,  selecting  journals  for  optimal  discoverability  and  impact,  and  developing  learning  objectives  for  in-course  data  management  lessons.  Lead :  Research  Data  Management  Group  Action  Item  3.1.1:  Finalize  list  of  training  sessions  to  offer.  Timeline :  Fall  2019  Action  Item  3.1.2:  Develop  and  offer  training  sessions.  Timeline :  Spring  2020-Spring  2021  Action  Item  3.1.3:  Define  success  and  assess  training  sessions.  Timeline :  Spring  2020-Spring  2021       Activity  3.2:  Offer  training  sessions  to  library  staff  on  organizing,  naming,  and  managing  files  and  folders  Description :  The  Research  Data  Management  Group  will  offer  in-house  training  sessions  for  library  staff  and  faculty  on  data  organization,  file  naming,  and  the  active  management  of  files  and  folders.  Lead :  Megan  Action  Item  3.2.1:  Adapt  and  revise  content  from  Megan’s  2018  ILA  presentation  into  library  staff  training  session;  offer  session    once  during  Fall  2019  and  once  during  Spring  2020.  Timeline :  Fall  2019-Spring  2020  Action  Item  3.2.2:  Define  success  and  assess  training  sessions,  focusing  on  how  library  staff  use  or  don’t  use  information  learned.  Timeline :  Fall  2019-Spring  2020  4.  Tools  and  Resources  Activity  4.1:  Refine,  professionalize,  and  fully  implement  previously  developed  tools,  content,  and  resources  that  support  the  DMP  process.  Description :   Improve  the  data  management-related  content  available  to  Boise  State  researchers  by  refining  and  professionalizing  current  material  and  adding  recently  created  tools.  Examples  of  tools  already  created  or  currently  under  development  are  a  costing  guide  to  aid  researchers  in  adding  data  management-related  costs  to  their  budget  proposal  (Activity  1.5  in  the  2017-2019  Strategic  Agenda)  and  a  spreadsheet  of  data  types  to  facilitate  more  specific  descriptions  in  data  management  plans.   Lead :  Megan  Action  Item  4.1.1:  Review  and  refine  current  content  in  the  Data  Management  Planning  section.  Timeline :  Fall  2019-Spring  2020  Action  Item  4.1.2:  Fully  implement  content  in  Organizing  and  Documenting  section.  Timeline :  Summer  2020-Fall  2020      Activity  4.2:  Continue  reviewing  and  updating  the  university-specific  content  provided  through  the  DMPTool  Description :  In  the  course  of  a  DMPTool  review  in  2019  (Activity  4.3  in  2017-2019  Strategic  Agenda),  it  was  discovered  that  local  administrators  have  the  ability  to  create  additional  guidance  language  specific  to  their  institutional  research  practices.  The  Research  Data  Management  Group  will  continue  to  review  the  guidance  language  currently  in  place  and  add  or  update  it  as  necessary.    Lead :  Megan  and  Michelle  Action  Item  4.2.1:  Continue  to  revise  guidance  language  available  to  BSU  users  of  the  DMPTool.  Timeline :  Fall  2019  Action  Item  4.2.2:  Communicate  with  appropriate  stakeholders  for  additional  guidance  content  (e.g.  storage  and  security)  Timeline :  Fall  2019  Action  Item  4.2.3:  Announce  updated  functionality  of  the  DMPTool  to  those  who  have  used  the  tool  in  the  past.  Timeline :  Spring  2020   Activity  4.3:  Identify  the  best  resources  out  there  that  we  can  use  as  reference  materials  when  consulting.  (Ex.  FAIR  Data  standards,  ICPSR  guides,  etc.)  Description :  The  Research  Data  Management  Group  continues  to  seek  out  reference  materials  and  best  practice  guidance  to  assist  during  the  data  management  plan  process.  Examples  of  these  types  of  resources  include  FAIR  Data  standards  and  ICPSR  guides.  These  support  documents  will  be  collected,  organized,  and  made  available  via  the  Data  Management  website  as  links  and/or  handouts.  Lead :  Megan  Action  Item  4.3.1:  Review  current  guidance  material  and  boilerplate  language.  Timeline :  Spring  2020-Summer  2020  Action  Item  4.3.2:  Collect  additional  appropriate  guidance  material  and  add  to  the  DM  website.  Timeline :  Spring  2020-Summer  2021  5.  Develop  a  plan  to  integrate  data  visualization  services  in  the  SCDM  unit  Activity  5.1:  Identify  and  develop  a  suite  of  data  visualization  services  Description :  Ascertain  the  needs  of  Boise  State  faculty,  students,  and  staff  who  use  data  visualization  for  their  research,  classroom  instruction,  and  reporting  and  use  this  information  to  develop  a  suite  of  data  visualization  services,  including  instructional  content  and  consulting.   Lead :  Ellie  Dworak  Action  item  5.1.1:  Needs  assessment  and  program  design  Timeline :  Fall  2019-Spring  2020  ● Conduct  information  interviews  to  assess  the  data  visualization  needs  of  various  Boise  State  University  constituencies;  ● Develop  a  proposed  set  of  data  visualization  services  and  instructional  content  and  send  to  contacts  for  comment.  Iterate  until  a  preliminary  plan  has  been  completed.  Action  item  5.1.2:  Develop  consulting  services  and  instructional  content  Timeline :  Summer  2020-Fall  2020  ● Build  a  plan  to  implement  the  data  visualization  service  suite,  including  identifying  prerequisites  such  as  additional  training;  success  metrics;  and  a  timeline  ● Implement  the  plan  to  develop  each  service  and  or  instructional  content  item  in  the  service  suite.  ● As  each  item  in  the  plan  is  completed,  begin  a  soft  rollout,  prototyping  within  the  library  and  then  with  interested  individuals  in  the  Boise  State  community.  Gather  feedback,  improve,  iterate  until  each  is  ready  for  a  hard  rollout;  ● Determine  and  develop  an  outreach  plan  for  Library  Data  Visualization  Services.  Activity  5.2:  Apply  for  and  obtain  special/grant  funding  to  support  the  creation  of  a  small  lab  area,  student  support,  and  advanced  training  related  to  data  visualization.  Action  item  5.2.1:  Create  data  visualization  lab  plan  Timeline :  Spring  2020-Summer  2020  ● Use  the  needs  assessment  from  Activity  1.1  to  inform  a  detailed  plan  for  a  small  data  visualization  “lab,”  including  software,  hardware,  time,  and  staffing  needs.  Each  item  should  include  information  about  its  function,  cost,  and  priority.  ● Share  plan  with  Library  Computing  Services  and  other  Library  and  campus  stakeholders  and  revise  as  needed.  Action  item  5.2.2:  Identify  potential  funding  sources  and  apply  for  funds  Timeline :  Fall  2020-Summer  2021  ● Work  with  the  Office  of  Sponsored  Research  to  identify  potential  funding  sources  in  the  $2000-10,000  range  and  speak  with  program  officers  as  appropriate.   ● Work  with  the  Office  of  Sponsored  Research  and  Library  Administration  to  develop  and  submit  applications.   

Research Data Management Group Strategic Agenda (Fall 2019-Summer 2021)

https://scholarworks.boisestate.edu/cgi/viewcontent.cgi?article=1005&amp;context=datamanagementservices

Research Data Management Group Strategic Agenda (Fall 2019-Summer 2021)

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