The presentation dealt with the tube storage system developed for architectural and other over-sized drawings at Syracuse University Library

Verheyen, Peter D

English

Syracuse University Research Facility and Collaborative Environment

Syracuse University SURFACE Libraries' and Librarians' Publications Libraries 6-4-2009 Special Formats, Innovative Preservation Storage Solutions Peter D. Verheyen Syracuse University Follow this and additional works at: https://surface.syr.edu/sul  Part of the Archival Science Commons, Art and Materials Conservation Commons, and the Historic Preservation and Conservation Commons Recommended Citation Verheyen, Peter D., "Special Formats, Innovative Preservation Storage Solutions" (2009). Libraries' and Librarians' Publications. 12. https://surface.syr.edu/sul/12 This Presentation is brought to you for free and open access by the Libraries at SURFACE. It has been accepted for inclusion in Libraries' and Librarians' Publications by an authorized administrator of SURFACE. For more information, please contact surface@syr.edu. Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 1Special Formats, Innovative Preservation Storage SolutionsP E T E R  D .  V E R H E Y E NH E A D  O F  P R E S E R V A T I O N  A N D  C O N S E R V A T I O NS Y R A C U S E  U N I V E R S I T Y  L I B R A R YA  P R E S E N T A T I O N  T O  T H E  N E W  Y O R K  A R C H I V E S  C O N F E R E N C E  A T  L E M O Y N E C O L L E G E4  J U N E ,  2 0 0 9Architectural Collections at SyracuseSyracuse holds the papers of many of the leading architects of the 20th century. Among them.Marcel Breuer130.0 linear ft.Pietro Belluschi453.0 linear ft.William Lescaze65 0 linear ftPeter D. Verheyen  ©  4 June 2009. .Marcel Breuer, Cape Cod CottageSpecial Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 2Architectural Collections at SyracuseCollections include:CorrespondenceWritingsClippingsPhotographsOriginal DrawingsBlueprint setshil  ll i  i  k  h  ( ) ld b  Peter D. Verheyen  ©  4 June 2009W e co ect ons conta n wor s t at c wou econsidered “art,” they are classed as papers and stored provided to patrons accordingly.Architectural Collections at SyracuseThe oversized worksOversized was anything that did not fit in a standard document case or record storage carton.Storage of these most problematic and challengingConstraintsPast practice / the legacySPeter D. Verheyen  ©  4 June 2009paceMoneySpecial Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 3Storage of Architectural MaterialsOversized materials stored in:VERY limited flat filesWrapped rollsRolls in waste cansBoxesNicely folded in foldersRolls packed in large boxesWardrobe boxes and just about anything elsePeter D. Verheyen  ©  4 June 2009Storage of Architectural MaterialsOversized materials d istore n:Planhold cabinetsReceived from architects with drawing clamped in cabinets…Damaging to materialsLegacy tubesVERY tightly rolledOnce out, did not fit back in…Peter D. Verheyen  ©  4 June 2009Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 4Storage OptionsFlat files:They’re works of art on paper and should be matted and stored flat…SpaceCostStaffingLarger Tubes:Items wouldn’t be as tightly rolled  but still dangerous to Peter D. Verheyen  ©  4 June 2009,remove and reinsert.However, if system was changed… An opportunity?An OpportunityAcquisition of the Werner Seligman PapersIncluded an extensive slide collection, models, presentation boards, several boxes of photographs, specifications, competition programs, articles, newspaper clippings, reports, studies, and other items. Also included were several thousand drawings in approximately 230 cardboard tubes and bags, or in some cases, rolled with rubber bands. Blueprints, sepias, and original drawings on trace were mixed together.Smaller collection(!)Peter D. Verheyen  ©  4 June 2009Needed to be properly housed with few legacy issues that needed to be worked around.Some money and lots of administrative supportSpecial Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 5Not OptionsRetaining original housings (or lack thereof)Flat filesTo costly and inefficient in space useSome items to large even for thosePlanholds or similarDamaging to materialsTo costly and inefficient in space usePeter D. Verheyen  ©  4 June 2009Some items to large even for thoseLearning From Others…,If we roll the drawings around the outside of a b  htu e, t en…Items easy to get off of tubeNot damage reinsertingSupport items…This method is common for the storage of textiles.Image from Gaylord CatalogPeter D. Verheyen  ©  4 June 2009Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 6And Applying To Our NeedsNext we take that tube with the drawings d d d wrappe aroun aninsert into a larger one…Mylar wrapper to secure drawings also protects against abrasionCaps at both ends protect against dust…Peter D. Verheyen  ©  4 June 2009Using The MaterialsPeter D. Verheyen  ©  4 June 2009Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 7Comparison to Flat FilesEach unit holds 56 tubes in 3 linear feet of floor spaceTubes nested within each other for maximum storage densityEasy to remove from upper rows as well supported by inner tube$2500 for 56 tube unit including construction costsFlat files would require 23 linear feet of floor space for an equivalent numberFiles stacked 2 high @ 10 drawers eachNot wise to stack higher due to handling issues related to lifting out large items…$10,800 = $1800 x 6 (double stacked 5 drawer units)Peter D. Verheyen  ©  4 June 2009The Prototype UnitsPeter D. Verheyen  ©  4 June 2009Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 8The Prototype UnitsPeter D. Verheyen  ©  4 June 2009Construction DetailsStorage units constructed using:3 metal shelving frames1 x 2's and 1/2" plywoodBy reusing surplus library shelving frames, we were able to easily ensure a very rigid and stable frame and reduce overall construction costs. Inner tubes cut down by 2“Ensures that small diameter tubes fit into larger tubes with caps on both ends.Endcaps protect against dust, and are adhered at the far end.Labeled sequentially on removable end.Peter D. Verheyen  ©  4 June 2009Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 9Phase 2Based on success of original 4-unit prototype 15 additional units, 840 tubes, were constructed.Allowed return of materials stored on tables as they would not fit back into original tubes.Allowed removal of legacy Planhold unitsMaterials transferred 1:1 (Planhold clamp : tube)Allowed for rehousing of materials in legacy tubesPeter D. Verheyen  ©  4 June 2009Phase 2 – Clearing the PlanholdsPeter D. Verheyen  ©  4 June 2009Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 10Phase 2 – “The Wall”Peter D. Verheyen  ©  4 June 2009Phase 2 – “The Wall” and Beyond396 tubes required to hold materials from Planholds and “piles” in Special Collections.444 tubes availableFilled with materials being rehoused from legacy tubes and other accessions stored in boxes…To rehouse all materials at SUL will require an estimated 30 units beyond the 19 already in place.Peter D. Verheyen  ©  4 June 2009Special Formats, Innovative Preservation Storage Solutions6/10/2009Peter D. Verheyen  ©  4 June 2009 11SUL ResourcesDetailed article on tube storage project published in the American Institute for Conservation’sBook and Paper Group Annual, Volume 22, 2003.Article co-authored with Carolyn Davis and Debra Olson Specifications for constructionMaterials required sheet…http://library syr edu/information/preservation/Seligmann/. .Peter D. Verheyen  ©  4 June 2009Peter D. Verheyen, Head of Preservation and ConservationSyracuse University Librarypdverhey@syr.edu | 315.443.9756Recommended ReadingLINE, SHADEAND SHADOWTHE FABRICATION AND PRESERVATION OF ARCHITECTURAL DRAWINGSLOIS OLCOTT PRICEPeter D. Verheyen  ©  4 June 2009To be published by:Oak Knoll PressWinterthur Museum and Country EstateFall, 2009

Special Formats, Innovative Preservation Storage Solutions

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Special Formats, Innovative Preservation Storage Solutions

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Syracuse University Research Facility and Collaborative Environment