Hadinger, Margaret A, EdD, MS

Ortiz, Lissette, BBA

English

Lehigh Valley Health Network: LVHN Scholarly Works

Lehigh Valley Health NetworkLVHN Scholarly WorksDepartment of EducationMaximizing Efficiency in Managing Nursing andOther Student Rotations: LVHN Case StudyLissette Ortiz BBALehigh Valley Health Network, Lissette.Ortiz@lvhn.orgMargaret A. Hadinger EdD, MSLehigh Valley Health Network, margaret_a.hadinger@lvhn.orgFollow this and additional works at: http://scholarlyworks.lvhn.org/educationPart of the Education Commons, and the Medical Education CommonsThis Poster is brought to you for free and open access by LVHN Scholarly Works. It has been accepted for inclusion in LVHN Scholarly Works by anauthorized administrator. For more information, please contact LibraryServices@lvhn.org.Published In/Presented AtOrtiz , L. Hadinger, M. (2017, October 27). Maximizing Efficiency in Managing Nursing and Other Student Rotations: LVHN Case Study.Poster Presented at: Pennsylvania State Nurses Association 2nd Annual Conference - “Community, Connections, and Contributions:Nurses Shaping the Future of Healthcare”. Poconos, PA.Lissette Ortiz, BBA and Margaret Hadinger, EdD, MSMaximizing Efficiency in Managing Nursing and Other Student Rotations: LVHN Case Study© 2017 Lehigh Valley Health NetworkSITUATION ASSESSMENTDepartment of Education, Lehigh Valley Health Network, Allentown, PennsylvaniaRECOMMENDATIONS/LESSONS LEARNED•  Hospital mergers are resulting in need to increase efficiency and standardization in student processes across expanding networks. BACKGROUND•  LVHN is a major academic community health network, with 8 hospitals and 160+ practices, ExpressCare, and other locations•  2,000+ students completing nursing, medical, and other rotations at network sites each year•  70+ affiliate schools •  In 2016, with the merger of two new hospitals, LVHN’s Department of Education was tasked with providing oversight of all students and school affiliates, at all sites.•  Goal is maximizing efficiency in scheduling, placing, orienting, and approving the 1200+ nursing and 800+ other students rotating at LVHN each year. •  A comprehensive online student management system identified as critical.TIMELINE•  A central system is critical.•  The more schools + health systems using the same system, the better.•  Pick a vendor that wants to be a true partner.•  Communicate, communicate, communicate.•  Identify process issues as early as possible.•  Identify key stakeholders and champions.•  Plan for 3-6 months prep prior to roll-out + 12-18 months for full implementation; build in time for unexpected issues.Dept/Unit creates student opportunities in BridgesSchool/Student accepts opportunity via BridgesSchool/Student uploads required documents to BridgesDOE approves student requirements via BridgesDOE/Bridges notifies school, student, unit of approvalStudent begins/Unit conducts site & unit-specific orientationAffiliationStudent Placement/Approval Processvia CastleBranch Bridges SystemDrivable Super Regional Health Network

Maximizing Efficiency in Managing Nursing and Other Student Rotations: LVHN Case Study

https://scholarlyworks.lvhn.org/cgi/viewcontent.cgi?article=1191&context=education

Maximizing Efficiency in Managing Nursing and Other Student Rotations: LVHN Case Study

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Lehigh Valley Health Network: LVHN Scholarly Works