A. The Division shall maintain its records in accordance with the approved Records Retention Schedule and shall not request or order destruction of any record without first obtaining authorization from the proper authority. B. The Division shall maintain and organize its records filing systems so that any public record may be made available within a reasonable amount of time. C. Official Division records shall not be destroyed, transferred, or otherwise disposed of in violation of the current Records Retention Schedule. Any record which is the subject of a pending public record request shall not be destroyed or submitted for destruction. No record shall be destroyed if it pertains to any pending case, claim, or action. D. A log regarding the removal of any personnel record file, in whole or in part, shall be securely maintained at the location where the file is normally kept. The log shall contain the date, time, and name of the person removing the file or file part, the location of the file or file part, and the date and time of its return. E. Division Personnel Records File
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