The Chair, Fred Kingston (NAFO Secretariat) opened the meeting on Thursday, 18 March 2021 at 10:00 hours. The Chairs and co-Chairs of the NAFO Working Groups were welcome to the virtual meeting (Annex 1)

Fernández-Llana, C. (Carmen)

González-Costas, F. (Fernando)

NAFO

English

Repositorio Institucional Digital del IEO

   Serial No. N7158 NAFO/COM-SC Doc. 21-01     Northwest Atlantic Fisheries Organization                 Report of the NAFO Working Group on Improving Efficiency of NAFO Working Group Process (E-WG) Meeting   18 March 2021  via WebEx           NAFO Halifax, Nova Scotia, Canada  2021    2 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int Report of the NAFO Working Group on Improving Efficiency of NAFO Working Group Process (E-WG) Meeting   18 March 2021  via WebEx  1. Opening by the Chair, Fred Kingston (NAFO Secretariat) ............................................................................................3 2. Appointment of Rapporteur ......................................................................................................................................................3 3. Adoption of Agenda .......................................................................................................................................................................3 4. Finalize schedule for upcoming meetings scheduled for 2021 (COM-SC WP 21-01) ......................................3 a. WG-BDS Meeting ....................................................................................................................................................................3 b. WG-EAFFM Meeting .............................................................................................................................................................3 c. WG-EAFFM Workshop.........................................................................................................................................................4 d. WG-RBMS Meeting ................................................................................................................................................................4 e. Fishing Regime for Shrimp in Division 3M Meeting ...............................................................................................4 5. Set the three two-week periods during the NAFO year for possible intersessional meetings 2022 ........4 6. Recommendations to forward to the Commission and Scientific Council ............................................................5 7. Other matters ...................................................................................................................................................................................5 8. Adjournment .....................................................................................................................................................................................5 Annex 1. List of Participants ......................................................................................................................................................6 Annex 2. Agenda ..............................................................................................................................................................................7 Annex 3. 2021 NAFO Meeting Schedule – COM-SC Working Paper 21-01 (Revised) ......................................8    3 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int Report of the NAFO Working Group on Improving Efficiency of NAFO Working Group Process (E-WG) Meeting   18 March 2021  via WebEx   1. Opening by the Chair, Fred Kingston (NAFO Secretariat) The Chair, Fred Kingston (NAFO Secretariat) opened the meeting on Thursday, 18 March 2021 at 10:00 hours. The Chairs and co-Chairs of the NAFO Working Groups were welcome to the virtual meeting (Annex 1).  2. Appointment of Rapporteur The NAFO Secretariat was appointed rapporteur. 3. Adoption of Agenda The agenda was adopted as circulated (Annex 2). 4. Finalize schedule for upcoming meetings scheduled for 2021 (COM-SC WP 21-01) For information purposes, the calendar of regional fisheries meetings for 2021, which was prepared by the Australian National Centre for Ocean Resources and Security (ANCORS) of the University of Wollongong, was presented (COM-SC WP 21-03).  The 2021 NAFO Meeting Schedule to-date was presented in COM-SC WP 21-01. The group focused its discussions on the NAFO Meetings still to be scheduled for 2021.  It was noted that traditionally meetings are scheduled back-to-back to reduce travel requirements for delegates. Due to the ongoing global pandemic, meetings are anticipated to continue to be held virtually throughout the summer 2021.  The 2021 NAFO Meeting Schedule was revised in COM-SC WP 21-01 (Revised) to incorporate the discussions of the group below (Annex 3).  a. WG-BDS Meeting It was agreed that the WG-BDS meeting should take place following the Scientific Council meeting in June as input is required from Scientific Council regarding the Action Plan in the Management and Minimization of Bycatch and Discards (NAFO/COM Doc 17-26).  Two days would be required to cover all the agenda items intended for this meeting.  The E-WG proposes to hold the WG-BDS as follows: • A virtual meeting from 12–13 July 2021. b. WG-EAFFM Meeting It was agreed that there are enough issues to be discussed by this Working Group this year that it should meet over five virtual days. However, rather than scheduling the meeting over five straight days, it was agreed that 4 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int the meeting could be scheduled for three days (14-16 July), then two days the following week (20-21 July), with the Monday (19 July) free to enable coordination both within and among delegations. However, it was noted that vacation schedules may not allow for this proposed extended format. As well, only one of the WG-EAFFM co-Chairs was able to attend this E-WG meeting. This proposed format will need to be confirmed with the other co-Chair before circulation to all Contracting Parties for consideration and approval.  The E-WG tentatively proposes to hold the WG-EAFFM as follows: • A virtual meeting from 14–16 July 2021 and 20-21 July 2021 with 19 July 2021 to enable coordination both within and among delegations. c. WG-EAFFM Workshop A one-day planning meeting is proposed to be scheduled for the NAFO WG-EAFFM Workshop of fisheries managers and scientists to draft ecosystem objectives prior to 2021 Annual Meeting of NAFO. It is envisaged that the meeting will be held virtually in late August or early September.  The NAFO Secretariat will circulate a letter from the co-Chairs of WG-EAFFM informing Contracting Parties of this proposal, requesting their agreement and proposing a ‘Doodle poll’ to select a date. d. WG-RBMS Meeting The selection of a proposed date for the WG-RBMS depends on progress from the PA-WG. Currently the work of the PA-WG is behind schedule and it is not clear whether there would be enough progress for the WG-RBMS to meet in July, as originally envisaged. Consequently, this meeting may have to be held in late August or September before the Annual Meeting. For that reason, the scheduling of the WG-RBMS will await the revision of the PA-WG timeline, of which a further update will be provided following the PA-WG meeting expected to be held on 08 April 2021.  e. Fishing Regime for Shrimp in Division 3M Meeting  At least one Contracting Party, has the position that an intersessional meeting concerning the fishing regime for shrimp in Division 3M should only take place in person as soon as the epidemiological situation due to the Covid pandemic permits and travel restrictions are lifted. Currently it is not clear when this will occur. Considering all this, the NAFO President sought feedback from Contracting Parties regarding the scheduling and format of the Fishing Regime for Shrimp in Division 3M Meeting (NAFO/21-074 of 04 March 2021). A further update to be provided following review of the responses received from Contracting Parties.  5. Set the three two-week periods during the NAFO year for possible intersessional meetings 2022 The proposed three two-week periods during 2022 to be recommended to the Commission and Scientific Council for possible NAFO intersessional meetings 2022 were presented in COM-SC WP 21-02 as follows:  • For the 2022 NAFO year, the following two-week periods, be considered for NAFO intersessional meetings:  o 21 February – 04 March 2022; o 25 April – 06 May 2022; and o 08 – 19 August 2022 5 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int The participants were requested to consider these dates and contact the Secretariat if there are any concerns. The Chair will send a note to this Working Group in April to finalize by written procedure this proposed recommendation to the Commission and Scientific Council. 6. Recommendations to forward to the Commission and Scientific Council The recommendations of this Working Group to forward to the Commission and Scientific Council at the 2021 Annual Meeting of NAFO, will be agreed on via correspondence (see agenda item 5 above).  7. Other matters No other matters were raised under this agenda item.  8. Adjournment The meeting was adjourned at 11:15 hours.   6 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int Annex 1. List of Participants vice-Chair of Commission  Temur Tairov (Russian Federation) Chair of Scientific Council  Carmen Fernández (European Union) Chair of STACFAD Robert Fagan (Canada) co-Chairs of CESAG Katherine Sosebee (USA)  Temur Tairov (Russian Federation)  Chair of WG-BDS Temur Tairov (Russian Federation) co-Chair of WG-EAFFM Elizabethann Mencher (USA)  co-Chair of WG-ESA Pierre Pepin (Canada) co-Chairs of WG-RBMS Fernando González -Costas (European Union)  Ray Walsh (Canada) NAFO Secretariat   Fred Kingston (Executive Secretary) Jana Aker (Senior Fisheries Information Administrator) Tom Blasdale (Scientific Council Coordinator) Ricardo Federizon (Senior Fisheries Management Coordinator) Sarah Guile (Office Administrator) Lisa LeFort (Senior Executive Assistant)     7 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int Annex 2. Agenda 1. Opening by the Chair, Fred Kingston (NAFO Secretariat) 2. Appointment of Rapporteur 3. Adoption of Agenda 4. Finalize schedule for upcoming meetings scheduled for 2021 (COM-SC WP 21-01) 5. Set the three two-week periods during the NAFO year for possible intersessional meetings 2022 (COM-SC WP 21-02) 6. Recommendations to forward to the Commission and Scientific Council 7. Other matters 8. Adjournment   8 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int Annex 3. 2021 NAFO Meeting Schedule – COM-SC Working Paper 21-01 (Revised) The following NAFO Meetings are scheduled for 2021: Date Title Venue  *Second period for the scheduling of Working Group meetings 19 – 30 Apr. 2021  18 Mar.  NAFO Working Group on Improving Efficiency of NAFO Working Group Process (E-WG) WebEx 13 Apr.  NAFO Joint Commission-Scientific Council  Catch Estimation Strategy Advisory Group (CESAG) Meeting WebEx  08 Apr.  NAFO Scientific Council Precautionary Approach Framework Working Group (PA-WG) WebEx 10–13 May  NAFO Standing Committee on International Control (STACTIC) Intersessional Meeting WebEx 26 May Joint Advisory Group on Data Management (JAGDM) Virtual 27 May–11 Jun.  NAFO Scientific Council and its Standing Committees Meeting WebEx   *Third period for the scheduling of Working Group meetings 12 – 23 Jul. 2021  08–14 Sept. NAFO/ICES Pandalus Assessment Meeting Copenhagen (TBD) 20–24 Sept. NAFO 43rd Annual Meeting TBD Oct./Nov. TBD NAFO/ICES Pandalus Assessment Meeting Copenhagen (TBD) 16–25 Nov.  NAFO Working Group on Ecosystem Science and Assessment (WG-ESA) Meeting Halifax,  Nova Scotia  * As always, these two-week periods would not require meetings of NAFO subsidiary bodies to meet during those dates nor would they preclude the scheduling of meetings of NAFO subsidiary bodies outside those dates.     9 Report of E-WG,  18 March 2021 Northwest Atlantic Fisheries Organization  www.nafo.int The following NAFO Meetings are still to be scheduled for 2021: Date Title Venue Aug./Sept. (TBC) NAFO Joint Commission–Scientific Council Working Group on Risk-based Management Strategies (WG-RBMS) Meeting To be further discussed following the PA-WG meeting on 08 April WebEx (TBC) 14–21 July (TBC) NAFO Joint Commission–Scientific Council Working Group on Ecosystem Approach Framework to Fisheries Management  (WG-EAFFM) Meeting To be proposed: 14-16 and 20-21 July 2021 to be held virtually with 19 July to enable coordination both within and among delegations. WebEx (TBC) 12–13 July (TBC) NAFO Commission Ad Hoc Working Group on Bycatches, Discards and Selectivity (WG-BDS) in NAFO Regulatory Area Meeting To be proposed: 12-13 July 2021 to be held virtually WebEx (TBC) TBD NAFO Ad hoc virtual NAFO Working Group:  Data Classification Meeting WebEx TBD NAFO STACTIC Editorial Drafting Group of the  NAFO CEM (EDG) Meeting TBD End of Aug./ Early Sept. TBD One-day Planning Meeting for the  NAFO WG-EAFFM Workshop of fisheries managers and scientists to draft ecosystem objectives WebEx (TBD)  Postponed until it can be held  in-person NAFO Ad hoc Working Group on STACTIC Participation (WG-SP) Meeting TBD TBD NAFO Fishing Regime for Shrimp in Division 3M Meeting Feedback sought from Contracting Parties  re: format of the meeting TBD    

Report of the NAFO Working Group on Improving Efficiency of NAFO Working Group Process (E-WG) Meeting

González-Costas, Fernando

Fernández-Llana, Carmen

Digital.CSIC

http://www.repositorio.ieo.es/e-ieo/bitstream/10508/11717/1/com-scdoc21-01.pdf

Report of the NAFO Working Group on Improving Efficiency of NAFO Working Group Process (E-WG) Meeting

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