Reason for Policy 1.1 The purpose of this Policy is to define the responsibilities for the acquisition, preservation and disposal of capital equipment. Part II Policy Content 2.1 Equipment includes computers, furniture, vehicles, laboratory and other equipment that wa

Part I

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UNIVERSITY OF MANITOBA 
POLICY 
 
Policy:  CAPITAL EQUIPMENT CONTROL POLICY 
Effective Date:  April 23, 2008 
Revised Date:  March 26, 2014 
Review Date:  March 26, 2024 
Approving Body:  President 
Authority:  Bylaws: Officers: President 
Responsible Executive Officer:  Vice-President (Administration) 
Delegate  Comptroller 
Contact:  Comptroller 
Application:  All Employees 
 
 
Part I 
Reason for Policy 
 
 
1.1  The purpose of this Policy is to define the responsibilities for the acquisition, preservation and 
disposal of capital equipment. 
 
Part II 
Policy Content 
 
2.1   Equipment  includes  computers,  furniture,  vehicles,  laboratory  and  other  equipment  that  was 
purchased by or is owned by the University of Manitoba. Equipment can be: 
(a)   free standing; 
(b)   portable; or 
(c)   joined to land, buildings or other permanent structures so long as it does not lose its 
identity, shape or usefulness upon removal or detachment from its original location. 
2.2   Capital equipment excludes personal desktop, laptop, and notebook computers but includes all 
other equipment that: 
(a)   has an expected useful life of more than one year, and (b)  has a cost or donated value of $2,500 or more or forms an essential component of a 
master unit of capital equipment with at least that value. 
2.3   Capital equipment includes equipment acquired by way of capital lease or internal lease. 
2.4  Financial Services is responsible for maintaining a system to track the acquisition, transfer and 
disposal of capital equipment. 
2.5   All purchases and disposals of capital equipment must be coordinated and processed through 
Financial Services. The Faculty or Unit that acquires capital equipment is responsible for advising 
Financial  Services  when  the  Faculty  or  Unit  purchases,  transfers,  or  disposes  of  the  capital 
equipment. 
2.6   The  Faculty  or  Unit  that  acquired  the  capital  equipment  is  responsible  for  the  physical 
safeguarding and maintenance of the capital equipment. 
 
Part III 
Accountability 
 
3.1  The Office of Legal Counsel is responsible for advising the Vice-President (Administration) that 
a formal review of this Policy is required. 
 
3.2  The Comptroller is responsible for the implementation, administration and review of this Policy. 
 
3.3  All employees are responsible for complying with this Policy. 
 
Part IV 
Authority to Approve Procedures 
 
4.1  The Vice-President (Administration) may approve Procedures, if applicable, which are secondary 
to and comply with this Policy.  
 
Part V 
Review 
 
5.1  Governing  Document  reviews  shall  be  conducted  every  ten  (10)  years.  The  next  scheduled 
review date for this Policy is March 26, 2024. 
 
5.2  In the interim, this Policy may be revised or repealed if: 
 
(a)  the  Vice-President  (Administration)  or  the  Approving  Body  deems  it  necessary  or 
desirable to do so; 
 
(b)  the Policy is no longer legislatively or statutorily compliant; and/or 
 
(c)  the Policy is now in conflict with another Governing Document. 
 
5.3  If this Policy is revised or repealed all Secondary Documents, if applicable, shall be reviewed as 
soon as possible in order that they:  
  (a)  comply with the revised Policy; or 
 
  (b)  are in turn repealed.  
 
Part VI 
Effect on Previous Statements 
 
6.1  This Policy supersedes all of the following: 
 
(a)  all  previous  Board  of  Governors/Senate  Governing  Documents  on  the  subject  matter 
contained herein; and 
 
(b)  all  previous  Administration  Governing  Documents  on  the  subject  matter  contained 
herein. 
 
Part VII 
Cross References 
 
7.1  This  Policy  should  be  cross  referenced  to  the  following  relevant  Governing  Documents, 
legislation and/or forms: 
 
(a)  Capital Equipment Control Procedure; and 
 
(b)  University Vehicles Policy. 
 
 
 

All Employees

http://www.umanitoba.ca/admin/governance/media/Capital_Equipment_Control_Policy_-_2014_03_26.pdf

All Employees

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