Understanding and Negotiating Contracts With Venues

Signing the venue hire contract is a significant stage in the event planning process as it formalises the agreement with the principal supplier to the event. Venue contracts can be quite lengthy and detailed documents as they cover all aspects of the agreement between the two parties. As well as confirming the hire charges, it will stipulate a number of rules and regulations that will govern the event, and it will outline the penalties for failing to comply with the contract. Much of this is rooted in the venue's plan to ensure that the event complies with relevant legislation and health and safety guidance. This chapter covers the purpose of a venue contract, typical terms and conditions, likely penalties for breaching the contract, plus an overview of venue specific laws and health and safety guidance