Managing Diversity in the International Nuclear Information System

Although diversity is defined as the state of having many different forms, types, ideas or properties, most often it is associated with cultural diversity or different ethnic backgrounds. Biology, religion, and political science researchers have their own view of diversity, such as biodiversity (i.e. variety of life on earth); religious pluralism (i.e. multiconfessionalism, multi-faith), or various shades of democracy (i.e. freedom of opinion or expression). Diversity is also applicable to information management, usually through the diversity of information resource formats and the variety of information users (i.e. customers or clientèle). This paper adopts a holistic approach to information management, in particular to the management of scientific and technical information (STI), as carried out by an international repository, and attempts to identify various intrinsic and extrinsic properties which include elements of apparent diversity. In addition to the above mentioned diverse information formats and the variety of information users, intended and actual, this paper also examines the diversity of subject content, temporal distribution, geographic coverage, variety of distribution channels, search paths, and composition of the staff directly involved with the running and management of an information repository. The data used in this research comes from the International Nuclear Information System (INIS), which has collected, processed and provided access to more than 4 million bibliographic references of publications, documents, technical reports, non-copyrighted materials, and other grey literature, as well as over a million full-texts. The INIS repository represents one of the world's largest collections of published information on the peaceful uses of nuclear science and technology. The history of INIS throughout the last 47 years represents a wealth of information on the successful management of diversity, starting with 154 member states and international organization who share and allow access to their valuable nuclear information resources while preserving them for future generations, offering nuclear information repository used annually by millions of scientists, researchers, engineers, technicians, students, managers, and government employees.Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Policy Development for Grey Literature Resources. An Assessment of the Pisa Declaration

In the spring of 2014, a workshop took place at the Italian National Council of Research in Pisa. The topic of this event dealt with policy development for grey literature resources. Some seventy participants from nine countries took an active part in the workshop – the outcome of which produced what is today known as the Pisa Declaration. This fifteen point document arising from the input of those who attended the workshop sought to provide a roadmap that would help to serve diverse communities involved in research, publication and the management of grey literature both in electronic and print formats. The Pisa Declaration has been translated and published in some twenty languages. They are all accessible online via the GreyGuide Repository and Portal. Currently, 140 information professionals from renowned organizations worldwide have endorsed this document. In an effort to assess the impact that the Pisa Declaration has had during the last two years on the policy development for grey literature resources, an online survey among those who endorsed the document was carried out and their responses were analysed. Descriptive statistics and short summaries are used to describe the basic features of the data collected. They are combined with simple graphics that offer easier visual representation of the results achieved. Specific results of the survey analysis indicate those points in the Pisa Declaration that in varying degrees are of relevance and importance to grey literature, as well as points that need further attention and work. Although integral part of library and information management practice grey literature has its own peculiarities and needs that require special attention in order to reach its deserved level of importance in today’s research and other activitiesIncludes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Sexuality Leveraged Through Diversity: Recognizing LGBT+ Communities

Gender studies has embraced a wide band of issues related to sexual identity, belonging, community, selfperception, transitional status, perceptions by the media and the changing political landscape of acceptance of all queer members. Recent political events such as the AIDS crisis, ability to self-define one’s sexual orientation, marry and establish domestic partnerships, create families through adoption, increase in workplace accommodations, and expansion of the military, are but some of the milestones that have redefined opportunities for a significant population. The expanding gay, lesbian, bisexual, transgender, intersex, asexual communities and their allies have documented more inclusive categories of acceptance in and by society at large. This path had many diversions in the literature, media and true life experiences, leading to a more open and visible lifestyle. Elements of greyness pepper the changes as the body politik emerges into rightful social acceptance. Social and religious undertones define and defy the status quo that protects all members with legal rights and opportunities. The spectrum of grey parallels the colorful rainbow symbolizing sexuality, life, healing, sunlight, nature, magic/art, serenity/harmony and spirit that has come to depict the range of inclusivity that transforms society. Political and religious sectors globally influence the social injustices that members of this diverse community experience. Social media, news, film, literature, and the arts each chronicles life and its nuances by promoting more discourse and sharing about experiences that were once taboo public issues. The campaign for public awareness for the LGBT+ community has changed social norms redefining gender in a more plural, less polarizing context. Grey literature was once the alternative source for earlier study of these issues which has transitioned to an increasingly open and interdisciplinary range of content. This paper explores how society leverages change by defining new social practices and etiquette that translates into advocacy, civility, acceptance and a new extended definition of community, family and self. The potential for more sophisticated social media to leverage diversity remains ongoing. The celebration and embrace of these LGBT+ communities reduces the grey tinge while leveraging more candor in treating sexuality. The role of social media, once considered very grey is also mainstreaming into more common and established venues for capturing, publishing and sharing of personal and community experiences. Gender and sexuality through storytelling and other avenues of social media contributes to new understandings of complex human nature with greater openness.Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Teaching and Learning about Grey Literature: Results from a Poster Presented at the 18th Grey Literature Conference

Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Developing, linking, and providing access to supplemental genetics dataset vcf files

This conference proceeding paper is the written version component of the data panel discussion on developing a dataset collection using Zenodo for a professor in the Department of Molecular Genetics & Microbiology at the University of Florida. An internal University of Florida George A. Smathers Libraries Strategic Opportunities Program (SOP) grant award provided support for the creation and development of an initial supplemental datasets digital collection of large, static variant call format (vcf) in zenodo. The “Documenting a Genomics Variant Files Data Management: Developing Research Data management (RDM) workflows and providing research data access via HPC” project inspired this paper. The large vcf datasets used for this project ranged from 34 megabytes to 43 gigabytes. The researcher needed to (1) develop a data repository for supplemental datasets vcf files too large for attachment as supplemental data files for journal submissions, (2) provide digital object identifiers (DOIs) for all vcf dataset files, and (3) link the supplemental vcf dataset files to the journal article via the vcf doi. These three outcomes were accomplished during phase 1 (June 2016 – December 2016) of this project and presented at the GL18. Phase 2 (January 2017 – June 2017) of this project includes performing (1) a dataset reproducibility interview, (2) an open archival initiative protocol for metadata harvest (OAI-PMH) from Zenodo to the University of Florida institutional repository (IR@UF), and (3) developing a similar use case project for researchers in UF/IFAS Nature Coast Biological Station (NCBS).Includes: Conference preprint, Abstract and Biographical notesXAInternationa

Extracting value from grey literature: processes and technologies for aggregating and analysing the hidden "big data" treasure of organizations

Grey literature can be a valuable source of information about organizations’ activities and, to a certain extent, about their identity. Some of the major problems that hinder their full exploitation are the heterogeneity of formats, the lack of structure, the unpredictability of their content, the size of the document bases, which can quickly become huge. The collection and mining of grey literature can be applied to individual organizations or classes of organizations, thus enabling the analysis of the trends in particular fields. To this end, some techniques can be inherited from the best practices for the management of structured documents belonging to well identified categories, but something more is needed in our case. Obvious steps are: identifying sources, collecting items, cleansing and de-duplicating contents, assigning unique and persistent identifiers, adding metadata and augmenting the information using other sources. These phases are common to all digital libraries but further steps are required, in our opinion, in the case of grey literature in order to build document bases of value. In particular, we think that an iterative approach would be the most suitable in this context, one including an assessment of what has been collected in order to identify possible gaps and start over with the collection phase. We think that big data technologies, together with information retrieval and data and text mining techniques, will play a key role in this sector. This “bag of tools” will certainly facilitate the management, browsing and exploitation of large document bases that belong not only to a single organisation but also, for example, to a large number of organizations working in a particular sector. This on the one hand opens new scenarios regarding the type of information that can be extracted,Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Situation surrounding grey literature of academic research in Japan

In recent years, significant changes have been occurred to the environment surrounding the academic information distribution in Japan. In 2013, publishing of doctoral dissertations via the internet was obliged to authors. In 2015, Expert Panel on Open Science based on Global Perspectives, Cabinet Office, Government of Japan released the report named “Promoting Open Science in Japan”. In this report, they recommend to promote “Open Science”. Also, in 2008 a subject repository project named “Repository of Archaeological Reports” launched. To activate these movements about grey literature, it is important to support researchers in deepening their understanding about Open Science, and to cooperate with other section of university in order to build physical and technical support system for researchers.Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Analysis of National R and D Project Report Output Utilization and Economic Contribution

As the major developed countries of the world have realized the importance of open common information and its recycling, they have begun to seek a plan that will facilitate manipulation of common information. Despite development of the National R&D business and its quantitative increase in Korea, its practical use still remains at a lower level. Therefore, it is worthwhile to analyze practical use and economic contribution in order to achieve higher profits. There are two purposes of this study. The first purpose is to draw a conclusion by analyzing/investigating the practical uses of the National R&D Reports, and the second purpose is to evaluate economic contributions by the National R&D Reports. These are possible by manipulating the improved quantitative/qualitative indicator designated to evaluate the economic contributional aspect of the National R&D Reports. The degree of outcome measurement for the National R&D Reports was investigated through science and technology workers in both the field and the academic world. The results of this investigation show that the average time of use for the total National R&D Reports is 6.3 years and average monthly reference occurs 9.2 times. Additionally, results showed that researchers spend an average of 11.6 hours per month using the reports. Moreover, the proportion of the National R&D Reports in Collection of Science and Technology Information, the importance of the National R&D Reports in Practical Science and Technology Information, and the proportion of the National R&D Reports in Quotation Science and Technology Information are considered between 'average' and 'slightly higher than average.' The results of the investigation/ analysis for usefulness of the National R&D Reports show that the quality of content, the quality of the system, the satisfaction, and the utility are recorded as 'slightly higher than average' and 'high.' These results demonstrate that users of the National R&D Reports consider these reports to be an important resource. The results of the investigation/ analysis for the preservation value of the National R&D Reports indicate 83.2% positive opinion about preserving this report. Therefore, KISTI should preserve National R&D Reports at the national level. The results of the investigation/ analysis for the demand of National R&D Reports show that the intention to use the system records falls between 'slightly higher than average' and 'high.' These results address the high number of users who intend to keep using the National R&D Reports. The results of the investigation/ analysis for the economic contribution of the National R&D Reports show that value for practical use, value of common ownership, and contributional value— which are all qualitative indicators, respectively—fall between 'slightly higher than average' and 'high' on the scale. These results show that the users of the National R&D Reports consider it of high economic value. The usefulness value of the National R&D Reports is 2.908won for a piece of information, and the total usefulness value of the National R&D Reports thus far is 1.713 hundred million won; the reports are estimated to hold 15.5 times the economic value over the cost. The payment value of the National R&D Reports is 2,156won for a piece of information, and the total payment value of the National R&D Reports thus far is 1,270 hundred million won; the reports are estimated to hold 11.5 times the economic value over the cost. Compared to other domestic and foreign information services’ estimation for the economic contribution—which has only recorded estimates of 3 to 9 times the value rate—the construction of these National R&D Reports is currently economically effective for businesses and is also expected to be economically feasible for businesses in the future.Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Move beyond text – How TIB manages the digital assets researchers generate

The supply, use and significance of non-textual materials is steadily increasing in the areas of research and teaching. Digital assets like scientific videos, 3D objects and research data are highly relevant in order to make science reproducible. Yet, they often present a lack of appropriate metadata, unique identification, and long-term preservation, remaining beyond the relevant and journalbased scientific publication system. The TIB has established a competence centre for non-textual materials in order to improve the access and the use of those digital assets. As a use case of a service for scientific videos the TIB|AV-Portal is presented. Further best practices are also discussed.Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa

Public Interest in Accessing the INIS Collection

Since its creation in 1970, the International Nuclear Information System (INIS) has collected and provided access to more than 3.8 million bibliographic references to publications, documents, technical reports, non-copyrighted documentation, and other grey literature, as well as over a million full texts. Overall, there are 800 GB of data in the INIS repository. Public interest in accessing this collection has been remarkable. This year alone, there were more than one million sessions and almost two million page views. During the same period, there were 1.6 million full text document downloads. The INIS collection consists of seven types of literature – computer media, patents, books, reports, journal articles, miscellaneous and audio-visuals. This paper provides an overview of the INIS collection subject coverage, and the distribution of different types of grey literature. It also provides INIS repository access statistics based on Google Analytics and other Web search data pertaining to public interest in accessing these different types of literature and the uniqueness of the collection. As one of the world's largest collections of published information on the peaceful uses of nuclear science and technology, INIS represents an extraordinary example of world cooperation. 154 INIS members share and allow access to their valuable nuclear information resources, preserving them for future generations and offering a freely available nuclear knowledge repository.Includes: Conference preprint, Powerpoint presentation, Abstract and Biographical notesXAInternationa