Knowledge based approach to flexible workflow management systems

This thesis was submitted for the degree of Doctor of Philosophy and awarded the Korea Advanced Institute of Science and Technology (KAIST).Today's business environments are characterized by dynamic and uncertain environments. In order to effectively support business processes in such contexts, workflow management systems must be able to adapt themselves effectively. In this dissertation, the workflow is redefined in concept and represented with a set of business rules. Business rules play a central role in organizational workflows in context of cooperation among actors. To achieve business goals, they constrain the flow of works, use of resources, and responsibility mapping between tasks and actors using role concept. Business rules are explicitly modeled in the Knowledge-based Workflow Model (KWM) using frames. To increase the adaptability of workflow management system, KWM has several distinctive features. First, it increases expressiveness of workflow model so that exception handling rules and responsibility mapping rules between tasks and actors as well as task scheduling rules are explicitly modeled. Secondly, formal definition of KWM enables one to define and to analyze correctness of workflow schema. Knowledge-based approach enables more powerful analysis on workflow schema including checking consistency and compactness of routing rules as well as terminality of a workflow. Thirdly, providing change propagation mechanism which assures correctness of workflow after the modification of workflow schema increases adaptability. Change propagation rules for the modification primitives are provided to manage workflow evolution. On the other hand, metarules that control rules in KWM are used to handle exceptions that occur in a running workflow instance. Workflow participants can easily change workflow schema of a workflow instance with the support of extra rules and a metarule. Based on KWM, K-WFMS (Knowledge-based WorkFlow Management System) has been implemented in client/server architecture. Inference shell of knowledge-based systems is employed for enactment of business rules and integrated with database systems. From a real application based on the KWM architecture, it has been shown that system performance can increase notably by reducing the number of rules and facts that are used in the course of workflow enactment

Business process management tools as a measure of customer-centric maturity

In application of business process management (BPM) tools in European commercial sectors, this paper examines current maturity of customer centricity construct (CC) as an emerging dimension of competition and as a potential strategic management direction for the future of business. Processes are one of the key components of transformation in the CC roadmap. Particular departments are more customer orientated than others, and processes, customer-centric expertise, and approach can be built and utilized starting from them. Positive items within a current business process that only involve minor modification could be the basis for that. The evidence of movement on the customer-centric roadmap is found. BPM in European telecommunications, banking, utility and retail sector supports roadmap towards customer-centricity in process view, process alignment and process optimization. However, the movement is partial and not flawless, as BPM hasn’t been inquired for supporting many of customer-centric dimensions

Context-Aware Information Retrieval for Enhanced Situation Awareness

In the coalition forces, users are increasingly challenged with the issues of information overload and correlation of information from heterogeneous sources. Users might need different pieces of information, ranging from information about a single building, to the resolution strategy of a global conflict. Sometimes, the time, location and past history of information access can also shape the information needs of users. Information systems need to help users pull together data from disparate sources according to their expressed needs (as represented by system queries), as well as less specific criteria. Information consumers have varying roles, tasks/missions, goals and agendas, knowledge and background, and personal preferences. These factors can be used to shape both the execution of user queries and the form in which retrieved information is packaged. However, full automation of this daunting information aggregation and customization task is not possible with existing approaches. In this paper we present an infrastructure for context-aware information retrieval to enhance situation awareness. The infrastructure provides each user with a customized, mission-oriented system that gives access to the right information from heterogeneous sources in the context of a particular task, plan and/or mission. The approach lays on five intertwined fundamental concepts, namely Workflow, Context, Ontology, Profile and Information Aggregation. The exploitation of this knowledge, using appropriate domain ontologies, will make it feasible to provide contextual assistance in various ways to the work performed according to a user’s taskrelevant information requirements. This paper formalizes these concepts and their interrelationships

A framework for selecting workflow tools in the context of composite information systems

When an organization faces the need of integrating some workflow-related activities in its information system, it becomes necessary to have at hand some well-defined informational model to be used as a framework for determining the selection criteria onto which the requirements of the organization can be mapped. Some proposals exist that provide such a framework, remarkably the WfMC reference model, but they are designed to be appl icable when workflow tools are selected independently from other software, and departing from a set of well-known requirements. Often this is not the case: workflow facilities are needed as a part of the procurement of a larger, composite information syste m and therefore the general goals of the system have to be analyzed, assigned to its individual components and further detailed. We propose in this paper the MULTSEC method in charge of analyzing the initial goals of the system, determining the types of components that form the system architecture, building quality models for each type and then mapping the goals into detailed requirements which can be measured using quality criteria. We develop in some detail the quality model (compliant with the ISO/IEC 9126-1 quality standard) for the workflow type of tools; we show how the quality model can be used to refine and clarify the requirements in order to guarantee a highly reliable selection result; and we use it to evaluate two particular workflow solutions a- ailable in the market (kept anonymous in the paper). We develop our proposal using a particular selection experience we have recently been involved in, namely the procurement of a document management subsystem to be integrated in an academic data management information system for our university.Peer ReviewedPostprint (author's final draft