Managing records as reliable evidence for ICT/ e-Government and freedom of information : Kenya country report

The Government of Kenya has established a well-developed structure of bodies and committees to facilitate ICT/ e-Government development. However, the issue of managing the electronic records produced by ICT applications has not yet been tackled systematically. The report analyzes existing infrastructure and mechanisms that may enable development of a reliable records management system. Kenya National Archives and Documentation Service (KNADS) is the primary agency with legal responsibility for government records, and has divisions responsible for records management, archives management and documentation. The digitisation of the Court of Appeal records is a particular concern, as digitisation started before system specifications were developed

Managing records in a digital environment : the relationship to ICT/ e-government and freedom of information strategy development; an international situation analysis

This in-depth analysis highlights (by category) significant record keeping tools, techniques, and information sources developed around the world to jump start digital records initiatives and avoid developing tools and techniques that are already available. This report covers general characteristics of freedom of information (FOI), e-Government and ICT strategy development, as well as barriers to the successful integration of electronic records management in each area. It identifies strategies to overcome these barriers based on detailed examination of the components of the records management infrastructure

Managing records as reliable evidence for ICT/ e-Government and freedom of information : Kenya court case study

This case study was undertaken at the Kenyan Court of Appeal, to examine the manner in which the courts are handling records management in the electronic environment. In particular, the study assesses case management systems, where they are in use, to determine the extent to which international good practice in records management is being considered. Archivists and archives assistants are responsible for managing records, assisted by clerical officers. There is no central authority responsible for managing records and archives in the Judiciary; each division develops its own rules and procedures, except with regard to the disposal of records

Managing records as reliable evidence for ICT/ e-Government and freedom of information : Tanzania country report

Tanzania has built a strong regulatory framework for managing public sector records, which should provide the basis for developing electronic records management capacity. At present, there is little capacity in this area and no digital repository in which to store and manage electronic records. More than the other National Archives in the Eastern Africa (EAC) countries, the Records and Archives Management Department (RAMD) has begun to make inputs to ICT and e-Government projects. It has been involved in consultations on government policies and strategies related to ICT and e-Government

Managing records as reliable evidence for ICT/ e-Government and freedom of information : Uganda country report

Uganda’s Constitution gives all citizens the right of access to information. The Access to Information Act (2005) made Uganda the first East African government to enact a Freedom of Information (FOI) law. A records management framework is in place through the Records and Information Technology Department in the Ministry of Public Service, but is impeded by a lack of resources and trained staff, the lack of a records and archives building, and the isolation of the National Archives in Entebbe from the rest of the Department in Kampala. The report reviews different areas of government in the context of records keeping

Aligning records management with ICT/ e-Government and freedom of information in East Africa : final technical report

Appendices G and H not includedMembers of Research Team: Dr Justus Wamukoya, Dr Anne Thurston, Mr John Mreria, Mr Charles Magaya, Dr David Luyombya, Mr Emmanuel Karuranga, Mr Jean‐Paul Ndayisaba, Mr James Lowry, Mr John McDonald, and country team members from Kenya, Uganda, Tanzania, Rwanda and BurundiThe table of contents for this item can be shared with the requester. The requester may then choose one chapter, up to 10% of the item, as per the Fair Dealing provision of the Canadian Copyright ActRecords management issues are not being addressed in relation to the ICT/ e‐ Government and Freedom of Information (FOI) initiatives that are being planned and implemented within the region, and the situation places these initiatives at risk. Steps need to be taken to ensure that the risks are addressed before they have an irreversible impact on planned initiatives. This report proposes a strategy towards records management readiness, focusing on developing awareness, leadership, policy, authority, management, standards, practices, procedures and tools. It includes information on country research teams (Burundi, Kenya, Rwanda, Tanzania and Uganda) and stakeholder relationships

Managing records as reliable evidence for ICT/ e-Government and freedom of information : Burundi country report

Burundi has developed its Vision 2025 strategy as a framework for long term planning. Records management is not yet part of this framework. There is no Freedom of Information (FOI) law, but a Freedom of the Press Law provides access to some government records and data. The lack of records management structures means that if an FOI law were to be enacted, it would be difficult to find the records needed for answering requests

Managing records as reliable evidence for ICT/ e-Government and freedom of information : Tanzania court case study

This study was conducted at the Dar es Salaam High Court, to examine the manner in which the courts are handling records management in the electronic environment. During the study computers were being introduced gradually into the Judiciary, with very limited numbers, and in most areas, typewriters were still being used. There was no standardisation of office systems across the courts, and different operating systems and practices existed. The disconnect between law, strategy and policy is having repercussions down to the lowest level in terms of practical and technical design, and implementation of electronic systems

Managing records as reliable evidence for ICT/ e-government and freedom of information in East Africa : Burundi, Kenya, Rwanda, Tanzania and Uganda

The table of contents for this item can be shared with the requester. The requester may then choose one chapter, up to 10% of the item, as per the Fair Dealing provision of the Canadian Copyright ActThe project, conducted by national teams in five East African Community countries (Burundi, Kenya, Rwanda, Tanzania and Uganda), found that records management issues are not being addressed in relation to the ICT/ e-Government initiatives that are being planned and implemented within the region. Research consisted of a high-level exploration of the extent of integration between national ICT/ e-Government and Freedom of Information initiatives and records management. Court case studies were carried out. Findings show that records management functionality is often overlooked in records system design, and that over time, the integrity of the courts is at risk

Managing records as reliable evidence for ICT/ e-government and freedom of information : Uganda court case study

The court case studies examine the manner in which courts are handling records management in the electronic environment, and the extent to which international good practice in records management is being considered. In the Uganda system, no records management specialists were involved in its design; records management did not feature as an aspect of project planning risk assessments or process mapping exercises; and no international records management standards were referenced. The ICT Committee of the Uganda Judiciary has implemented the Court Case Administration System (CCAS) in some courts