Charges the OER task force with the development of a plan to apply for gran

Open Educational Resources Task Force,

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Adopted: May 3, 2016 ACADEMIC SENATE Of CALIFORNIA POLYTECHNIC STATE UNIVERSITY San Luis Obispo, CA AS-813-16 RESOLUTION IN SUPPORT OF CAL POLY PARTICIPATION IN THE OPEN EDUCATIONAL RESOURCES ADOPTION INCENTIVE PROGRAM OF THE COLLEGE TEXTBOOK AFFORDABILITY ACT OF 2015 1 WHEREAS, The significant rise in costs of textbooks is a barrier to college attendance, student 2 access. and student success; and 3 4 WHEREAS, This rising cost of textbooks and supplies affects all students but 5 disproportionately students of lower income; and 6 7 WHEREAS, Cal Poly's Inclusive Excellenc.e initiative states that it is "everyone's responsibility 8 to address diversity and campus climate issues" and that "all students should have 9 the opportunity to succeed"; and 10 11 WHEREAS, On October 8, 2015, Assembly Bill 798, "College Textbook Affordability Act of 12 2015", was signed into law by the Governor of California; and 13 14 WHEREAS, The goal ofAB 798 is to increase student access to high-quality Open Educational 15 Resources (OER), reducing the cost of textbooks and supplies for students in course 16 sections for which OER are to be adopted to thus accomplish cost savings for 17 students; and 18 19 WHEREAS, AB 798 creates an incentive program for CSU and CCC campuses for accelerated 20 adoption of OER, up to an amount of $50,000 to the campus; and 21 22 WHEREAS, To be eligible for the grant funds, AB 798 requires the Academic Senate to adopt a 23 resolution in support of increasing access to high-quality OER, when possible, to 24 reduce textbook costs and supplies for students; therefore be it 25 26 RESOLVED: That the Academic Senate supports the objective of increasing access to Open 27 Educational Resources when possible, such as the California Open Online Library 28 for Education (~'t{w.cool4ed.org); and be it further 29 30 RESOLVED: That the Academic Senate charge the Open Educational Resources Task Force with 31 the development ofa plan to be submitted to the Chancellor's Office as requested in 32 AB 798. Proposed by: Open Educational Resources Task Force Date: March 7, 2016 , IHi \IQlllVllllQ UlUl!W VlllW'WI w- ... , lldBll GFF!CE OF THE CHANCELLOR Academic Technology Services 	 Gerard L. Hanley, Ph.D. 401 Golcien Shore. 6''· Floor 	 Assistant Vice Chancellor wng Beach, CA 90802·4210 	 Tel: 562-951-4259 Fax: 562-951-4981 www.calstate.edu 	 Email: ghan/ey@calstate.edu RFP for up to $50,000 to support faculty developmentprograms for adopting free and open educational materials Attn: Provosts December 18, 2015 MEMORANDUM To: 	 CSU Presidents and Academic Senate Chairs From: 	 Steven Filling, Chair of the ASCSU Meredith Turner, Assistant Executive Director, Chief Governmental Officer, CSSA Gerry Hanley, Assistant Vice Chancellor, Academic Technology Services Subject: 	 AB 798 and the Open Educational Resources Adoption Incentive Program Improving the affordability of a Cal State education continues to be part of CSU's strategy to provide "access to excellence." National and state surveys have indicated that one reason students take fewer courses is the cost of their course materials (e.g. textbooks). The CSU has been a champion of reducing the cost of course materials through its Affordable Learning Solutions Initiative (www.affordablelearningsolutions.org), and it is our pleasure to announce that the State of California has recently passed legislation that provides funding for campuses to support faculty and students choosing and using high quality, no-cost and low-cost course materials. This memo provides an overview of the funding opportunity, guidance for acquiring the funding, and upcoming support services that will help your campus be successful in acquiring the funding. ABOUT THE LEGISLATION: The goal of the College Textb ok Affordability Act of 2015 is to reduce the costs of course materials for California college students by encouraging faculty to accelerate the adoption of high­quality, no-cost and low-cost course materials, especially Open Educational Resources (OER}. The legislative strategy will be implemented through the OER Adoption Incentive Program which provides funding for faculty professional development focused on significantly lowering the cost of course materials for students while maintaining the quality of materials. As part of the legislation, the State of California has allocated $3 million dollars for the program and each Cal State and California Community College campus can request up to $50,000 for their campus program. WHAT ARE OPEN EDUCATIONAL RESOURCES (OER) and WHAT ARE OUR CHOICES? OER are high-quality teaching, learning, and research resources that reside in the public domain or have been released under an intellectual property license that permits their free use and repurposing by others. You can find a wealth of OER at the California Open Online Library for Education (www.co 14ed.org), though you are not restricted to this collection of materials. You may also include other resources that are legally available and free of cost to students, such as your library's ebooks and ejournals, which are freely and legally available to all students. OER include, but are not limited to, full courses, course materials, modules, textbooks, faculty-created content, streaming videos, tests, software, and any other tools, materials, or techniques used to support access to knowledge. 1 ~ The California State .University ..... OFFICE OF THE: CH.ANCELLOR HOW DOES YOUR CAMPUS ACQUIRE THE FUNDING? Your campus Academic Senate must complete two (2) requirements: 1. 	 Adopt a resolution that states its support to increase student access to high-quality OER and reduce the cost of textbooks and supplies for students. 2. 	 In collaboration with students and campus administration, create and approve a plan that describes evidence of the faculty's commitment and readiness to effectively use grant funds to support faculty adoption of OER. These two requirements must be completed and submitted for review by June 30, 2016. For full details, review the legislation. HELP IS AVAILABLE! WE WANT YOU TO SUCCEED! • 	 Appendix A provides an overview of the suggested information to include as well as requirements for the campus plan to support faculty adoption of OER/no/low-cost course materials. • 	 We will be expanding the resources and support services on the California Open Online Library for Education website (www.cool4ed.org) by January 25, 2016. The resources and support services will include sample academic senate resolutions, sample templates for your proposal, easy access and discovery of OER, and more. • 	 We (Cal State University and the Online Learning Consortium) will be conducting a one-day conference/workshop series in Los Angeles to support Cal State University and California Community College campuses. This conference/workshop will take place March 2, 2016 at the Crowne Plaza Hotel by LAX. Participants will learn about and discuss the following with colleagues: o 	 The legislation (AB 798) and requirements for submitting proposals o 	 The outcomes required for campus projects to receive the legislative funding, and many other benefits of a textbook affordability program on a campus o 	 The tools, resources, and strategies for finding and adopting OER materials o 	 Answers to questions that will help proposal development. Other colleges and universities can attend the conference as well to learn about the policies, goals, and strategies for implementing a college textbook affordability initiative. For more information about the conference, see: tp ://onlinel earn ingconsortium. org/ al tend/col la f)ora te/lo a ngeles-2016/ • 	 We will be conducting webinars in the Spring of 2016 to review the resources and services available. • 	 We will be distributing print and digital communications describing the opportunities and resources available. • 	 Members of the faculty-led California Open Educational Resources Council will be available to provide advice and guidance about OER. Leaders from California's higher education segments will also be in attendance to facilitate discussions. 2 •.i.~ II t ne \,e:t111uu11e1 ,.-,tau:: u111v.:;1.,uy ~ OFFICE OF THE CHANCELLOR • 	 We will be sending out additional memos and communications via social media and an online community connected to the COOL4Ed website. Thank you for your participation in this important initiative. We will continue to distribute information about support services in the spring of 2016. If you have questions about this program, please email cool4ed@cdl.edu. cc: Timothy P. White, Chancellor Loren Blanchard, Executive Vice Chancellor and Chief Academic Officer Steve Relyea, Executive Vice Chancellor and Chief Financial Officer Provosts and Vice Presidents for Academic Affairs Vice Presidents for Student Affairs Chief Information Officers Directors, Academic Technology Council of Library Deans Managers, Campus Bookstores Emily Magruder, Director, CSU Institute for Teaching and Learning Directors, Faculty Development Centers 3 ~ The California State University OfflCf CF THE CHA~l.ELLOR Appendix A: Overview of Requirements for Campus Plan for Accelerating Adoption of Free and Open Educational Resources Campus plan must include: • 	 Number of departments involved in the plan's implementation. • 	 Number of course sections where no-cost/low-cost open educational resources will be adopted. • 	 A contact person who will be responsible for: o 	 The allocation of awarded funds in accordance with the proposed project o 	 The reporting of outcomes of the project, in accordance with the RFP requirements • 	 Requests for up to $1,000 per course section along with the total amount requested. The maximum request is $50,000. • 	 Calculations describing how the campus will achieve greater than 30% cost savings in at least 10 course sections. • 	 Background on campus readiness to implement a college textbook affordability initiative. • 	 Description of how the faculty will learn about the California Open Online Library for Education and other existing OER. At their discretion, faculty may utilize appropriate resources for any of the 50 strategically selected lower division courses identified by the California Open Education Resources Council. See the Course Showcase at http://www.cool4ed.org/courseshowcase.html . • 	 Description of how the campus will provide access to OER materials for students, including how the campus will make hard copies of these materials available for students who lack access to these materials off-campus and make it possible for students with such access to print hard copies. • 	 Estimates of the percentage of cost savings for each course section calculated as follows: o 	 The percentage of cost savings shall be the estimated decrease in the costs of books and supplies for a course section in the term resulting from the adoption of OER for that course section, divided by the costs of books and supplies for that course section in the preceding academic term with the typical courses materials (before OER was adopted). NOTE: THE RFP WILL SPECIFY ALL PROPOSAL REQUIREMENTS AND PROVIDE AN EVALUATION RUBRIC. THIS OVERVIEW DOES NOT REPRESENT A FULL ACCOUNTING OF THE REQUIREMENTS FOR PROPOSAL FUNDING. Deadlines and key dates: • 	 RFP will be available before February 1, 2016. • 	 June 30, 2016 - the deadline for a local academic senate of a campus of the CSU or the CCC to submit its resolution and plan to an online website (to be hosted by COOL4Ed). • 	 Within 60 days of receiving a campus' application, if the campus has satisfied all requirements, the California Open Educational Resources Council will make its grant award recommendations. • 	 No later than 30 days after the Council recommends the grant awards, the recommendations will be submitted to the Chancellor of the CSU. The CSU Chancellor shall award funding for grants to recipients (AB 798 has designated the CSU Office of the Chancellor as the administrative agent of the program). Funding for the California Community College campus grants will be transferred to the California Community College's Chancellor's Office for distribution to their campuses. • 	 By June 30, 2018, a campus may apply for a bonus grant equal to the amount of its initial grant if there is any funding remaining after the initial awards. 4 MEMORANDUM Cal Poly I Office of the President To: Gary Laver 	 Date: May 16, 2016 From: Copies: 	 K. Enz Finken J. DeCosta M. Pedersen P. O'Sullivan R. Kazempour Subject: 	 Response to Academic Senate Resolution AS-813-16 ­Resolution in Support of Cal Poly Participation in the Open Educational Resources Adoption Incentive Program of the College Textbook Affordability Act of 2015 I am pleased to endorse the above-entitled Academic Senate resolution for Cal Poly to participate in the Open Educational Resources (OER) Adoption Incentive Program. As part of our ongoing efforts in the areas of diversity and inclusivity, it is important for us, as a campus, to remove barriers and increase access to OER for our students. l encourage the OER Task Force to include students and appropriate leadership in the creation ofour campus plan as outlined in ASCSU Chair Steven Filling's memo dated December 18, 2015 (previously attached to AS-813-16.) Please express my appreciation to the OER Task Force members for their attention to this important matter. Phone: 805-756-6000 I presldentsoffice@calpoly.edu 

AS-813-16 Resolution in Support of Cal Poly Participation in the Open Educational Resources Adoption Incentive Program of the College Textbook Affordability Act of 2015

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AS-813-16 Resolution in Support of Cal Poly Participation in the Open Educational Resources Adoption Incentive Program of the College Textbook Affordability Act of 2015

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