46% of the student body fees, which are collected every semester, be allocated to the ASWC General Account and the ASWC Operations Account in following percentage amounts (76% and 24%, respectively)

Delgado, Jesus

Hernandez, Jessica

Monreal, Yvan

Yatrousis, A.

English

Poet Commons (Whittier College)

Whittier College Poet Commons ASWC Bills (proposed & signed) ASWC Senate 7-7-2019 Budget Distribution Bill Yvan Monreal Jesus Delgado Jessica Hernandez A. Yatrousis Follow this and additional works at: https://poetcommons.whittier.edu/aswcbills Recommended Citation Monreal, Y., Delgado, J., Hernandez, J., & Yatrousis, A. (2019). Budget Distribution Bill. Retrieved from https://poetcommons.whittier.edu/aswcbills/17 This Article is brought to you for free and open access by the ASWC Senate at Poet Commons. It has been accepted for inclusion in ASWC Bills (proposed & signed) by an authorized administrator of Poet Commons. For more information, please contact library@whittier.edu.   Budget Distribution Bill Authors: Vice Pres. Y. Monreal, Treas. J. Delgado, Dir. J. Hernandez, Rep. A. Yatrousis Session: CCXX OF THE ASWC SENATE BILL III - 2-19 WHEREAS the central student governing body is the ASWC Senate;  WHEREAS the ASWC Senate, in accordance with its mission statement, aims to assist all  on-campus clubs and organizations in creating, promoting and implementing dynamic programs and events that involve students and add value to their educational experience; WHEREAS the students of Whittier College have elected and appointed representatives to sit on the Senate Table and advocate for their interests;  WHEREAS the needs of Whittier College students fluctuate from year to year; WHEREAS the elected representatives are the most well-versed on issues pertaining to their constituents — the student body; LET IT BE RESOLVED THAT 100% of the student body fees shall be allocated to the central student governing body, the ASWC Senate; LET IT BE RESOLVED that 46% of the student body fees, which are collected every semester, be allocated to the ASWC General Account and the ASWC Operations Account in following percentage amounts (76% and 24%, respectively); LET IT FURTHER BE RESOLVED that the ASWC Senate create the ASWC Senate Allocations Account, so as to properly allocate funds to its constituent bodies; LET IT FURTHER BE RESOLVED that the remaining 54% of the student body fees be allocated to the ASWC Allocations Account,  LET IT FURTHER BE RESOLVED that the ASWC Senate create the Program Board Reserve Account, so as to properly store funds for subsequent semesters;  LET IT FURTHER BE RESOLVED that only Program Board have access to the Program Board Reserve Account, and only after their General Account has been exhausted;  LET IT FURTHER BE RESOLVED that the ASWC Senate create the Media Council Reserve Account, so as to properly store funds for subsequent semesters; LET IT FURTHER BE RESOLVED that only Media Council have access to the Media Council Reserve Account, and only after their General Account has been exhausted; LET IT FURTHER BE RESOLVED that Media Council have the ability to access their allocated funds four weeks before the beginning of the academic year. LET IT FURTHER BE RESOLVED that Article VIII of the Bylaws read:  ARTICLE VIII. CONSTITUENT BODY BUDGETS  A. General Guidelines for all Constituent Bodies: 1. The funding for these accounts shall come from the ASWC Allocations Account administered by the Senate at the start of each semester. 2. These bodies shall be allowed to maintain a separate account in which undesignated funds from the first semester may be rolled over for the second semester: a. Any remaining funds in these accounts at the  b. end of the academic year shall be returned to the ASWC Senate reserve account: 1. This does not include any money that is a result of fundraising, as any funds that can be proven (i.e. receipts) to have been raised by fundraising events will remain in these accounts.  3. All Constituent Bodies shall be entitled the right to request additional funding from the ASWC Senate at any point during the academic year.  B.  Constituent Body Allocations: 1. Program Board: a. As determined by the Senate, Program Board shall receive a standard allocation of 47% of the ASWC Allocations Account. b. After review, an outline of planned spending for the semester must be presented to the Senate for consideration by the ASWC and made public for the student body to view throughout the year.  i. This budget must be presented by the fourth Senate meeting of each new semester.  ii. Program Board may request additional funding for programs through the regular funding process as outlined in the funding policies. c. To be held accountable by the Senate, a designated representative must also present monthly updates to the ASWC Treasurer concerning their account and expenditure history, along with their planned programs. d. Any undesignated funds remaining in their general account from the initial budget presented at the start of the semester will be allowed to roll over into the Program Board Reserve Account to be used for the following semester. e. Shall be allowed to hold a maximum of $10,000 at all times in their Reserve Account.  i. Should their general account exceed $10,000 at the end of the second semester, all remaining funds above $10,000 must be returned to the ASWC Senate Reserve Account. ii. Should Program Board fail to return all undesignated funds exceeding $10,000 by two weeks after the end of the academic year, the ASWC Senate shall withhold Program Board’s budget allocation for the following academic year, until the excess is returned.  iii. Program Board funds may not be withheld by the ASWC Senate for any other reason.  2. Media Council: a. As determined by the Senate, Media Council shall receive a standard allocation of 47% of the ASWC Allocations Account. b. After review, an outline of planned spending for the semester must be presented to the Senate for consideration by the ASWC and made public for the student body to view throughout the year.  i. This outline must be presented by the fourth Senate meeting of each new semester.  ii. Media Council may request additional funding for programs through the regular funding process as outlined in the funding policies. c. To be held accountable by the Senate, a designated representative must also present monthly updates to the ASWC Treasurer concerning their account and expenditure history, along with their planned programs. d. Any undesignated funds remaining in their general account from the initial budget presented at the start of the semester will be allowed to roll over into the Media Council Reserve Account to be used for the following semester. e. Shall be allowed to hold a maximum of $10,000 at all times in their Reserve Account.  i. Should their general account exceed $10,000 at the end of the second semester, all remaining funds above $10,000 must be returned to the ASWC Senate Reserve Account. ii. Should Media Council fail to return all undesignated funds exceeding $10,000 by two weeks after the end of the academic year, the ASWC Senate shall withhold Media Council’s budget allocation for the following academic year, until the excess is returned.  iii. Media Council funds may not be withheld by the ASWC Senate for any other reason.  3. Inter-Club Council (ICC): a. As determined by the Senate, the ICC shall receive a standard allocation of 1% of the ASWC Allocations Account. b. Shall be required to store all funds in their Constituent Body’s General Account. c. Shall be required to transfer all unused funds to the ASWC Senate’s Reserve Account at the end of the academic year. 1. Inter-Society Council (ISC): a. As determined by the Senate, the ISC shall receive a standard allocation of 1% of the ASWC Allocations Account. b. Shall be required to store all funds in their Constituent Body’s general account. c. Required to transfer all unused funds allocated by the ASWC Senate to the ASWC Senate’s Reserve Account at the end of the academic year. d. Shall be required to provide a record of member contributions to the ASWC Senate at the end of each academic semester. e. Entitled to those funds received by the members of their Constituent Body, contingent to their ability to show proof of said member funds. 2. Poet Student-Athlete Leadership Academy (PSALA): a. As determined by the Senate, PSALA shall receive a standard allocation of 1% of the ASWC Allocations Account. b. Shall be required to store all funds in their Constituent Body’s General Account. c. Shall be required to transfer all unused funds to the ASWC Senate’s Reserve Account at the end of the academic year. 3. First-Year Class Council (FCC): a. As determined by the Senate, the FCC shall receive a standard allocation of 1% of the ASWC Allocations Account. b. Shall be required to store all funds in their Constituent Body’s General Account. c. Shall be required to transfer all unused funds to the ASWC Senate’s Reserve Account at the end of the academic year. 4. Diversity Council: a. As determined by the Senate, the Diversity Council shall receive a standard allocation of 1% of the ASWC Allocations Account. b. Shall be required to store all funds in their Constituent Body’s General Account. c. Shall be required to transfer all unused funds to the ASWC Senate’s Reserve Account at the end of the academic year. 5. Social Justice Coalition (SJC): a. As determined by the Senate, the SJC shall receive a standard allocation of 1% of the ASWC Allocations Account. b. Shall be required to store all funds in their Constituent Body’s General Account. c. Shall be required to transfer all unused funds to the ASWC Senate’s Reserve Account at the end of the academic year. LET IT FURTHER BE RESOLVED that the maximum amount of funds allowed to be held in the Media Council and Program Board reserve accounts (currently $10,000)  be revisited next year and every two years thereafter.  LET IT BE FINALLY BE RESOLVED that a copy of this bill be sent to the following:   Dr. Linda Oubre, Whittier College President Deanna Merino-Contino, Associate Dean for Campus Life Dr. Michael Mcbride, Professor of Political Science & ASWC Faculty Liaison Members of the ASWC  XDetrick Antoine Manning IIPresident of the ASWC '18-'19 

Budget Distribution Bill

https://poetcommons.whittier.edu/cgi/viewcontent.cgi?article=1006&context=aswcbills

Budget Distribution Bill

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