Presentation to JMU Libraries and Furious Flower Poetry Center

Cole, Tiffany

French, Rebecca B

Lane, Mark

Morris, Kate N

English

James Madison University

James Madison University JMU Scholarly Commons Libraries Libraries 2022 Archival Continuum Mark Lane James Madison University, lane2mg@jmu.edu Tiffany Cole James Madison University, coletw@jmu.edu Kate N. Morris James Madison University, morriskn@jmu.edu Rebecca B. French James Madison University, frenchrb@jmu.edu Follow this and additional works at: https://commons.lib.jmu.edu/letfspubs  Part of the Library and Information Science Commons Recommended Citation Lane, Mark; Cole, Tiffany; Morris, Kate N.; and French, Rebecca B., "Archival Continuum" (2022). Libraries. 215. https://commons.lib.jmu.edu/letfspubs/215 This Presentation is brought to you for free and open access by the Libraries at JMU Scholarly Commons. It has been accepted for inclusion in Libraries by an authorized administrator of JMU Scholarly Commons. For more information, please contact dc_admin@jmu.edu. ARCHIVAL CONTINUUMJMU Libraries & Furious Flower Discussion & Knowledge Sharinghttps://tinyurl.com/2p97t2vbFebruary 14, 2022PresentersTiffany ColeSpecial Collections ArchivistActing Head of Digital CollectionsMark LaneDigital & AV ArchivistBodeene Amyot Rebecca FrenchHead of Metadata Analysis & OperationsKate MorrisHead of Special CollectionsSPECIAL COLLECTIONSDIGITAL  COLLECTIONSMETADATA  STRATEGIESArchival Co n t in u u m AP P RAISALACQUISITIONS & ACCESSIONINGARRANGEMENTP RESERVATION & SECURITYDESCRIP TIONACCESS &REFERENCEOUTREACH & ADVOCACYcontextn .the organizational, functional, and operational circumstances surrounding materials' creation, receipt, storage, or use, and its relationship to other materials.SAA DictionaryPhoto by Christina Morillo from PexelsArchives Managementarchives management(also archives administration ), n.1. The general oversight of a program to appraise, acquire, arrange and describe, preserve, authenticate, and provide access to permanently valuable records.— SAA DictionaryAppraisalAcquisitions & AccessioningArrangement DescriptionPreservation & SecurityAccess  & ReferenceOutreach & AdvocacyAppraisalAppraisalAcquisitions & AccessioningArrangement DescriptionPreservation & SecurityAccess  & ReferenceOutreach & Advocacyappraisaln.1. In  a n  a rch iva l co n te xt , a p p ra isa l is  t h e  p ro ce ss  o f d e t e rm in in g  w h e th e r re co rd s  a n d  o th e r m a te ria ls  h a ve  p e rm a n e n t  (a rch iva l) va lu e . Th e  b a s is  o f a p p ra isa l d e c is io n s  m a y in c lu d e  a  n u m b e r o f fa c to rs , in c lu d in g  th e  re co rd s’ p ro ve n a n ce  a n d  co n te n t , t h e ir a u th e n t ic it y a n d  re lia b ilit y, t h e ir o rd e r a n d  co m p le t e n e ss , t h e ir co n d it io n  a n d  co st s  t o  p re se rve  t h e m , a n d  th e ir in t rin s ic  va lu e .— SAA Dic t io n a ryAcquisitions & AccessioningAppraisalAcquisitions & AccessioningArra n g e m e n t De sc rip t io nP re se rva t io n  & Se cu rit yAcce ss   & Re fe re n ceOu t re a ch  & Ad vo ca cyacquisitionn.1. m a te ria ls  p h ysica lly a n d  o ffic ia lly t ra n sfe rre d  t o  a  re p o sito ry a s  a  u n it  a t  a  s in g le  t im e— SAA Dic t io n a ryto accessionv.1. t o  t a ke  in t e lle c tu a l a n d  p h ysica l cu s to d y o f m a te ria ls , o ft e n  u n d e r le g a l o r p o licy a u th o rit y— SAA Dic t io n a ryArrangementAppraisalAcquisitions & AccessioningArrangement De sc rip t io nP re se rva t io n  & Se cu rit yAcce ss   & Re fe re n ceOu t re a ch  & Ad vo ca cyarrangementn.1. t h e  p ro ce ss  o f o rg a n izin g  m a te ria ls  w ith  re sp e c t  t o  t h e ir p ro ve n a n ce  a n d  o rig in a l o rd e r, t o  p ro t e c t  t h e ir co n te xt  a n d  to  a ch ie ve  p h ysica l o r in t e lle c tu a l co n t ro l o ve r t h e  m a te ria ls  2. t h e  o rg a n iza t io n  a n d  se q u e n ce  o f it e m s w ith in  a  co lle c t io n— SAA Dic t io n a ryDescriptionAppraisalAcquisitions & AccessioningArrangement DescriptionP re se rva t io n  & Se cu rit yAcce ss   & Re fe re n ceOu t re a ch  & Ad vo ca cydescriptionn.1. a  se t  o f d a t a  c ra ft e d  t o  id e n t ify a n d  re p re se n t  a n  a rch iva l re so u rce  o r co m p o n e n t  t h e re o f— SAA Dic t io n a ryPrinciples of Arch iva l De sc rip t io nDACS Statement of Principles1. Archival description expresses professional ethics and values.2. Users are the fundamental reason for archival description.3. Because archival description privileges intellectual content in context, descriptive rules apply equally to all records, regardless of format or carrier type.4. Records, agents, activities, and the relationships between them are the four fundamental concepts that constitute archival description.5. Archival description must be clear about what archivists know, what they don’t know, and how they know it.6. Archivists must document and make discoverable the actions they take on records.7. Archival description is accessible .8. Archival description should be easy to use, re -use, and share.9. Each collection within a repository must have an archival description.10.Archivists must have a user -driven reason to enhance existing archival description.11.Archival description is a continuous intellectual endeavor.Example ofco lle c t ion -le ve l d e sc rip t ion :SC 0 313  Ru t h  a n d  Lo w e ll To live r Co lle c t io n  o f Ne w m a n  Fa m ily P a p e rsDescriptionAppraisalAcquisitions & AccessioningArrangement DescriptionP re se rva t io n  & Se cu rit yAcce ss   & Re fe re n ceOu t re a ch  & Ad vo ca cydescriptionn.1. a  se t  o f d a t a  c ra ft e d  t o  id e n t ify a n d  re p re se n t  a n  a rch iva l re so u rce  o r co m p o n e n t  t h e re o f— SAA Dic t io n a ryPreservationAppraisalAcquisitions & AccessioningArrangement DescriptionPreservation & SecurityAcce ss   & Re fe re n ceOu t re a ch  & Ad vo ca cypreservationn.1. p ro t e c t in g  m a te ria ls  b y m in im izin g  ch e m ica l a n d  p h ysica l d e t e rio ra t io n  a n d  d a m a g e  to  m in im ize  t h e  lo ss  o f in fo rm a t io n  a n d  to  e xt e n d  th e  life  o f cu ltu ra l p ro p e rty— SAA Dic t io n a ryAccess & ReferenceAppraisalAcquisitions & AccessioningArrangement DescriptionPreservation & SecurityAccess  & ReferenceOu t re a ch  & Ad vo ca cyaccessn.1. a b ilit y t o  lo ca t e  re le va n t  in fo rm a t io n  th ro u g h  th e  u se  o f ca t a lo g s , in d e xe s , fin d in g  a id s , o r o th e r t o o ls— SAA Dic t io n a ryreferencen.1. se rvice  t o  a id  p a t ro n s  in  lo ca t in g  m a te ria ls  re le va n t  t o  t h e ir in t e re s t s— SAA Dic t io n a ryOutreach & AdvocacyAppraisalAcquisitions & AccessioningArrangement DescriptionPreservation & SecurityAccess  & ReferenceOutreach & Advocacyoutreachn.o u t re a ch  a c t ivit ie s  m a y in c lu d e  e xh ib it s , w o rksh o p s , p u b lica t io n s , a n d  e d u ca t io n a l p ro g ra m s.— SAA Dic t io n a ryPlatformsAppraisalAcquisitions & AccessioningArrangement DescriptionPreservation & SecurityAccess  & ReferenceOutreach & AdvocacyAppraisalAcq u isit io n s & Acce ssio n in gArra n g e m e n t De sc rip t io nP re se rva t io n  & Se cu rit y Acce ss   & Re fe re n ceOu t re a ch  & Ad vo ca cyPeopleArchival Co n t in u u m AP P RAISALACQUISITIONS & ACCESSIONINGARRANGEMENTP RESERVATION & SECURITYDESCRIP TIONACCESS &REFERENCEOUTREACH & ADVOCACY● “Workflows” are things that evolve over time● There are many granular workflows● This will become complicated. Sorry!!● This work is often done in Communities of Practice -What does that look like in Libraries & Archives? What does that look like in poetry communities?Meta -Observations

Archival Continuum

https://commons.lib.jmu.edu/cgi/viewcontent.cgi?article=1226&context=letfspubs

Archival Continuum

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