ESSMArT Way to Manage User Requests

Quality and market acceptance of software products is strongly influenced by responsiveness to user requests. Once a request is received from a customer, decisions need to be made if the request should be escalated to the development team. Once escalated, the ticket must be formulated as a development task and be assigned to a developer. To make the process more efficient and reduce the time between receiving and escalating the user request, we aim to automate of the complete user request management process. We propose a holistic method called ESSMArT. The methods performs text summarization, predicts ticket escalation, creates the title and content of the ticket used by developers, and assigns the ticket to an available developer. We internally evaluated the method by 4,114 user tickets from Brightsquid and their secure health care communication plat- form Secure-Mail. We also perform an external evaluation on the usefulness of the approach. We found that supervised learning based on context specific data performs best for extractive summarization. For predicting escalation of tickets, Random Forest trained on a combination of conversation and extractive summarization is best with highest precision (of 0.9) and recall (of 0.55). From external evaluation we found that ESSMArT provides suggestions that are 71% aligned with human ones. Applying the prototype implementation to 315 user requests resulted in an average time reduction of 9.2 minutes per request. ESSMArT helps to make ticket management faster and with reduced effort for human experts. ESSMArT can help Brightsquid to (i) minimize the impact of staff turnover and (ii) shorten the cycle from an issue being reported to an assignment to a developer to fix it.Comment: This is a preprint of the submission to Empirical Software Engineering journal, 201

What do Support Analysts Know about Their Customers? On the Study and Prediction of Support Ticket Escalations in Large Software Organizations

Understanding and keeping the customer happy is a central tenet of requirements engineering. Strategies to gather, analyze, and negotiate requirements are complemented by efforts to manage customer input after products have been deployed. For the latter, support tickets are key in allowing customers to submit their issues, bug reports, and feature requests. Whenever insufficient attention is given to support issues, however, their escalation to management is time-consuming and expensive, especially for large organizations managing hundreds of customers and thousands of support tickets. Our work provides a step towards simplifying the job of support analysts and managers, particularly in predicting the risk of escalating support tickets. In a field study at our large industrial partner, IBM, we used a design science methodology to characterize the support process and data available to IBM analysts in managing escalations. Through iterative cycles of design and evaluation, we translated our understanding of support analysts' expert knowledge of their customers into features of a support ticket model to be implemented into a Machine Learning model to predict support ticket escalations. We trained and evaluated our Machine Learning model on over 2.5 million support tickets and 10,000 escalations, obtaining a recall of 79.9% and an 80.8% reduction in the workload for support analysts looking to identify support tickets at risk of escalation. Further on-site evaluations, through a prototype tool we developed to implement our Machine Learning techniques in practice, showed more efficient weekly support-ticket-management meetings. The features we developed in the Support Ticket Model are designed to serve as a starting place for organizations interested in implementing our model to predict support ticket escalations, and for future researchers to build on to advance research in ...Comment: Accepted for publication to the 25th International Requirements Engineering Conference (RE'17

Predicting Software Escalations with Maximum ROI

Enterprise software venders often have to release software products before all reported defects are corrected, and a small number of these reported defects will be escalated by customers whose businesses are seriously impacted. Escalated defects must be quickly resolved at a high cost by the software vendors. The total costs can be even greater, including loss of reputation, satisfaction, loyalty, and repeat revenue. In this paper, we develop an Escalation Prediction (EP) system to mine historic defect report data and predict the escalation risk of current defect reports for maximum ROI (Return On Investment). More specifically, we first describe a simple and general framework to convert the maximum ROI problem to cost-sensitive learning. We then apply and compare several best-known cost-sensitive learning approaches for EP. The EP system has produced promising results, and has been deployed in the product group of an enterprise software vendor. Conclusions drawn from this study also provide guidelines for mining imbalanced datasets and costsensitive learning. 1