HELIN Task Force on Electronic Archiving Report

Report of the HELIN Electronic Archiving Task Force, appointed from the HELIN Serials Committee and the HELIN Collection Development Committee

Report of the DELAMAN Costing Case Study

DELAMAN member archives estimated the costs of archiving two sample deposits of language documentation data. Comparing these costs to the cost of funding a documentation project which would generate this amount of data, the costs of archiving can be estimated to 8% of the total direct costs of the funded project. DELAMAN proposes that grantees and grantors use this 8% figure as a more simplified way to calculate archiving costs which better reflect the nature of archiving as basic infrastructure for endangered language research.http://delaman.or

Repositories for Institutional Open Access: Mandated Deposit Policies

Only 15% of articles are currently being made Open Access (OA) through spontaneous self-archiving efforts by their authors. They average 25%-250% more citations in all 12 disciplines tested so far. Ninety-four percent of journals endorse immediate OA self-archiving. There is no evidence that self-archiving induces subscription cancellations. The “OA advantage” consists of: Early Advantage (early self-archiving produces both earlier and more citations), Usage Advantage (more downloads for OA articles, correlated with later citations), Competitive Advantage (relative citation advantage of OA over non-OA articles: disappears at 100% OA), Quality Advantage (OA advantage is higher, the higher the quality of the article) and Quality Bias (authors selectively self-archiving their higher quality articles – a non-causal component: disappears at 100% OA). We are currently comparing the OA advantage for mandated and spontaneous (self-selected) self-archiving. Deposit rates in Institutional Repositories (IRs) remain at 15% if unmandated, but climb toward 100% OA if mandated, confirming surveys that predicted 95% compliance. In the UK, 4 of the 8 research funding councils and the Wellcome Trust mandate self-archiving and it is being considered by the European Commission and the US federal FRPAA. There is no reason for universities to wait for the passage of the legislation. Five universities and two research institutions (including CERN) have already mandated it, with documented success. An Immediate-Deposit/Optional-Access Mandate covers all cases and moots all legal issues: metadata are immediately visible webwide and, where needed, access to the postprint can be set as Closed Access instead of OA throughout any embargo period. Software to support this approach (that allows the author to email individual copies of non-Open Access papers to individual requesters) has been created for both EPrints and DSpace repository platforms

Archiving the Relaxed Consistency Web

The historical, cultural, and intellectual importance of archiving the web has been widely recognized. Today, all countries with high Internet penetration rate have established high-profile archiving initiatives to crawl and archive the fast-disappearing web content for long-term use. As web technologies evolve, established web archiving techniques face challenges. This paper focuses on the potential impact of the relaxed consistency web design on crawler driven web archiving. Relaxed consistent websites may disseminate, albeit ephemerally, inaccurate and even contradictory information. If captured and preserved in the web archives as historical records, such information will degrade the overall archival quality. To assess the extent of such quality degradation, we build a simplified feed-following application and simulate its operation with synthetic workloads. The results indicate that a non-trivial portion of a relaxed consistency web archive may contain observable inconsistency, and the inconsistency window may extend significantly longer than that observed at the data store. We discuss the nature of such quality degradation and propose a few possible remedies.Comment: 10 pages, 6 figures, CIKM 201

Maximizing Research Impact Through Institutional and National Open-Access Self-Archiving Mandates

No research institution can afford all the journals its researchers may need, so all articles are losing research impact (usage and citations). Articles made “Open Access,” (OA) by self-archiving them on the web are cited twice as much, but only 15% of articles are being spontaneously self-archived. The only institutions approaching 100% self-archiving are those that mandate it. Surveys show that 95% of authors will comply with a self-archiving mandate; the actual expe-rience of institutions with mandates has confirmed this. What institutions and funders need to mandate is that (1) immediately upon acceptance for publication, (2) the author’s final draft must be (3) deposited into the Institutional Repository. Only the depositing needs to be mandated; set-ting access privileges to the full-text as either OA or Restricted Access (RA) can be left up to the author. For articles published in the 93% of journals that have already endorsed self-archiving, access can be set as OA immediately; for the remaining 7%, authors can email the eprint in re-sponse to individual email requests automatically forwarded by the Repository

Journal publishing and author self-archiving: Peaceful Co-Existence and Fruitful Collaboration

The UK Research Funding Councils (RCUK) have proposed that all RCUK fundees should self-archive on the web, free for all, their own final drafts of all journal articles reporting their RCUK-funded research, in order to maximise their usage and impact. ALPSP (a learned publishers' association) now seeks to delay and block the RCUK proposal, arguing that it will ruin journals. All objective evidence from the past decade and a half of self-archiving, however, shows that self-archiving can and does co-exist peacefully with journals while greatly enhancing both author/article and journal impact, to the benefit of both. Journal publishers should not be trying to delay and block self-archiving policy; they should be collaborating with the research community on ways to share its vast benefits

Enforcing public data archiving policies in academic publishing: A study of ecology journals

To improve the quality and efficiency of research, groups within the scientific community seek to exploit the value of data sharing. Funders, institutions, and specialist organizations are developing and implementing strategies to encourage or mandate data sharing within and across disciplines, with varying degrees of success. Academic journals in ecology and evolution have adopted several types of public data archiving policies requiring authors to make data underlying scholarly manuscripts freely available. Yet anecdotes from the community and studies evaluating data availability suggest that these policies have not obtained the desired effects, both in terms of quantity and quality of available datasets. We conducted a qualitative, interview-based study with journal editorial staff and other stakeholders in the academic publishing process to examine how journals enforce data archiving policies. We specifically sought to establish who editors and other stakeholders perceive as responsible for ensuring data completeness and quality in the peer review process. Our analysis revealed little consensus with regard to how data archiving policies should be enforced and who should hold authors accountable for dataset submissions. Themes in interviewee responses included hopefulness that reviewers would take the initiative to review datasets and trust in authors to ensure the completeness and quality of their datasets. We highlight problematic aspects of these thematic responses and offer potential starting points for improvement of the public data archiving process.Comment: 35 pages, 1 figure, 1 tabl

Creative Archiving: A Case Study from the John Latham Archive

This article looks at the history of the archive profession and emphasises the perceived role of the archivist as the keeper of truth. It focuses on the recent developments in archival practice with the adoption of post-modern thinking and its implementation with open-access archives online. Following a discussion of that approach, it introduces the concept of creative archiving as an alternative approach to archival practice and continues with the presentation of a case study from the John Latham Archive. It concludes with a discussion of the main pros and cons of creative archiving

Towards a national web in a federated country : a Belgian case study

Although the .be domain was introduced in June 1988, the Belgian web is currently not systematically archived. As of August 2016, 1.550.147 domains are registered by DNS Belgium. Without a Belgian web archive, the content of these websites will not be preserved for future generations and a significant portion of Belgian history will be lost forever. In this paper we present the initial findings of a research project exploring the policy, legal, technical and scientific issues around archiving the Belgian web. The aim of this project is to a) identify current best practices in web-archiving b) pilot a Belgian web archive and c) identify research use cases for the scientific study of the Belgian web. This case study is seen as a first step towards implementing a long-term web archiving strategy for Belgium

Archiving scientific blogs with ArchivePress

A poster describing the ArchivePress blog archiving approach and project, presented at the International Digital Curation Conference, London, December 2009