Presented at the 5th International Conference on Open Repositories, Madrid, Spain, July 6-9, 2010. General Session 6.B: Sustainability and Business Operations.Institute of Museum and Library Service

Fuchs, Sara

Gilbertson, Keith

Walters, Tyler O.

Scholarly Materials And Research @ Georgia Tech

Integrating Scholarly Repository Services into ConsortialOrganizations and Statewide University SystemsTyler WaltersPresented by: Sara Fuchs & Keith GilbertsonGeorgia Institute of TechnologyAtlanta, Georgia, USAOpen Repositories 2010The Problem Much of the University System of Georgia’s intellectual product never appears in a permanent printed form Exists as disorganized pockets of digitally born objects & media scattered among individual hard drives, departmental servers, and removable storage media across an institution While USG’s digital scholarly output reflects substantial investment of resources, assets and effort, it: Lacks curatorial stewardship; May be inaccessible; Exists on unsustainable hardware, software, or individual support; Needs future-proofing migration strategies.Open Repositories 2010Types of Content Electronic theses and dissertations Research and technical reports Pre-print research Post-print research Working papers Conference papers Open access journals Service publications Research proposals Research data  Organizational documents College and university archives Organizational reports Institutional planning and evaluation documents Learning objects Other resources that reflect the quality and diversity of the USG Open Repositories 2010GALILEO Knowledge RepositoryGALILEO: GeorgiA LIbrary LEarning Online Proposing a system-wide approach to institutional repositories as well as a collaborative strategy for promoting open access to scholarly informationConcept developed by Regents Advisory Committee on Libraries (RACL) in August 2004Open Repositories 2010GKR: The Project Basics 3-yr project to finalize several components toward establishing a comprehensive statewide repository $1,664,650 project total:  $857,005 (IMLS) & $833,946 (institution share)  Leads:  Georgia Institute of Technology & University of Georgia Participants: Georgia State Univ., Georgia Southern Univ., Kennesaw State Univ., Medical College of Georgia, Valdosta State Univ., Albany State Univ., College of Coastal Georgia Scholarly Communication Survey: North Georgia College and State UniversityOpen Repositories 2010GKR Project Components Build a repository of standardized metadata harvested from IRs within the USG (GT and GKR Technical Committee) Hosting service for IRs at three USG institutions (GT) Establish IR-related services: copyright research (GT/UGA); digitization (UGA); content submission (GT/VSU); and preservation (GT) Partner with NGCSU to conduct an assessment survey of the USG faculty’s usage and perceptions of IRs Document and make available the GKR organization model to others interested in establishing statewide IRs Develop and implement a statewide and consortial repositories symposium and workshopOpen Repositories 2010Open Repositories 2010Timeline2009: Hire GKR Manager and Developer2010: Create GKR metadata repository; Establish IR-Related Services2011: Provide IR-Related Services2012: Dissemination (guide and workshop)GALILEO Knowledge RepositoryOpen Repositories 2010Technology Goals - Reduce, reuse, recycle Certain technological problems come up when creating a consortial repository system These problems have already been solved by others Let others do the work!Open Repositories 2010Work the Technical Lead hasn’t done…Open Repositories 2010Thanks, Georgia Tech and USG Faculty and Staff!Open Repositories 2010Current InfrastructureTwo servers at Georgia Institute of Technology 5+ terabytes of storage 24 Gigabytes of RAM/system Powerful CPU DSpace Repositories hosted at other InstitutionsDigital Commons Sites hosted on other serversOpen Repositories 2010Thank you repository software developers!Harvesting Process (Original Prototype)Metadata from member repositories were pulled into the GKR using: PKP Harvester componentMySQL data dump of harvested metadata Shell and awk scripts to format dumped metadata Command Line DSpace Import (check for errors and repeat if necessary)Open Repositories 2010Current Process (DSpace 1.6 Harvester)Open Repositories 2010Click the button!Thank you TexasA&M!Mapping ToolOpen Repositories 2010Thanks Brad Baxter (University of Georgia)Mapping ToolOpen Repositories 2010Quickly Getting Content into Medical College of GeorgiaMCG has Open Access articles in other databases  SWORD submission test from BioMed CentralWorked beautifully!MIT has SWORD publisher workflow projectSWORD workshop 2:15 – 4:30 PM Friday July 9Open Repositories 2010Thank you SWORD, BioMed Central, and MIT pioneers!PubMed Central Open Access ImportImport full-text articles from PubMed CentralInnovation by Scott Lapinski at Harvard Medical School Library Find and download articles Limit to open access records only Convert metadata into DSpace format and import itemsOpen Repositories 2010Thank you Scott Lapinski!  (Harvard Medical School)Theming with the DSpace xmlui(“zoom-louie”)…Open Repositories 2010The Big, Bubbly RibbonOpen Repositories 2010“New” Albany State ThemeOpen Repositories 2010Thank you Jeff Craft (OhioLINK), Kent State, Bill Anderson (Georgia Tech)!Medical College of Georgia, Strike 1Open Repositories 2010Medical College of Georgia, Strike 2Open Repositories 2010MCG ThemeMedical College of Georgia wants the DSpacerepository to be viewed as the InstitutionalRepository:  Theme will not look like the library website; it will look more like the main institution websiteOpen Repositories 2010Overheard at OR2010 Institutional Repository software could benefit greatly from the work of design and interface professionalsOpen Repositories 2010Work that the Technical Lead is still waiting for others to do…Open Repositories 2010Backup and Recovery PlanCurrently in development:  Necessary for credibility as a trusted service Rescue from hardware problems, developer mistakes, natural disasters, unnatural disastersMust be tested!Open Repositories 2010Early thank you to DuraCloud developers and anyone who sends me a sample backup plan –please?Inline Media Playing on Remote RepositoriesSome IRs now allow the user to play embedded multimedia content from the browser (example:  @mire A/V streaming module for DSpace)We wish to allow playback of audio and video files stored in remote repositories (Example: Play a University of Georgia file from the GKR metadata site)Open Repositories 2010Full-Text Searching of Remote RepositoriesDSpace Harvester includes OAI-ORE support Trick 1: Import Thumbnails for Harvested Records Trick 2: Allow full-text search of articles for which GKR would have had only the metadata recordsOpen Repositories 2010IR-Related ServicesTo reduce barriers to recruiting scholarly content:  Copyright Research Services Digitization Services Content Submission Services Digital Preservation ServicesOpen Repositories 2010Copyright Research ServicesProvide guidance and assistance in resolving intellectual property concerns regarding IR submissionsEmails sent to the GKR Manager; Georgia Tech and University of Georgia will assist with requestsOpen Repositories 2010Digitization Request FormOpen Repositories 2010Content Submission ServicesInterpreting/applying GKR Metadata Guidelines (modified Dublin Core):Resolving content submission issues in DSpaceSubmitting content and metadata when neededValdosta MLIS: 2-4 student interns as content submitters:Students earn 3 credit hours, gain valuable work experienceGKR / VSU MLIS relationship unique in statewide repositoriesOpen Repositories 2010Digital Preservation Services Built on LOCKSS  (supports “distributed digital replication” approach) Closed Archive  (no direct public access) Automated format emulation tools Low Cost  (planned minimal expense, low barriers to adoption for mid-size institutions)Flexible, adaptable multi-inst. model LC / NDIIPP partnership  (1 of 8 initial)http://metaarchive.org/Open Repositories 2010Open Repositories 2010Education for Hosted Sites Site visits planned for each hosted siteGKR staff meet with library staff and research faculty to introduce them to the GKR project, IRs and scholarly communication DSpace training via Wimba collaborative learning softwareRepositories, DSpace structure, creating communities and collections, item submission and searchingMetadata training via WimbaDublin Core best practices, applying GKR metadata guidelines in DSpaceUSG Faculty IR Interest Survey GKR sponsoring a USG-wide faculty survey to assess perceptions, experiences w/ IR use, author’s rights issues, OA publishing activity Survey by Jennifer Campbell-Meier (NGCSU Library).  Ph.D. work, Communication & Information Sci., Univ. of Hawaii  Results analyzed with GKR Outreach and Evaluation Committee Used to improve the technologies, services, marketing Learn about perceptions held by academicians about IRs and Open Access models and build business strategies to address them  No surveys of IR use at statewide levelWill inform GKR’s development / Serve as model surveyOpen Repositories 2010The GKR ModelLast deliverable: Document the GKR organizational model Document the GKR technical model: Guidelines for searching, harvesting repository metadata Technical specifications for GKR technologies Communicate, disseminate to statewide and consortialorganizations via: GKR web site Presentations at meetings and professional conferences Articles and announcements through library publications Open Repositories 2010IMPACT: GKR Increase USG visibility to its digital scholarship and research Promote information sharing and discovery of research from a single web site Improve access to learning for the citizens of Georgia at large Create outlet for new forms of instructional media and scholarship Provide stewardship for the least permanent (i.e. non-published) elements of the USG’s intellectual works Demonstrate effectiveness of IRs to USG faculty Advance scholarly communicationOpen Repositories 2010LinksOpen Repositories 2010GKR Project Site: http://www.library.gatech.edu/gkr/Training and Staging Site:http://gkr-dev.library.gatech.edu/Thank You!Tyler Walterstyler.walters@library.gatech.eduSara Fuchssara.fuchs@library.gatech.eduKeith Gilbertsonkeith.gilbertson@library.gatech.eduGKR Manager: marlee.givens@library.gatech.eduOpen Repositories 2010

Integrating Scholarly Repository Services into Consortial Organizations and Statewide University Systems

https://smartech.gatech.edu/bitstream/1853/34128/4/fuchs_gilbertson_OR10.pdf

Integrating Scholarly Repository Services into Consortial Organizations and Statewide University Systems

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